Ventura Charter School of Arts and Global Education

Board Meeting

Date and Time

Tuesday May 21, 2019 at 6:30 PM PDT

Location

2060 Cameron Street, Ventura, CA 93003 Room 12
INSTRUCTIONS FOR PRESENTATIONS TO THE BOARD BY PARENTS AND THE COMMUNITY
 
The Ventura Charter School of Arts and Global Education (“School”) welcomes your participation at the School’s Board meetings.  The purpose of the public meeting of the Board of Directors (“Board”) is to conduct the affairs of the School in public.  We are pleased that you are in attendance and hope that you will visit these meetings often.  We honor our partners in education.  We recognize that we are a collective group of teachers, parents, students, and community.  We encourage written and verbal communication.  Your participation is vital to the healthy operation of our school.  Our guidelines:
  1. Agendas are available to all audience members at the door to the meeting.
  2. “Request to Speak” forms are available to all audience members who wish to speak on any agenda item(s) or under the general category of “Communications”.
  3. “Public Comments" is set aside for members of the audience to address the Board.  However, due to public meeting laws, the Board can only listen to your issue, not respond or take action.  These presentations are limited to five (5) minutes each and total time allotted to non-agenda items that will not exceed thirty (30) minutes.  The Board may give direction to staff to respond to your concern or you may be offered the option of returning with a community-requested item.
  4. With regard to items that are on the agenda, you may specify that agenda item on your request form and you will be given an opportunity to speak for up to five (5) minutes when the Board discusses that item.
  5. When addressing the Board, speakers are requested to state their name and affiliation with the School.
  6. Community members may request that a topic related to School business be placed on future agenda in accordance with the guidelines in Board Governance Policy.  If such an item is properly agendized and publicly noticed, the Board can discuss, respond, and possibly act upon such an item.
  7. In compliance with the Americans with Disabilities Act (ADA) and upon request, the School may furnish reasonable auxiliary aids and services to qualified individuals with disabilities.  Individuals who require appropriate alternative modification of the agenda in order to participate in Board meetings are invited to contact the Director’s office.  To request assistance contact (805) 648-5503.
  8. Public requests for agenda and materials should be directed in writing to the Director of Operations at mary@ venturacharterschool.org. 
  9. Board agendas for regular meetings are posted 72 hours in advance at www.venturacharterschool.org and at 2060 Cameron Street, Ventura, CA  93001.

Agenda

Section Number Topic Number Details
I. Opening Items
 
Opening Items
  A. Call the Meeting to Order
  B. Approve the Agenda
  C. Record Attendance and Guests
  D. Mission Statement
   
VCS engages every student in meaningful and supportive learning experiences to grow resilient, educated, and socially intelligent human beings.
  E. Approve Minutes from the Regular Board meeting on 4-18-19
   
Board approval of the Regular Board Meeting Minutes of April 18, 2019 is requested.
   
  F. Consent Agenda
   
1--Ratification of attached check register, purchase orders, summary of revenue and expenditures for the month of April, 2019.
2--Gifts to School: Skating Plus: None
3.--Credit Cards: MGalvin: $917.63, LHildebrand: $133.27
4-Personnel:  None
 
  G. Upcoming Events
   
  • June 11th--Promotion and Graduation 5:30-7pm.
  • June 12th--Last day of school
  • June 20th--Regular Board Meeting
II. Communications
 
CEO Support And Eval
  A. Public Comments
  B. President and Board Report
  C. Board Committee Reports
   

Educational Excellence Committee:  Eva Oxelson (Chair), Tom McNerney
Governance Committee:  Deanna Weik (Chair), Cecilia Johnston, Tom McNerney
Finance Committee:  Liz Smiley (Chair), Tricia McClain
CEO Support and Evaluation Committee: Tricia McClain (Chair), Deanna Weik, Cecilia Johnston
Development Committee: Adam Meyers (Chair), Liz Smiley
  D. Parent Liaison Report
  E. Teacher Report
  F. Directors' Reports
  G. VCOE Director of Charter School Support and Oversight Report
III. Items Scheduled for Information, Discussion and/or Action
 
Development
  A. VCS Salary Schedule for 2019-20.
   

Board discussion regarding a possible 2% salary increase for VCS staff.

  B. The 2019-20 Local Control Action Plan and Budget Overview for Parents
   
The Board will hear a presentation of the final 2019-20 LCAP as well as the LCAP Budget Overview for parents. The Board will be asked to approve both at its June meeting.
  C. Audit Engagement Letter for Years Ending 2021-2022.
   
Board approval is requested for the Audit Engagement Letter for the years ending June 30, 2021 and 2022.
  D. 990 and Tax Forms 8859 and 8453
   
Board ratification of the attached is requested.
  E. Certification of Signatures
   
A statement of authorized agent(s) along with a verified signature must be filed at the beginning of each fiscal year, or after any reorganization or staff change,LEAs need to declare the agent(s) authorized to sign order, checks, contracts, documents, etc.
Board approval is requested for the Certification of Signatures.
  F. Resolution:AUTHORIZATION FOR THE VENTURA COUNTY OFFICE OF EDUCATION TO MAKE BUDGET TRANSFERS
   
Board approval is requested for the attached Resolution.
 
  G. Resolution: AUTHORIZATION TO ALLOW APPROPRIATION/BUDGET TRANSFERS
   

Board approval is requested for the attached Resolution.

  H. Resolution: APPROPRIATION OF THE ENDING BALANCE TO A RESERVE
   

Board approval is requested for the attached Resolution.

  I. Future Agenda Items
  J. Board Meeting Check-in
   
Board Goals for the 2018-19 school year:
1.  Develop a well-governed organization.
2.  Students progressing towards the highest level of achievement.
3.  Develop an effective CEO-Board Partnership.
4.  Build financial capacity for a sustainable organization.
  K. Board Adjourns to Closed Session-Public Employee Performance Evaluation
   

Directors of Education and Operations

  L. Board Returns to Open Session
  M. Board Report Out of Actions Taken During Closed Session.
IV. Closing Items
  A. Adjourn Meeting