The funds from the golf tournament will be used for the middle school expansion, as well as the needed curriculum, smart boards, security, wifi, etc., that will accompany that expansion.

However, we will all revisit our communications from the last event to ensure our language is consistent and ethical. 

Amy will check into integrating Bloomerang instead of using Event Caddy. 

The sponsorship 2024 sheet will be used to assign committee members to contact their sponsors from the last event.

We (Amy and Joellen) will create a newsletter to inform the community and our sponsors of what great things are happening at ACE and how the sponsors' money is being used.

Rachel may have an autographed Laney Wilson cowboy hat to auction.

Richard has an autographed Laney Wilson guitar to auction. 

Meredith has a Jamar Chase helmet, LSU, and Neville Will Campbell helmets, and hopefully, they will get an NFL Will Campbell helmet for auction.

Madison reviewed the financial reports she received from the River Rat committee. Total revenue was $14,987, and expenses were $5,368.22. The Kiroli Foundation received 75% of the net, and ACE received 25% ($2,029).

Due to scheduling, Dawn will contact Steve and Stephanie to find out their thoughts about keeping everything between River Rat, The Kiroli Foundation, and ACE status quo.

The goal was discussed extensively, ranging from $30,000 to $160,000. Joellen stated that we will need to add another fundraiser, probably a gala, in February, March, or April of next year. 

An exploratory committee will be created to investigate the possibility of a Gala. A separate committee must be created to facilitate the Gala, and new members must be recruited for the Fundraising Committee.

Chloe discussed best practices regarding handling donations to protect our school and its stakeholders. Committee members should not accept cash unless they possess a triplicate receipt book at an event. In that case, a receipt should be signed by the donor. One copy goes to the donor. One goes to fundraising. And one goes to Joellen (Finance). Otherwise, we will direct donors to take cash to the school and make credit card donations via the ACE website. While we can receive checks, they must be taken to the school and given to Joellen as soon as possible. Fundraising works closely with Finance, recording donations and sending acknowledgment receipts weekly.

Chloe (treasurer) provided the committee with a monthly update of the fundraising bank account. For January 2025, the account had $31,900. $5,500 was deposited, and $300 was paid to Atomic Inc. for the golf tournament winners' prize jackets.