Academy of Collaborative Education
Minutes
Fundraising Meeting
Date and Time
Wednesday December 11, 2024 at 3:30 PM
Location
Zoom or ACE Gym
Pursuant to Louisiana Open Meetings Law - La. R.S. 42:19, notice is hereby given to the members of the Board of Directors of Academy of Collaborative Education and to the general public that the Board will hold a regular, special, or re-scheduled meeting, open to the public as specified below. To ensure compliance with the Open Meeting Law, recipients of this message should not forward it to other Board members, and Board members should not reply to this message.
Committee Members Present
Amy Marcus (remote), Chloe Marcus (remote), Dawn Stanfield (remote), Joellen Freeman, Madison Bachhofer, Rachel Lindsey (remote), Richard Cannon, Rudy Turner
Committee Members Absent
None
I. Opening Items
A.
Record Attendance
B.
Call the Meeting to Order
C.
Approve Minutes
| Roll Call | |
|---|---|
| Richard Cannon |
Aye
|
| Joellen Freeman |
Aye
|
| Rachel Lindsey |
Aye
|
| Rudy Turner |
Aye
|
| Dawn Stanfield |
Aye
|
| Chloe Marcus |
Aye
|
| Madison Bachhofer |
Aye
|
| Amy Marcus |
Aye
|
II. Fundraising
A.
River Rat Challenge
B.
Financials
Madison spoke about reviewing financial reports at each fundraising meeting. At the January meeting, we will vote on a budget. Chloe, Amy, Madison, and Joellen will create protocols and procedures for taking and documenting donations in the future.
C.
Capital Campaign - Puzzle Piece Artwork
D.
PVO Fundraiser
E.
ACE 5K
Madison spoke about the "Miami 5K Runway Race." Rachel talked about St. Jude's 10K and the children's participation with signs, high-fives, and hugs along the race route.
| Roll Call | |
|---|---|
| Richard Cannon |
Aye
|
| Chloe Marcus |
Aye
|
| Madison Bachhofer |
Aye
|
| Dawn Stanfield |
Aye
|
| Joellen Freeman |
Aye
|
| Amy Marcus |
Aye
|
| Rudy Turner |
Aye
|
| Rachel Lindsey |
Aye
|
A 5K meeting was scheduled for December 27th at 3:30.
Dr. Dawn suggested that race participation should be available by the first of the year. We will probably use "Run Sign-Up" or "Event Break." It was also suggested that a New Year Special entry fee of $25, a February 1st entry fee of $30, and a Race Day entry fee of $35.
F.
2025 ACE Masters
ACE Masters will be on Oct. 10, 2025. We will probably have two flights; different volunteers will be needed for each flight. We will use the same brochure but edit the necessary details.
III. Other Business
A.
Officer Roles and Responsibilties
The committee discussed the need for specific committee members to be responsible for Marketing and Donor Relations. The Marketing Chair will post quarterly on social media when there isn't an upcoming event, create graphics, and post much more often when we are about to execute an event. Donor Relations will send, at minimum, quarterly email updates and be responsible for Post-Event communications.
Guests (Steve, Courtney, and Adrianne) from The River Rat Paddle and Kiroli Foundation spoke about ACE Fundraising's participation in securing sponsors, understanding expenses, and adjusting logistics for the September 20, 2025, event.