Academy of Collaborative Education

Board Meeting

Published on September 14, 2025 at 1:52 PM CDT
Amended on September 16, 2025 at 11:17 AM CDT

Date and Time

Wednesday September 17, 2025 at 3:30 PM CDT

Location

The Center for Children and Families, Inc.

622 Riverside Dr.

Monroe, LA 71201

 

Amy Marcus is inviting you to a scheduled Zoom meeting.

Topic: ACE Board Meeting
Time: This is a recurring meeting. Meet anytime
Join Zoom Meeting
https://us06web.zoom.us/j/86737566368

Meeting ID: 867 3756 6368

---

One tap mobile
+16465588656,,86737566368# US (New York)
+16469313860,,86737566368# US

---

Dial by your location
• +1 646 558 8656 US (New York)
• +1 646 931 3860 US
• +1 301 715 8592 US (Washington DC)
• +1 305 224 1968 US
• +1 309 205 3325 US
• +1 312 626 6799 US (Chicago)
• +1 719 359 4580 US
• +1 720 707 2699 US (Denver)
• +1 253 205 0468 US
• +1 253 215 8782 US (Tacoma)
• +1 346 248 7799 US (Houston)
• +1 360 209 5623 US
• +1 386 347 5053 US
• +1 507 473 4847 US
• +1 564 217 2000 US
• +1 669 444 9171 US
• +1 689 278 1000 US

Meeting ID: 867 3756 6368

Find your local number: https://us06web.zoom.us/u/ksFZV05P9

 

According to the Louisiana Open Meetings Law - La. R.S. 42:19, notice is hereby given to the members of the Board of Directors of Academy of Collaborative Education and to the general public that the Board will hold a regular, special, or rescheduled meeting, open to the public as specified below. To ensure compliance with the Open Meetings Law, recipients of this message should not forward it to other Board members, and Board members should not reply to this message.

 

Members of the public can access the board meeting through the link on the website or attend in person. The meeting's anchor location will be The Center for Children and Families, Inc., located at 622 Riverside Dr., Monroe, LA 71201.

 

Any individual who wishes to make a public comment on one or more agenda items but cannot attend the meeting must submit their comment to boardchair@aceforasd.org at least 24 hours before the board meeting. The comment should include the individual’s full name and the name of the agenda item on which they are commenting. 

 

Any individual interested in providing a public comment on one or more agenda items who can attend the meeting in person may submit their comments to boardchair@aceforasd.org at least 24 hours prior to the board meeting. Alternatively, they may arrive at the meeting, complete the ACE Board Meeting Public Comment Request Form in writing, and submit it to the board chair. 

 

During the board meeting, once the Board President/Chair calls for public comment on a specific agenda item and recognizes the speaker, the individual wishing to make an in-person public comment on an agenda item should be prepared to speak for no longer than 3 minutes. Before commencing with their public comment, the individual must state their full name. 

 

The names of all individuals submitting public comments in person and via email shall be recorded in the meeting minutes.

 

It is the practice of the board to hear public comments but not respond instantly. The board will confer with the ED, and, depending on the issue, either the Board Chair or ED will respond to you within 24 hours.

Agenda

Section Number Topic Number Details Purpose Presenter Time
I. Opening Items 3:30 PM
  A. Record Attendance   Holly Allen 1 m
  B. Call the Meeting to Order   Amy Marcus 1 m
  C. Approve Minutes Approve Minutes Amy Marcus 1 m
    Minutes for Board Meeting on August 20, 2025  
  D. Approval of Agenda Vote Amy Marcus 1 m
   

Request for amendment to the agenda, or approval of the agenda as presented.

 
II. Reports 3:34 PM
  A. Executive Director Report FYI Joellen Freeman 30 m
   

The Executive Director reports on the organization's performance, strategic progress, financial health, and any significant risks or opportunities that may arise. 

 

1. Enrollment statistics 

 

2. Staffing Update (PTA and APE contracts attached)

 

3. Updated Financials 

 

4. Audit progress 

 

5. Sixth-grade expansion update (Provision contract attached)

 

6. Update on accounting firm transition

 

7. Progress—Toward Goals for SY25-26

 
     
     
     
  B. Committee Reports FYI Amy Marcus 20 m
   

Board committee chairs will report on important business, including proposed actions needing full board approval. Committee Chairs will also give an update on their goals. Draft minutes from August (Governance) and September meetings are attached for review.
 

Committees will report in the following order:

 

  • Academic Excellence (Amy Marcus)
  • Facilities (Davy Mize)
  • Governance (Holly Allen)
  • Finance (Latner McDonald)

 

Progress-Toward-Goals Reporting Guidelines:

 

Summarize each goal's status using the following: 

       On-Target — progressing well and on schedule 

       Off-Target — falling behind the expected timeline

       At-Risk — requiring monitoring and/or intervention

 

Highlight milestones, challenges, and strategies since the last report. 

 

 

 
     
     
     
     
III. Other/Unfinished Business (Previously visited from an earlier agenda)
IV. Action Items 4:24 PM
  A. Vote on Professional Services Agreement — Riley Physical Therapy Vote Amy Marcus 5 m
   

The Finance Committee recommends that the board approve this contract after a thorough review.

 
     
  B. Vote on Provision Quote (Safety and Security at Grace site) Vote Amy Marcus 5 m
   

The Finance Committee recommends approval by the board, subject to the formal signing of the lease agreement and the actual leasing of the Grace Episcopal space.

 
     
  C. Vote on APE (Adapted/Adaptive Physical Education) Contract Vote Amy Marcus 5 m
   

Joellen has interviewed an Adapted/Adaptive Physical Education professional who is capable of working with ACE students on a part-time basis and wishes to hire her.

 
     
V. D.O.N.
 

DECISIONS made:

 

OWNERS:

 

NEXT steps:

 
VI. Closing Items 4:39 PM
  A. Adjourn Meeting Vote Amy Marcus 1 m