Circle City Prep
Minutes
October Board Meeting
Date and Time
Wednesday October 30, 2024 at 4:30 PM
Directors Present
A. Sowder, D. Neves (remote), D. Rosenbarger (remote), D. Sawyers (remote), K. Lennon, L. Tarble, N. Riggins, R. Grimm (remote)
Directors Absent
None
Ex Officio Members Present
M. Murphy
Non Voting Members Present
M. Murphy
Guests Present
C. Eckerle
I. Opening Items
A.
Record Attendance and Guests
B.
Call the Meeting to Order
C.
Welcome Guest(s), Public Comment
II. Consent Agenda
A.
Approve Previous Board Minutes
B.
Approve August Agenda
III. Head of School Update
A.
Staffing Update
Re-alignment: background checks must be complete prior to anyone starting. This was only a pressure-point when understaffed and needed people to start quickly.
Associate teacher transitioned off the team.
A long-term sub has started with us this week. We think she is great and she is staying through Q2.
Still hiring/interviewing for a Kitchen Manager
Just hired a K-4 behavior interventionist. She is supporting the student supports team. The current behavior interventionist does 5-8.
Wrapping up parental leaves soon. We planned it well this year so that it did not disrupt instruction.
Teachers feel supported by their manager based on anonymous surveys
B.
Facility/Legal Update
Roof claim is about to be closed out
Miller Insurance was bought by another company. We are still staying with them under the new parent company
IV. Board Chair
A.
Topics
Moving to no virtual option for board meetings by SY26 (2025-2026). But still understanding that life happens and that may be a rare option. How are meetings being planned (days and times) to make sure everyone can make it.
Virtual will continue for committee meetings
Board member recruitment- at the end of this school year we are in need of additional members as a few are rolling off
V. Finance Committee
A.
July, August, and September Financials
B.
July, August, and September Transactions
| Roll Call | |
|---|---|
| D. Sawyers |
Aye
|
| R. Grimm |
Aye
|
| L. Tarble |
Aye
|
| D. Neves |
Aye
|
| N. Riggins |
Aye
|
| D. Rosenbarger |
Aye
|
| K. Lennon |
Aye
|
| A. Sowder |
Absent
|
C.
Updated Fiscal Policy
Add policy around if using CC through a phone app
45 days cash on hand
| Roll Call | |
|---|---|
| D. Sawyers |
Aye
|
| A. Sowder |
Absent
|
| L. Tarble |
Aye
|
| K. Lennon |
Aye
|
| R. Grimm |
Aye
|
| D. Rosenbarger |
Aye
|
| N. Riggins |
Aye
|
| D. Neves |
Aye
|
D.
2024 Audit Finalized
E.
SY25 Count Day #1
VI. Fund Development
A.
Annual Fundraiser Review
B.
#givingtuesday
C.
Lilly Grant Update
FundEd assisting with grant planning and writing
Jaime VanDeWalle is a guest today- works for a social impact consulting firm. Previous IPS staff member, and a teacher before that.