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Circle City Prep

Minutes

Board Meeting

Date and Time

Monday June 21, 2021 at 4:30 PM

Location

In-person at Circle City Prep
Due to COVID-19 this meeting is held remotely. This is the public link: https://us02web.zoom.us/j/89842627800?pwd=b0dvMmFrcTF5QjZteERTMWwvUXI1Zz09 and was published to Circle City Prep's Facebook and Website. 

Directors Present

A. Moseman, A. Sowder (remote), C. Miller (remote), D. Rosenbarger (remote), J. Bartenbach, J. Majors, L. Tarble, M. Parris, R. Grimm (remote), S. Chang

Directors Absent

D. Tolliver, W. Patrick

Directors who arrived after the meeting opened

C. Miller, J. Majors, L. Tarble

Directors who left before the meeting adjourned

A. Sowder

Ex Officio Members Present

M. Murphy

Non Voting Members Present

M. Murphy

Guests Present

C. Eckerle, David Fischer

I. Opening Items

A.

Record Attendance and Guests

B.

Call the Meeting to Order

M. Parris called a meeting of the board of directors of Circle City Prep to order on Monday Jun 21, 2021 at 4:38 PM.

C.

Welcome and Share-Out

D.

Welcome Guest(s), Public Comment

II. Consent Agenda

A.

Approve April Meeting Minutes

S. Chang made a motion to approve the minutes from April Board Meeting on 04-19-21.
R. Grimm seconded the motion.
The board VOTED to approve the motion.
Roll Call
A. Moseman
Aye
S. Chang
Aye
C. Miller
Aye
W. Patrick
Absent
J. Bartenbach
Aye
R. Grimm
Aye
M. Parris
Aye
A. Sowder
Aye
D. Rosenbarger
Aye
J. Majors
Absent
L. Tarble
Absent
D. Tolliver
Absent

B.

Approve June Agenda

S. Chang made a motion to approve the minutes from June Board of Directors Meeting on 06-17-19.
R. Grimm seconded the motion.
The board VOTED to approve the motion.
Roll Call
J. Bartenbach
Aye
M. Parris
Aye
A. Moseman
Aye
J. Majors
Absent
C. Miller
Aye
L. Tarble
Absent
D. Tolliver
Absent
A. Sowder
Aye
R. Grimm
Aye
W. Patrick
Absent
D. Rosenbarger
Aye
S. Chang
Aye

III. New Business

A.

Family Handbook

L. Tarble arrived.
C. Miller arrived.
Updated tech policies- fees for any computer damage. 1:1 computers next year in classrooms as well as 2 e-learning days when scholars take their computers home

Early dismissal on Fridays at 1:00

B.

Staff Hanbook

PTO policies updated, specifically maternity/paternity leave.
 
J. Majors arrived.

IV. Governance Committee

A.

Governance Committee Minutes

B.

New Board Member Recommendation: David Fischer

C. Miller made a motion to Approve David as new board member.
A. Moseman seconded the motion.
The board VOTED to approve the motion.
Roll Call
R. Grimm
Aye
J. Majors
Aye
J. Bartenbach
Aye
W. Patrick
Absent
D. Rosenbarger
Aye
S. Chang
Aye
C. Miller
Aye
A. Moseman
Aye
M. Parris
Aye
A. Sowder
Aye
L. Tarble
Aye
D. Tolliver
Absent

V. Finance Committee

A.

Report

B.

SY21 Budget

A. Sowder left at 5:06 PM.
Adding the ownership of the building adds a lot of stability to our budget over time. 

Using 1-time sources of funding wisely now to staff-up now

Enrollment goal is 297- we are in a good place number-wise for mid-June
L. Tarble made a motion to Approve 2021-2022 Budget.
C. Miller seconded the motion.
The board VOTED to approve the motion.
Roll Call
J. Bartenbach
Aye
S. Chang
Aye
D. Tolliver
Absent
D. Rosenbarger
Aye
A. Sowder
Absent
L. Tarble
Aye
M. Parris
Aye
J. Majors
Aye
W. Patrick
Absent
A. Moseman
Aye
C. Miller
Aye
R. Grimm
Aye

VI. Academic Achievement Committee

A.

Academic Achievement Committee Minutes

ILEARN data from other schools is not in yet, but we doubled the pass rate from surrounding schools based on 2019 pass rates.
5 scholars are currently in summer school to prepare for re-taking IREAD in June.
Navigator math curriculum- saw a lot of growth over the course of the year on their interim assessments.
 

VII. Management Update

A.

Report

RFP delayed until January 2022.

Partnering with the ICECC (Indiana Council on Educating Children of Color) for an after school tutoring program, which will start in September.

We have a nurse on site 5 hours a day every day through IU Health.

VIII. Board Chair Update

A.

SY21 Executive Board Roles

S. Chang made a motion to Approve Chad to Board Chair.
L. Tarble seconded the motion.
The board VOTED to approve the motion.
Roll Call
R. Grimm
Aye
A. Sowder
Absent
L. Tarble
Aye
M. Parris
Aye
J. Majors
Aye
D. Rosenbarger
Aye
A. Moseman
Aye
J. Bartenbach
Aye
W. Patrick
Absent
S. Chang
Aye
C. Miller
Abstain
D. Tolliver
Absent
A. Moseman made a motion to Approve Shareyna Chang as Vice Board Chair.
L. Tarble seconded the motion.
The board VOTED to approve the motion.
Roll Call
J. Majors
Aye
D. Tolliver
Absent
S. Chang
Abstain
A. Sowder
Absent
A. Moseman
Aye
C. Miller
Aye
M. Parris
Aye
W. Patrick
Absent
R. Grimm
Aye
J. Bartenbach
Aye
D. Rosenbarger
Aye
L. Tarble
Aye
L. Tarble made a motion to Approve Alexis Sowder as Treasurer.
A. Moseman seconded the motion.
The board VOTED to approve the motion.
Roll Call
C. Miller
Aye
M. Parris
Aye
J. Bartenbach
Aye
J. Majors
Aye
A. Sowder
Absent
A. Moseman
Aye
S. Chang
Aye
D. Tolliver
Absent
W. Patrick
Absent
D. Rosenbarger
Aye
L. Tarble
Aye
R. Grimm
Aye
S. Chang made a motion to Approve Jinee Majors as Secretary.
A. Moseman seconded the motion.
The board VOTED to approve the motion.
Roll Call
D. Rosenbarger
Aye
L. Tarble
Aye
J. Majors
Abstain
W. Patrick
Absent
M. Parris
Aye
J. Bartenbach
Aye
A. Sowder
Absent
A. Moseman
Aye
R. Grimm
Aye
S. Chang
Aye
C. Miller
Aye
D. Tolliver
Absent

B.

Board Committee Chairs

C. Miller made a motion to Governance- Jinee Finance- Alexis Academic Achievement- Shareyna Fund Development- Alex.
J. Bartenbach seconded the motion.
The board VOTED to approve the motion.
Roll Call
M. Parris
Aye
D. Tolliver
Absent
R. Grimm
Aye
S. Chang
Aye
W. Patrick
Absent
L. Tarble
Aye
D. Rosenbarger
Aye
J. Majors
Aye
J. Bartenbach
Aye
A. Sowder
Absent
A. Moseman
Aye
C. Miller
Aye

C.

General Topics

IX. Closing Items

A.

Adjourn Meeting

There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 6:08 PM.

Respectfully Submitted,
M. Parris