Circle City Prep
Minutes
Board of Directors Meeting
Date and Time
Monday June 15, 2020 at 4:30 PM
Location
Zoom
Due to COVID-19 this meeting is held remotely. This is the public link: https://us02web.zoom.us/j/83956437452?pwd=VndQZkw4SEcydDJsbzZ0Y1V3QURodz09 and was published to Circle City Prep's Facebook and Website.
Directors Present
A. Sowder (remote), C. Miller (remote), D. Rosenbarger (remote), D. Tolliver (remote), J. Bartenbach (remote), L. Tarble (remote), M. Parris (remote), W. Patrick (remote)
Directors Absent
A. Berkey, S. Chang
Ex Officio Members Present
M. Murphy (remote)
Non Voting Members Present
M. Murphy (remote)
Guests Present
A. Dalstrom (remote), A. Moseman (remote), C. Eckerle (remote)
I. Opening Items
A.
Record Attendance and Guests
B.
Call the Meeting to Order
M. Parris called a meeting of the board of directors of Circle City Prep to order on Monday Jun 15, 2020 at 4:37 PM.
C.
Welcome and Share-Out
D.
Welcome Guest(s), Public Comment
II. Consent Agenda
A.
Approve April Meeting and Emergency Board Minutes
L. Tarble made a motion to approve the minutes from April and Emergency Meeting Board of Directors Meeting on 04-17-20.
C. Miller seconded the motion.
Wait on technology to monitor computers for e-learning
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| A. Berkey |
Absent
|
| S. Chang |
Absent
|
| A. Sowder |
Aye
|
| M. Parris |
Aye
|
| D. Tolliver |
Aye
|
| W. Patrick |
Aye
|
| L. Tarble |
Aye
|
| J. Bartenbach |
Aye
|
| D. Rosenbarger |
Aye
|
| C. Miller |
Aye
|
L. Tarble made a motion to approve the minutes from Emergency Board Meeting on 04-29-20.
C. Miller seconded the motion.
The board VOTED to approve the motion.
B.
Approve June Agenda
L. Tarble made a motion to Approve Minutes.
C. Miller seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| D. Tolliver |
Aye
|
| W. Patrick |
Aye
|
| S. Chang |
Absent
|
| M. Parris |
Aye
|
| C. Miller |
Aye
|
| A. Sowder |
Aye
|
| D. Rosenbarger |
Aye
|
| L. Tarble |
Aye
|
| J. Bartenbach |
Aye
|
| A. Berkey |
Absent
|
III. 20-21 Officer Slate, Committees, and New Board Member
A.
Officer Slate
A. Sowder made a motion to approve the officer slate.
W. Patrick seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| D. Rosenbarger |
Aye
|
| S. Chang |
Absent
|
| C. Miller |
Aye
|
| D. Tolliver |
Aye
|
| L. Tarble |
Aye
|
| J. Bartenbach |
Aye
|
| A. Berkey |
Absent
|
| M. Parris |
Aye
|
| W. Patrick |
Aye
|
| A. Sowder |
Aye
|
B.
Alex Moseman - New Board Member
W. Patrick made a motion to Approve Alex as new board member.
C. Miller seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| C. Miller |
Aye
|
| A. Sowder |
Aye
|
| S. Chang |
Absent
|
| D. Rosenbarger |
Aye
|
| A. Berkey |
Absent
|
| W. Patrick |
Aye
|
| L. Tarble |
Aye
|
| J. Bartenbach |
Aye
|
| D. Tolliver |
Aye
|
| M. Parris |
Aye
|
C.
Committees
Add Leslie to Governance Committee
Drew chairs fund development
Alex joins fund development and continues on academic committee
Drew chairs fund development
Alex joins fund development and continues on academic committee
D.
Aaron Berkey - Transition Out
IV. Circle City Prep's Committment to Racial Equity and Justice
A.
Circle City Prep's Commitment in 20-21 and Beyond
CCP has been holding/hosting town halls via zoom concerning current social justice issues. These are being used to help inform CCP's commitment, including policies, structures, etc.
From staff town halls:
Continued training for us, as the board, because we need to continue to have these conversations, learn more, and make these changes. We owe it to our students and community to always be doing the work.
Wayne suggestions: Form a relationship with the police department on the Far Eastside. Get more people of power/influence in the city into the school so they can see what we are doing and what we have committed to. Seek feedback from parents and scholars on policies and procedures. Ivy Tech has done work collecting data on their students that get in the way of graduating...can this data apply to our school?
Doris suggestions: use a tool/framework to review policies and procedures that specifically looks at them through and equity lens. Being intentional around vendors.
Megan: voter registration drives as a part of the school? Continue to diversify the board.
From staff town halls:
- trauma informed training
- space/visuals within and outside of the school matter
- critically conscious conversations
- books and other resources available and built into curriculum
- community partnership and expansion of existing relationships
Continued training for us, as the board, because we need to continue to have these conversations, learn more, and make these changes. We owe it to our students and community to always be doing the work.
Wayne suggestions: Form a relationship with the police department on the Far Eastside. Get more people of power/influence in the city into the school so they can see what we are doing and what we have committed to. Seek feedback from parents and scholars on policies and procedures. Ivy Tech has done work collecting data on their students that get in the way of graduating...can this data apply to our school?
Doris suggestions: use a tool/framework to review policies and procedures that specifically looks at them through and equity lens. Being intentional around vendors.
Megan: voter registration drives as a part of the school? Continue to diversify the board.
V. Management Update
A.
Report
Alise on enrollment- Big increase in Kinder students in the past 2 weeks. Applications are only sent to families who have connected with Alise first to make sure they are truly interested in CCP. Door hangers and yard signs are going out. Recruitment looks different in the time of COVID, so we are getting creative with advertising.
We have a couple spots still open for hiring.
We are making plans for next year based on the guidance that the DOE released.
We have a couple spots still open for hiring.
We are making plans for next year based on the guidance that the DOE released.
B.
Student and Family Handbook
D. Tolliver made a motion to approve with discussed changes.
L. Tarble seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| L. Tarble |
Aye
|
| M. Parris |
Aye
|
| C. Miller |
Aye
|
| J. Bartenbach |
Aye
|
| D. Rosenbarger |
Absent
|
| W. Patrick |
Aye
|
| D. Tolliver |
Aye
|
| A. Sowder |
Aye
|
| S. Chang |
Absent
|
| A. Berkey |
Absent
|
C.
Social Distancing Annual Calendar
L. Tarble made a motion to approve update.
M. Parris seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| J. Bartenbach |
Aye
|
| W. Patrick |
Aye
|
| S. Chang |
Absent
|
| A. Sowder |
Aye
|
| C. Miller |
Aye
|
| D. Rosenbarger |
Absent
|
| L. Tarble |
Aye
|
| M. Parris |
Aye
|
| A. Berkey |
Absent
|
| D. Tolliver |
Aye
|
D.
Approve Miller Insurance as Broker
VI. Governance Committee
A.
Governance Committee Minutes
Recommended a CEO performance and support committee for next year.
We were give approval to have board meetings over Zoom.
We were give approval to have board meetings over Zoom.
D. Tolliver made a motion to Add CEO performance and support committee.
L. Tarble seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| M. Parris |
Aye
|
| J. Bartenbach |
Aye
|
| D. Rosenbarger |
Absent
|
| L. Tarble |
Aye
|
| D. Tolliver |
Aye
|
| A. Berkey |
Absent
|
| W. Patrick |
Aye
|
| C. Miller |
Aye
|
| A. Sowder |
Aye
|
| S. Chang |
Absent
|
B.
Staff Handbook
D. Tolliver made a motion to Approve.
A. Sowder seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| W. Patrick |
Aye
|
| A. Sowder |
Aye
|
| M. Parris |
Aye
|
| D. Tolliver |
Aye
|
| L. Tarble |
Aye
|
| C. Miller |
Aye
|
| D. Rosenbarger |
Absent
|
| S. Chang |
Absent
|
| J. Bartenbach |
Aye
|
| A. Berkey |
Absent
|
C.
19-20 Head of School Bonus Adjustment
D. Tolliver made a motion to Approve.
C. Miller seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| D. Tolliver |
Aye
|
| W. Patrick |
Aye
|
| D. Rosenbarger |
Absent
|
| J. Bartenbach |
Aye
|
| M. Parris |
Aye
|
| A. Berkey |
Absent
|
| A. Sowder |
Aye
|
| C. Miller |
Aye
|
| L. Tarble |
Aye
|
| S. Chang |
Absent
|
D.
Head of School Agreement Terms
Change to a 2 year term and is reviewed yearly
L. Tarble made a motion to Approve.
W. Patrick seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| D. Tolliver |
Aye
|
| A. Berkey |
Absent
|
| W. Patrick |
Aye
|
| M. Parris |
Aye
|
| C. Miller |
Aye
|
| L. Tarble |
Aye
|
| A. Sowder |
Aye
|
| J. Bartenbach |
Aye
|
| S. Chang |
Absent
|
| D. Rosenbarger |
Absent
|
VII. Finance Committee
A.
Report
April and May financials are healthy
B.
19-20 Grant update
VIII. Academic Achievement Committee
A.
Update
Updated assessment calendar
IX. Development Committee
A.
Update
No fundraiser this year. Looking to do more online funding
X. Closing Items
A.
Adjourn Meeting
There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 7:07 PM.
Respectfully Submitted,
M. Parris
Alise Stephens in meeting for report on recruitment