Circle City Prep
Minutes
Board of Directors Meeting
Date and Time
Wednesday April 24, 2019 at 6:00 PM
Location
Circle City Prep, 4002 N. Franklin Road, Indianapolis, IN 46226
Directors Present
A. Berkey, A. Sowder, C. Miller, D. Tolliver (remote), J. Bartenbach, M. Parris, S. Chang, S. Johnson (remote), W. Patrick
Directors Absent
None
Directors who arrived after the meeting opened
W. Patrick
Ex Officio Members Present
M. Murphy
Non Voting Members Present
M. Murphy
I. Opening Items
A.
Record Attendance and Guests
B.
Call the Meeting to Order
J. Bartenbach called a meeting of the board of directors of Circle City Prep to order on Wednesday Apr 24, 2019 at 6:06 PM.
C.
Welcome and Share-Out
D.
Welcome Guest(s), Public Coment
II. Consent Agenda
A.
Approve March Minutes
S. Chang made a motion to approve March minutes.
A. Berkey seconded the motion.
The board VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| W. Patrick |
Absent
|
| J. Bartenbach |
Aye
|
| S. Johnson |
Aye
|
| M. Parris |
Aye
|
| C. Miller |
Aye
|
| A. Berkey |
Aye
|
| A. Sowder |
Aye
|
| S. Chang |
Aye
|
| D. Tolliver |
Aye
|
B.
Approve April Agenda
S. Chang made a motion to approve April agenda.
A. Berkey seconded the motion.
The board VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| J. Bartenbach |
Aye
|
| A. Berkey |
Aye
|
| M. Parris |
Aye
|
| A. Sowder |
Aye
|
| C. Miller |
Aye
|
| W. Patrick |
Absent
|
| D. Tolliver |
Aye
|
| S. Johnson |
Aye
|
| S. Chang |
Aye
|
III. Fund Development
A.
Report
- Discussed run of show for annual event the following night.
W. Patrick arrived.
IV. Academic Achievement Committee
A.
Academic Achievement Committee Report
- Discussed board report in meeting packet.
V. Governance Committee
A.
Report
- Discussed Head of School evaluation.
- Shared timeline of evaluation for each stakeholder group.
- Created agenda for board retreat.
- Provided a high level overview of board retreat agenda.
B.
Vote of 19-20 Slate
A. Berkey made a motion to approve slate of officers:
President - Mandy Parris
Vice President - Chad Miller
Treasurer - Alexis Sowder
Secretary - Shareyna Chang.
S. Chang seconded the motion.
The board VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| S. Chang |
Aye
|
| D. Tolliver |
Aye
|
| A. Sowder |
Aye
|
| A. Berkey |
Aye
|
| W. Patrick |
Aye
|
| M. Parris |
Aye
|
| J. Bartenbach |
Aye
|
| C. Miller |
Aye
|
| S. Johnson |
Aye
|
VI. Finance Committee
A.
Report
- Ending cash position at conclusion of 18-19 year will be close to $200,000.
- Encouraged Head of School to use some of excess funds to support teachers during Teacher Appreciation Week.
B.
19-20 Budget
C. Miller made a motion to approve the 2019-20 school year budget.
W. Patrick seconded the motion.
The board VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| D. Tolliver |
Aye
|
| S. Chang |
Aye
|
| J. Bartenbach |
Aye
|
| A. Berkey |
Aye
|
| W. Patrick |
Aye
|
| A. Sowder |
Aye
|
| S. Johnson |
Aye
|
| C. Miller |
Aye
|
| M. Parris |
Aye
|
VII. Head of School Update
A.
Report
- Discussed staffing.
- Discussed student recruitment, specifically comparing it to the previous year.
B.
19-20 Staff Manual
M. Parris made a motion to approve the 19-20 staff handbook.
A. Berkey seconded the motion.
The board VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| W. Patrick |
Aye
|
| J. Bartenbach |
Aye
|
| M. Parris |
Aye
|
| A. Sowder |
Aye
|
| D. Tolliver |
Aye
|
| S. Chang |
Aye
|
| S. Johnson |
Aye
|
| A. Berkey |
Aye
|
| C. Miller |
Aye
|
C.
19-20 Annual Calendar
M. Parris made a motion to approve the 19-20 academic calendar.
W. Patrick seconded the motion.
The board VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| J. Bartenbach |
Aye
|
| W. Patrick |
Aye
|
| S. Chang |
Aye
|
| A. Berkey |
Aye
|
| C. Miller |
Aye
|
| D. Tolliver |
Aye
|
| M. Parris |
Aye
|
| A. Sowder |
Aye
|
| S. Johnson |
Aye
|
VIII. Closing Items
A.
Adjourn Meeting
There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 7:01 PM.
Respectfully Submitted,
J. Bartenbach