Circle City Prep

Minutes

Board of Directors Meeting

Date and Time

Thursday November 1, 2018 at 6:00 PM

Location

Circle City Prep, 4002 N. Franklin Road, Indianapolis, IN 46226

Directors Present

A. Berkey, A. Sowder, C. Miller, J. Bartenbach, M. Parris, S. Chang, S. Johnson (remote)

Directors Absent

D. Tolliver, W. Patrick

Directors who left before the meeting adjourned

S. Johnson

Ex Officio Members Present

M. Murphy

Non Voting Members Present

M. Murphy

Guests Present

C. Eckerle, Laura Gomez

I. Opening Items

A.

Record Attendance and Guests

B.

Call the Meeting to Order

M. Murphy called a meeting of the board of directors of Circle City Prep to order on Thursday Nov 1, 2018 at 6:14 PM.

C.

Welcome and Share-Out

D.

Welcome Guest(s), Public Coment

II. Consent Agenda

A.

Approve Minutes from August 2018 Board Meeting

A. Berkey made a motion to approve minutes from the Board of Directors Meeting on 09-26-18 Board of Directors Meeting on 09-26-18.
S. Chang seconded the motion.
The board VOTED to approve the motion.
Roll Call
C. Miller
Aye
S. Chang
Aye
D. Tolliver
Absent
M. Parris
Aye
J. Bartenbach
Aye
A. Berkey
Aye
S. Johnson
Aye
A. Sowder
Aye
W. Patrick
Absent

B.

Approve September Agenda

III. Finance Committee

A.

Report

Still waiting on audit to come back

IV. Academic Achievement Committee

A.

Report

STEP Data:  50% of K saw a move of 1 STEP level.  Scholars are now getting both reading mastery and literacy. Many are on track to still make grade-level by end of year. STEP 3 to 4 K is a hard step to make because it goes from letters and sounds, then to more decoding techniques. K STEP goal has been bumped up to 4 because that is what is needed for their success trajectory.

Question posed whether STEP levels (9) correlates to IRead scores.

Is there a similar system/program for tracking math data?  Without co-teachers, it is hard to track math in a meaningful way.  

Move back to 5 STEP windows next year so that we have more data points during the year.

V. Fund Development

A.

Report

2 events coming up: Giving Tuesday, Amazon wishlist.  How is giving Tuesday being promoted?  Sharing through social media, and then emailed to board members to share.
 

VI. Governance Committee

A.

Committee Update

Call with Board on Track- figuring out how to use it better, beyond just board members.  At what level should be use it- best practices, committee meeting notes, etc. 
Suggestion from Mandy- find someone who is using it now and see how they are using the system.
Use Board on Track to plan committee meetings for this month

VII. Board Chair Update

A.

Report

S. Johnson left.

VIII. Head of School Update

A.

Report

Always in need of coats, hats, mittens, etc. 
Engagement- Start your day the CCP way, invite anyone and everyone to get our name out there.  Next one is 11/14.
Teacher Appreciation- special surprises, donated couch
CAFE fundraiser 11/15 @ 5:30- Bids and Bubbly, IFDU Hall


 

B.

Staff Bonus (November and December)

S. Chang made a motion to Accept staff bonuses.
C. Miller seconded the motion.
The board VOTED unanimously to approve the motion.
Roll Call
S. Johnson
Absent
W. Patrick
Absent
J. Bartenbach
Aye
A. Berkey
Aye
S. Chang
Aye
D. Tolliver
Absent
A. Sowder
Aye
C. Miller
Aye
M. Parris
Aye

IX. Closing Items

A.

Adjourn Meeting

There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 7:38 PM.

Respectfully Submitted,
C. Miller