Circle City Schools

Minutes

October Board Meeting

Date and Time

Wednesday October 29, 2025 at 7:30 AM

Location

ACE Prep

5326 Hillside Ave

Directors Present

D. McKissic, D. Rosenbarger, D. Sawyers (remote), J. Frank, J. VanDeWalle (remote), K. Knox, K. Lennon, L. Tarble, M. Glenn, N. Riggins

Directors Absent

None

Directors who arrived after the meeting opened

D. McKissic, N. Riggins

Ex Officio Members Present

M. Murphy

Non Voting Members Present

M. Murphy

Guests Present

C. Eckerle, W. Byrd

I. Opening Items

A.

Record Attendance and Guests

B.

Call the Meeting to Order

L. Tarble called a meeting of the board of directors of Circle City Schools to order on Wednesday Oct 29, 2025 at 7:39 AM.

C.

Welcome Guest(s), Public Comment

II. Consent Agenda

A.

Approve Previous Board Minutes

J. Frank made a motion to approve the minutes from September Board Meeting on 09-17-25.
K. Lennon seconded the motion.
The board VOTED to approve the motion.
Roll Call
M. Glenn
Aye
K. Knox
Aye
N. Riggins
Absent
D. McKissic
Absent
D. Sawyers
Aye
L. Tarble
Aye
J. Frank
Aye
J. VanDeWalle
Aye
D. Rosenbarger
Aye
K. Lennon
Aye

B.

Approve Agenda

J. Frank made a motion to Approve agenda.
K. Lennon seconded the motion.
The board VOTED to approve the motion.
Roll Call
N. Riggins
Absent
K. Knox
Aye
D. McKissic
Absent
J. VanDeWalle
Aye
K. Lennon
Aye
M. Glenn
Aye
D. Sawyers
Aye
L. Tarble
Aye
J. Frank
Aye
D. Rosenbarger
Aye

III. Head of School Update

A.

Network Updates

Count day numbers- CCP is slightly below and ACE is well below

Families lost at ACE due to new start time and perceptions that came with the merger. However, getting traction now with families that can see the benefits of excursion, clubs, sports, etc. Anticipate much better retention into next year.

 

First semi-annual family survey given- number of respondents doubled at CCP so feeling the fidelity of the data is better. Communication was the lowest score- we are continuing to refine how we are using ParentSquare

 

Staffing updates: Current openings-Associate Teacher role at CCP, Part-time kitchen role at CCP

Upcoming leaves: SpEd Manager at CCP (ACE SpEd Manager is managing compliance for both schools), Nurse at CCP (Sub nurse coming in from Harmon)

 

Athletics: ACE has their own basketball boys team this season, we have secured the gym at Broad Ripple Park for 2 days a week

 

Clubs this quarter start at ACE

D. McKissic arrived.
N. Riggins arrived.

B.

Q1 Goal Progress Update

Academic data- strongest data at the start of the year than ever before, scholars were more invested in BOY assessments so data is more accurate

ILEARN Checkpoint #1 math data was not strong so that is a focus area moving forward

 

Attendance- CCP attendance is the strongest it has ever been. ACE attendance is a concern

IV. Finance Committee

A.

July/August Financials and September

September- in a good spot from a cash perspective

 

Basic Grant amounts will "true-up" in the coming months based on count day numbers

 

Title grants are always behind in expenses due to approval timeline

B.

July/August Transactions

J. Frank made a motion to Approve transactions.
K. Lennon seconded the motion.
The board VOTED to approve the motion.
Roll Call
L. Tarble
Aye
K. Lennon
Aye
D. Sawyers
Aye
J. Frank
Aye
N. Riggins
Aye
M. Glenn
Aye
J. VanDeWalle
Aye
K. Knox
Aye
D. Rosenbarger
Aye
D. McKissic
Aye

C.

September Transactions

J. Frank made a motion to Approve transactions.
K. Lennon seconded the motion.
The board VOTED to approve the motion.
Roll Call
D. Sawyers
Aye
N. Riggins
Aye
J. VanDeWalle
Aye
D. McKissic
Aye
J. Frank
Aye
M. Glenn
Aye
K. Knox
Aye
K. Lennon
Aye
L. Tarble
Aye
D. Rosenbarger
Aye

D.

SY26 Amended Budget

M. Glenn made a motion to Approve amended budget.
K. Lennon seconded the motion.
The board VOTED to approve the motion.
Roll Call
D. Rosenbarger
Aye
D. Sawyers
Aye
J. Frank
Aye
K. Knox
Aye
M. Glenn
Aye
D. McKissic
Aye
L. Tarble
Aye
K. Lennon
Aye
J. VanDeWalle
Aye
N. Riggins
Aye

E.

Ramp Financial Approval

K. Lennon made a motion to Approve using Ramp Financial.
D. Rosenbarger seconded the motion.
The board VOTED to approve the motion.
Roll Call
L. Tarble
Aye
K. Knox
Aye
N. Riggins
Aye
D. Rosenbarger
Aye
J. VanDeWalle
Aye
K. Lennon
Aye
D. McKissic
Aye
D. Sawyers
Aye
J. Frank
Aye
M. Glenn
Aye

F.

Open Bank Account Update

M. Glenn made a motion to Approve closing the ACE NBOI account when all transactions have cleared.
J. Frank seconded the motion.
The board VOTED to approve the motion.
Roll Call
L. Tarble
Aye
K. Lennon
Aye
D. McKissic
Aye
K. Knox
Aye
M. Glenn
Aye
N. Riggins
Aye
J. Frank
Aye
D. Rosenbarger
Aye
D. Sawyers
Aye
J. VanDeWalle
Aye

V. Governance Committee

A.

Update / Check Point

Board survey coming out, will include proposed holiday party dates

VI. Fund Development Committee

A.

Update

Successful Q1 campaign- over $5,000 for scholar supplies and excursions

 

Q2 campaign- not a fundraiser but a human capital ask- 40 total families (30 at CCP, 10 at ACE) sponsored for Holiday Drive

VII. Closing Items

A.

Adjourn Meeting

There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 8:53 AM.

Respectfully Submitted,
L. Tarble