Menlo Park Academy Governing Board
Minutes
Regular Board Meeting
Date and Time
Thursday March 14, 2024 at 6:00 PM
Location
Menlo Park Academy
2149 W. 53rd Street
Cleveland, OH 44102
This month's regular meeting of MPA’s governing board will be held on Thursday, March 14, 2024 at Menlo Park Academy, 2149 W. 53rd Street, Cleveland, OH 44102. Virtual observation will be made available, when possible, at the following link - https://meet.google.com/bqx-niry-mqu. Meeting dates and times are posted in several places in building as well as on our website.
Directors Present
Jillian Dura, Joe Loyd, Shruti Aring, Teri Harrison, Tiffany Randle, Twana Rogers
Directors Absent
None
Guests Present
Allison Lentz, Deborah Zeffren, Jeffrey Sugalski, Jessica Esway, Kelly Fisher, Phyllis Robinson (remote)
I. Opening Items
A.
Record Attendance
B.
Call the Meeting to Order
Teri Harrison called a meeting of the board of directors of Menlo Park Academy Governing Board to order on Thursday Mar 14, 2024 at 6:02 PM.
II. Public Comments-Items on the Agenda
A.
Public Comments-Items on the Agenda
III. Minutes
A.
Approve Minutes from the 01/18/2024 Regular Meeting
Joe Loyd made a motion to approve the minutes from Regular Board Meeting on 01-18-24.
Tiffany Randle seconded the motion.
The board VOTED to approve the motion.
B.
Approve Minutes from the 02/29/2024 Working Session
Tiffany Randle made a motion to approve the minutes from Board Working Session on 02-29-24.
Joe Loyd seconded the motion.
The board VOTED to approve the motion.
C.
Approve Minutes from the 12/14/2023 Regular Meeting
Jillian Dura made a motion to approve the minutes from Regular Board Meeting on 12-14-23.
Tiffany Randle seconded the motion.
The board VOTED to approve the motion.
IV. Sponsor Report
A.
Sponsor Update
Allison Lentz, ESCLEW, presented the March Sponsor Update in-person.
V. Treasurer's Report
A.
Monthly Financial Report - January
Tiffany Randle made a motion to Acknowledge receipt of the January financial report.
Twana Rogers seconded the motion.
The board VOTED to approve the motion.
B.
Monthly Financial Report - February
Tiffany Randle made a motion to Acknowledge receipt of the February financial report.
Jillian Dura seconded the motion.
The board VOTED to approve the motion.
VI. Education Reports
A.
Principal Report
B.
Program Report
C.
2024-25 Teacher Renewals
Twana Rogers made a motion to Approve 2024-25 Teacher Renewals as presented.
Tiffany Randle seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Twana Rogers |
Aye
|
| Joe Loyd |
Abstain
|
| Shruti Aring |
Aye
|
| Teri Harrison |
Aye
|
| Jillian Dura |
Aye
|
| Tiffany Randle |
Aye
|
VII. Operations Report
A.
Operations Report
B.
GIG Grant Update
Ms. Fisher provided an update on the progress of the Green Infrastructure project.
VIII. Resolutions for Consideration: Academic
A.
24/25 International Trip
Tiffany Randle made a motion to Approve international field trip with the date change to occur over spring break.
Joe Loyd seconded the motion.
The board VOTED to approve the motion.
B.
Summer Camp - Mad Science
Tiffany Randle made a motion to Approve Mad Science summer camp program.
Joe Loyd seconded the motion.
-Fee will be adjusted to incorporate facility use
IX. Resolutions for Considerations: Operations
A.
New Hires
None
B.
Monthly Enrollment Verification
Joe Loyd made a motion to Acknowledge receipt of the monthly enrollment verification report.
Tiffany Randle seconded the motion.
The board VOTED to approve the motion.
C.
Asphalt Maintenance
Joe Loyd made a motion to Approve the bid from Sable Asphalt and Concrete in the amount of $11,245.
Tiffany Randle seconded the motion.
The board VOTED to approve the motion.
D.
Board On Track Renewal
Tiffany Randle made a motion to authorize Deborah Zeffren to execute the renewal agreement with BoardOnTrack as presented.
Twana Rogers seconded the motion.
The board VOTED to approve the motion.
E.
Group Rating Program- Worker's Comp
Jillian Dura made a motion to authorize Deborah Zeffren to execute the renewal for the Workers Comp group rate program as presented.
Tiffany Randle seconded the motion.
The board VOTED to approve the motion.
F.
IT contract
Tiffany Randle made a motion to authorize Deborah Zeffren to execute the contract with Spacebound to provide IT services as presented.
Joe Loyd seconded the motion.
Transition to new vendor to take place after current school year.
G.
IT - Device Refresh
Joe Loyd made a motion to authorize Deborah Zeffren to execute the purchase of IT devices with a cost not to exceed $6,000.
Jillian Dura seconded the motion.
Preferred option to update 1st&2nd floor devices to all touch screens. Admin team to check with teachers and students on needs to determine final selections.
H.
School Calendar, FY25
Tiffany Randle made a motion to Approve the SY24-25 academic calendar as presented.
Twana Rogers seconded the motion.
The board VOTED to approve the motion.
I.
IS Consulting Agreement- Revision
Tiffany Randle made a motion to authorize Deborah Zeffren to execute the amended consulting services agreement presented.
Twana Rogers seconded the motion.
The board VOTED to approve the motion.
X. Resolutions for Consideration: Finance
A.
2024-25 MAT Fees
Tiffany Randle made a motion to Approve 2024-2025 MAT fee increase to $700 per student as presented.
Jillian Dura seconded the motion.
The board VOTED to approve the motion.
Joe Loyd made a motion to Amend previous motion to modify previous increase to $37.50 over two years.
Twana Rogers seconded the motion.
The motion did not carry.
| Roll Call | |
|---|---|
| Teri Harrison |
No
|
| Twana Rogers |
Aye
|
| Joe Loyd |
No
|
| Tiffany Randle |
No
|
| Jillian Dura |
Aye
|
| Shruti Aring |
Absent
|
XI. Resolutions for Consideration: Enrollment & Advancement
A.
Testing Stipend
Joe Loyd made a motion to compensate Starr Coulson and Shannon Tagliarina $100 each for their work on admissions testing.
Jillian Dura seconded the motion.
The board VOTED to approve the motion.
XII. New Business
A.
Health & Safety Task force
Teri Harrison made a motion to Nominate Joe Loyd as chair of the Health & Safety Task force.
Twana Rogers seconded the motion.
Joe Loyd declined the nomination
Teri Harrison made a motion to Nominate Jillian Dura as chair of the Health & Safety Task force.
Joe Loyd seconded the motion.
The board VOTED to approve the motion.
XIII. Public Comments - Items not on Agenda
A.
Public Comments
None
XIV. Executive Session
A.
Executive Session
Joe Loyd made a motion to Enter into executive session to discuss the performance of a public employee,.
Jillian Dura seconded the motion.
Allison Lentz and Jessica Wilcox invited to session. In: 8:12PM Out: 8:32PM
| Roll Call | |
|---|---|
| Jillian Dura |
Aye
|
| Tiffany Randle |
Aye
|
| Twana Rogers |
Aye
|
| Shruti Aring |
Absent
|
| Joe Loyd |
Aye
|
| Teri Harrison |
Aye
|
Joe Loyd made a motion to pay a one-time $850 bonus to Renee Dornan and Kaitlyn Old for service going above and beyond expected duties.
Jillian Dura seconded the motion.
The board VOTED to approve the motion.
Joe Loyd made a motion to Enter into executive session to discuss the performance of a public employee.
Jillian Dura seconded the motion.
Allison Lentz and Jessica Wilcox invited into session. In: 8:33PM Out: 9:53PM
| Roll Call | |
|---|---|
| Jillian Dura |
Aye
|
| Shruti Aring |
Absent
|
| Joe Loyd |
Aye
|
| Tiffany Randle |
Aye
|
| Teri Harrison |
Aye
|
| Twana Rogers |
Aye
|
XV. Closing Items
A.
Adjourn Meeting
There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 9:54 PM.
Respectfully Submitted,
Joe Loyd
None