Menlo Park Academy Governing Board
Minutes
Regular Board Meeting
Date and Time
Thursday April 16, 2020 at 6:00 PM
Location
https://meet.google.com/wcj-zmbp-kec
Dial-in: (US) +1 843-580-8838 PIN: 480 268 492#
OUR MISSION: Menlo Park Academy is a public school that nurtures gifted children through an exemplary program and rewarding experiences which develop the whole child.
Directors Present
Dante Giancola (remote), Fraser Hamilton Sr (remote), Richard Hronek (remote), Susan Dornan (remote), Suzanne McFarland (remote), Teri Harrison (remote)
Directors Absent
None
Guests Present
Barbee Thomas (remote), Dave Massa (remote), Jeff Jaroscak (remote), Jeremiah Tangen, Melissa McCarthy (remote), Melissa Picone (remote), Tara Schmitt (remote), Tiffany Randle (remote)
I. Opening Items
A.
Record Attendance and Guests
Meeting held remotely due to Ohio Stay At Home order during Covid 19 pandemic.
B.
Call the Meeting to Order
Teri Harrison called a meeting of the board of directors of Menlo Park Academy Governing Board to order on Thursday Apr 16, 2020 at 6:08 PM.
II. Public Comments
A.
Public Comments
There were no public comments.
III. Board Meeting Minutes Approval
A.
Meeting Minutes-4/2/20
Fraser Hamilton Sr made a motion to approve the minutes from Working Session on 04-02-20.
Richard Hronek seconded the motion.
The board VOTED unanimously to approve the motion.
IV. Sponsor Update
A.
Sponsor Update
Sponsor Update for Governing Authority
Menlo Park Academy
4-16-20
Site visits and other accountability items: Due to the coronavirus school closure, we will not be conducting site visits for the time being. School directors should still submit items according to the information below:
As always, please contact me with any questions or concerns.
Menlo Park Academy
4-16-20
Site visits and other accountability items: Due to the coronavirus school closure, we will not be conducting site visits for the time being. School directors should still submit items according to the information below:
- Director’s Reports-reports should be submitted via Epicenter, as always. Any sections that are not applicable (suspensions, attendance information) blank
- Emergency Drill Logs-either submit the log via Epicenter and write School Closed or just enter N/A in the dialog box under the task
As always, please contact me with any questions or concerns.
V. Treasurer Report
A.
Financial Statements - March 2020
Richard Hronek made a motion to acknowledge` receipt of the March financials.
Dante Giancola seconded the motion.
The board VOTED unanimously to approve the motion.
B.
FY2021 Budget
The projected budget for the 2020-2021 school year was discussed.
VI. School Operations Reports
A.
Head of School Report
Tara Schmitt presented the Director's report for the month of March.
B.
Monthly Enrollment Verification
Fraser Hamilton Sr made a motion to acknowledge receipt of the monthly enrollment verification.
Suzanne McFarland seconded the motion.
The board VOTED unanimously to approve the motion.
C.
Communications and Marketing
Tara Schmitt presented the Communications and Marketing report.
D.
summer landscaping contract
Richard Hronek made a motion to authorize Tara Schmitt to execute the agreement with JJ and Sons Lawncare as presented.
Susan Dornan seconded the motion.
The board VOTED unanimously to approve the motion.
E.
ERate 2020-2021
Barbee Thomas presented the erate report.
Richard Hronek made a motion to authorize Barbee Thomas to execute the agreement with MobileTek as presented.
Susan Dornan seconded the motion.
The board VOTED to approve the motion.
Fraser Hamilton Sr made a motion to authorize Barbee Thomas to sign the Bid Matrix as presented.
Richard Hronek seconded the motion.
The board VOTED unanimously to approve the motion.
F.
Lifetouch agreement
Fraser Hamilton Sr made a motion to authorize Tara Schmitt to execute the agreement with Lifetouch as presented.
Richard Hronek seconded the motion.
The board VOTED unanimously to approve the motion.
VII. Board Elections
A.
Board Member Installation
Board Member Installations are postponed.
B.
Annual Meeting-Board Member Elections
Richard Hronek made a motion to elect Fraser Hamilton to a 3 year term on the board.
Dante Giancola seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Teri Harrison |
Aye
|
| Susan Dornan |
Aye
|
| Richard Hronek |
Aye
|
| Dante Giancola |
Aye
|
| Fraser Hamilton Sr |
Abstain
|
| Suzanne McFarland |
Aye
|
Fraser Hamilton Sr made a motion to to elect Teri Harrison to a 3 year term on the board.
Suzanne McFarland seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Susan Dornan |
Aye
|
| Suzanne McFarland |
Aye
|
| Teri Harrison |
Abstain
|
| Fraser Hamilton Sr |
Aye
|
| Richard Hronek |
Aye
|
| Dante Giancola |
Aye
|
VIII. Facilities
A.
Basement Repairs
Fraser Hamilton discussed repairs needed in the basement.
Richard Hronek made a motion to authorize Fraser Hamilton to execute agreement with Buckeye Plumbing up to $1000.
Susan Dornan seconded the motion.
The board VOTED unanimously to approve the motion.
B.
Misc facilities items
Fraser Hamilton spoke on items needing repairs around the site.
IX. Policy Alignment
A.
Policy Alignment
Richard Hronek spoke on his progress with the policy alignment project.
X. COVID-19 Task Force Update
A.
Remote Learning Plan
Tara Schmitt reviewed updates the remote learning plan.
B.
Staff Plan
Tara Schmitt presented updates to the staff plan.
C.
20-21 Enrollment
Tara Schmitt and Fraser Hamilton discussed the current 20-21 enrollment and a new format for reporting.
D.
Safety Plan
Fraser Hamilton spoke on the Safety Plan.
XI. Executive Session
A.
Executive Session
Suzanne McFarland made a motion to enter into Executive session to discuss the compensation of a public employee. A roll call vote was taken.
Dante Giancola seconded the motion.
Melissa Picone, Tiffany Randle, Jeff Jaroscak, Tara Schmitt, and Dave Massa invited into Executive Session. Executive session entered into at 7:49pm.
The board VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| Fraser Hamilton Sr |
Aye
|
| Dante Giancola |
Aye
|
| Teri Harrison |
Aye
|
| Richard Hronek |
Aye
|
| Susan Dornan |
Aye
|
| Suzanne McFarland |
Aye
|
Executive Session adjourned at 8:35pm.
Suzanne McFarland made a motion to enter into Executive Session to discuss the performance of a public employee.
Fraser Hamilton Sr seconded the motion.
Tiffany Randle, Melissa Picone, Dave Massa and Jeff Jaroscak invited into Executive Session.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Dante Giancola |
Aye
|
| Richard Hronek |
Aye
|
| Fraser Hamilton Sr |
Aye
|
| Suzanne McFarland |
Aye
|
| Susan Dornan |
Aye
|
Executive Session ended at 9:32pm.
XII. Closing Items
A.
Adjourn Meeting
Suzanne McFarland made a motion to adjourn meeting.
Richard Hronek seconded the motion.
The board VOTED to approve the motion.
There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 9:32 PM.
Respectfully Submitted,
Susan Dornan