Menlo Park Academy Governing Board
Minutes
Regular Board Meeting
Date and Time
Thursday October 17, 2019 at 6:00 PM
Location
2149 W. 53rd Street, Cleveland, Ohio
OUR MISSION: Menlo Park Academy is a public school that nurtures gifted children through an exemplary program and rewarding experiences which develop the whole child.
Directors Present
Cindy Wang, Fraser Hamilton Sr, Richard Hronek, Susan Dornan, Suzanne McFarland, Teri Harrison
Directors Absent
Dante Giancola
Directors who arrived after the meeting opened
Susan Dornan
Guests Present
Jeff Jaroscak, Melissa McCarthy
I. Opening Items
A.
Record Attendance and Guests
B.
Call the Meeting to Order
Teri Harrison called a meeting of the board of directors of Menlo Park Academy Governing Board to order on Thursday Oct 17, 2019 at 6:02 PM.
II. Public Comments
A.
Public Comments
There were no public comments.
III. Board Meeting Minutes Approval
A.
Meeting Minutes-10/3/19
Fraser Hamilton Sr made a motion to approve minutes from the Working Session on 10-03-19 Working Session on 10-03-19.
Richard Hronek seconded the motion.
The board VOTED unanimously to approve the motion.
IV. Sponsor Update
A.
Sponsor Update
Four of the board members attended a training through the sponsor. The September site visit was compliant.
Susan Dornan arrived.
V. Treasurer Report
A.
September 2019 financials
Suzanne McFarland made a motion to table receipt of the September financials.
Richard Hronek seconded the motion.
The board VOTED unanimously to approve the motion.
B.
FY20 Budget Update
C.
5 Year Forecast
D.
Donation
Fraser Hamilton Sr made a motion to accept a $5000 donation from the Bernice R Shanklin Charitable Foundation Inc restricted to technology improvements.
Richard Hronek seconded the motion.
The board VOTED unanimously to approve the motion.
VI. School Operations Reports
A.
Head of School Report
Tara Schmitt spoke on enrollment, Faculty PTO/Subs, and the teacher in-service day,
B.
Monthly Enrollment Verification
Fraser Hamilton Sr made a motion to acknowledge receipt of the enrollment verification.
Richard Hronek seconded the motion.
The board VOTED unanimously to approve the motion.
C.
Summer 2019 Policy Updates
Fraser Hamilton Sr made a motion to approve the policies as presented.
Suzanne McFarland seconded the motion.
The motion did not carry.
Fraser Hamilton Sr made a motion to table approval of the policies.
Richard Hronek seconded the motion.
The board VOTED unanimously to approve the motion.
D.
Communications Director Report
Tara Schmitt spoke on the newsletter, NPR advertising, and the Open House this weekend.
E.
Snow removal Contract
Fraser Hamilton Sr made a motion to authorize Tara Schmitt to sign the contract with JJ and Sons Landscaping Co. as presented.
Richard Hronek seconded the motion.
The board VOTED unanimously to approve the motion.
F.
Class Size Policy Update
Fraser Hamilton Sr made a motion to table the class size policy.
Susan Dornan seconded the motion.
The board VOTED unanimously to approve the motion.
G.
Annual Policy Review
Suzanne McFarland made a motion to table the approval of the policies.
Fraser Hamilton Sr seconded the motion.
The board VOTED unanimously to approve the motion.
H.
2018-19 Annual Report
Fraser Hamilton Sr made a motion to table the vote.
Suzanne McFarland seconded the motion.
The motion did not carry.
VII. Board Updates
A.
Board Committee Members
Fraser Hamilton Sr made a motion to elect Suzanne McFarland to the Advancement Committee.
Cindy Wang seconded the motion.
The board VOTED unanimously to approve the motion.
Suzanne McFarland made a motion to elect Tina Pasatta, Tiffany Dux, Brent Johnson, Bridget Thomas, Ron Ziegler, and Inman Joshua to the PEC committee.
Susan Dornan seconded the motion.
The board VOTED unanimously to approve the motion.
B.
Charter Modification
Fraser Hamilton Sr made a motion to table the vote.
Susan Dornan seconded the motion.
The board VOTED unanimously to approve the motion.
VIII. Executive Session
A.
Executive Session
Teri Harrison made a motion to discuss pending litigation at 6:56pm. Tara Schmitt and Jeff Jaroscak were inivited to attend.
Fraser Hamilton Sr seconded the motion.
The board VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| Suzanne McFarland |
Aye
|
| Cindy Wang |
Aye
|
| Dante Giancola |
Absent
|
| Richard Hronek |
Aye
|
| Teri Harrison |
Aye
|
| Fraser Hamilton Sr |
Aye
|
| Susan Dornan |
Aye
|
Teri Harrison made a motion to exit executive session at 7:39pm.
Richard Hronek seconded the motion.
The board VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| Fraser Hamilton Sr |
Aye
|
| Susan Dornan |
Aye
|
| Teri Harrison |
Aye
|
| Richard Hronek |
Aye
|
| Dante Giancola |
Absent
|
| Suzanne McFarland |
Aye
|
| Cindy Wang |
Aye
|
IX. Proposal for Student Trip to Prague
A.
Proposal for Student Trip to Prague
Fraser Hamilton Sr made a motion to Approve proposal as presented with Board preference for this trip to occur the same week as other abroad trip (ie Costa Rica).
Richard Hronek seconded the motion.
The board VOTED unanimously to approve the motion.
X. Closing Items
A.
Adjourn Meeting
Richard Hronek made a motion to adjourn the meeting.
Susan Dornan seconded the motion.
The board VOTED unanimously to approve the motion.
There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 7:55 PM.
Respectfully Submitted,
Susan Dornan