Hogan Preparatory Academy
Minutes
Hogan Preparatory Academy
Date and Time
Monday November 22, 2021 at 5:30 PM
Location
Notice is hereby given that the Hogan Preparatory Academy Board will conduct a Board Meeting at 5:30 PM on Monday, November 22, 2021 at Hogan Preparatory Academy District Office, at 6409 Agnes Avenue. Due to COVID-19 safety protocols, the meeting can be attended remotely by the Zoom link or the conference call telephone number below:
Meeting ID: 896 9508 8335
Passcode: NC3q0e
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Meeting ID: 896 9508 8335
Passcode: 717243
+1 312 626 6799 US (Chicago)
Meeting ID: 896 9508 8335
Passcode: 717243
Directors Present
Albert Ray (remote), Danielle Binion (remote), David Collier (remote), Lynne Beaver (remote), Mary Viveros (remote), Matt Samson (remote), Robin Carlson (remote)
Directors Absent
None
Guests Present
Annelise Thurber (remote), Dana Cutler (remote), Derek Gikin (remote), Jamie Berry (remote), Janice Thomas (remote), Jayson Strickland (remote), Jazmine Salach (remote), Tamara Burns (remote), Tanya Shippy (remote)
I. Opening Items
A.
Call the Meeting to Order
Mary Viveros called a meeting of the board of directors of Hogan Preparatory Academy to order on Monday Nov 22, 2021 at 5:30 PM.
B.
Record Attendance and Guests
C.
Adoption of Agenda
Albert Ray made a motion to Adopt agenda.
Lynne Beaver seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Robin Carlson |
Aye
|
| Matt Samson |
Aye
|
| Mary Viveros |
Aye
|
| Albert Ray |
Aye
|
| David Collier |
Aye
|
| Lynne Beaver |
Aye
|
| Danielle Binion |
Aye
|
D.
Comments from Public
E.
Comments from the Board President
- Thanks to BOD members:
- Albert Ray: Connection to community colleges and engineering pathways
- Danielle Binion: Connection to Harriet Stowe
- Thank you to staff for all the work that is being done.
F.
Comments from the Superintendent
- Dr. Burns documents highlighting needs of staff and responses
- Superintendent Student Advisory Board; one per building; meetings to take place in December
- Enrollment/recruitment season in progress; re-enrollment started
- Data meetings with principals
- Thanks to staff and BOD!
II. Consent Agenda
A.
Approval of October 25, 2021 Minutes
Matt Samson made a motion to approve the minutes from Hogan Preparatory Academy on 10-25-21.
Lynne Beaver seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Albert Ray |
Aye
|
| Danielle Binion |
Aye
|
| Robin Carlson |
Aye
|
| Lynne Beaver |
Aye
|
| Mary Viveros |
Aye
|
| David Collier |
Aye
|
| Matt Samson |
Aye
|
B.
Approval of Closed Session Minutes
Matt Samson made a motion to Approve closed session minutes.
Lynne Beaver seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Albert Ray |
Aye
|
| Matt Samson |
Aye
|
| Lynne Beaver |
Aye
|
| Danielle Binion |
Aye
|
| David Collier |
Aye
|
| Mary Viveros |
Aye
|
| Robin Carlson |
Aye
|
C.
HPA HR Report
Matt Samson made a motion to Approve HR report.
Lynne Beaver seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Robin Carlson |
Aye
|
| Albert Ray |
Aye
|
| Danielle Binion |
Aye
|
| Lynne Beaver |
Aye
|
| Matt Samson |
Aye
|
| Mary Viveros |
Aye
|
| David Collier |
Aye
|
D.
HPA Banking Resolution
Matt Samson made a motion to Approve HPA Banking Resolution.
Lynne Beaver seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Mary Viveros |
Aye
|
| Danielle Binion |
Aye
|
| Albert Ray |
Aye
|
| Robin Carlson |
Aye
|
| Lynne Beaver |
Aye
|
| Matt Samson |
Aye
|
| David Collier |
Aye
|
E.
HPA Credit Card Resolution
Matt Samson made a motion to Approve HPA Credit Card Resolution.
Lynne Beaver seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Danielle Binion |
Aye
|
| Matt Samson |
Aye
|
| Lynne Beaver |
Aye
|
| Robin Carlson |
Aye
|
| Mary Viveros |
Aye
|
| David Collier |
Aye
|
| Albert Ray |
Aye
|
F.
Ratify HPA Calendar Change
Matt Samson made a motion to Ratify HPA Calendar Change.
Lynne Beaver seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Mary Viveros |
Aye
|
| Matt Samson |
Aye
|
| Albert Ray |
Aye
|
| Lynne Beaver |
Aye
|
| Danielle Binion |
Aye
|
| David Collier |
Aye
|
| Robin Carlson |
Aye
|
G.
HPA BOD Policy 4710 Update
Matt Samson made a motion to Approve HPA BOD Policy 4710 Update.
Lynne Beaver seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Matt Samson |
Aye
|
| Lynne Beaver |
Aye
|
| Mary Viveros |
Aye
|
| David Collier |
Aye
|
| Robin Carlson |
Aye
|
| Albert Ray |
Aye
|
| Danielle Binion |
Aye
|
III. Finance Committee
A.
Finance Committee Report
Danielle Binion made a motion to Approve Finance Committee Report.
Matt Samson seconded the motion.
- Slight improvement of net forecasted income
- No concerns with audit
- Projected significant decrease in forecast year end cash
| Roll Call | |
|---|---|
| Mary Viveros |
Aye
|
| David Collier |
Aye
|
| Lynne Beaver |
Aye
|
| Robin Carlson |
Aye
|
| Albert Ray |
Aye
|
| Danielle Binion |
Aye
|
| Matt Samson |
Aye
|
B.
Approve October Expenses
Lynne Beaver made a motion to Approve October Expenses.
David Collier seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Danielle Binion |
Aye
|
| Lynne Beaver |
Aye
|
| David Collier |
Aye
|
| Mary Viveros |
Aye
|
| Albert Ray |
Aye
|
| Matt Samson |
Aye
|
| Robin Carlson |
Aye
|
C.
HPA Audit
Lynne Beaver made a motion to Approve HPA Audit.
Matt Samson seconded the motion.
- Derek Gikin, with Daniel Jones & Assoc, presented information regarding audit. The audit was in compliance:
- 3 parts
- Financial: unmodified opinion
- State requirements: in compliance
- Federal awards: unmodified opinion
- 3 parts
| Roll Call | |
|---|---|
| Lynne Beaver |
Aye
|
| Matt Samson |
Aye
|
| Robin Carlson |
Aye
|
| Albert Ray |
Aye
|
| Danielle Binion |
Aye
|
| David Collier |
Aye
|
| Mary Viveros |
Aye
|
IV. Academic Committee
A.
Academic Committee Report
David Collier made a motion to Approve Academic Committee Report.
Albert Ray seconded the motion.
- SQR identifies there is work to do
- Teachers working hard but struggling
- Identify high priority areas to focus on
- Thanks to Director Ray for observing at middle school
| Roll Call | |
|---|---|
| Matt Samson |
Aye
|
| Robin Carlson |
Aye
|
| Mary Viveros |
Aye
|
| David Collier |
Aye
|
| Albert Ray |
Aye
|
| Danielle Binion |
Aye
|
| Lynne Beaver |
Aye
|
V. Governance and Board Development Committee
A.
Governance & Board Development Committee
Danielle Binion made a motion to Approve Governance and Board Development Committee Report.
Lynne Beaver seconded the motion.
- Teacher resignation protocols
- Robbyn Wahby: BOD trainings
- Superintendent succession plan
| Roll Call | |
|---|---|
| Robin Carlson |
Aye
|
| Mary Viveros |
Aye
|
| Matt Samson |
Aye
|
| Lynne Beaver |
Aye
|
| Albert Ray |
Aye
|
| David Collier |
Aye
|
| Danielle Binion |
Aye
|
B.
HPA Board of Directors Public Comment Procedure
Albert Ray made a motion to Approve HPA BOD Public Comment Procedure.
David Collier seconded the motion.
- Dana Cutler advised BOD does not have to respond to comments at meetings.
| Roll Call | |
|---|---|
| David Collier |
Aye
|
| Lynne Beaver |
Aye
|
| Mary Viveros |
Aye
|
| Matt Samson |
Aye
|
| Danielle Binion |
Aye
|
| Robin Carlson |
Aye
|
| Albert Ray |
Aye
|
C.
White Paper Training
White Paper Training conducted on pages 15 to the end.
VI. New Business
A.
HPA Development Plans
- Dr. Burns will be working with Roxanne Prather to help with donor development and funding.
- Question: Will this be a portion of funding yearly? Answer: It will be on an ongoing basis.
B.
Recruitment & Attendance Plans
Jazmine Salach presented the Recruitment & Attendance Plans to the BOD.
C.
Health Insurance Renewal
Dr. Tanya Shippy advised Humana wants to increase premiums by 35%. The plan expires 12/31/21. Staff is working with Bukaty on this matter.
D.
OSHHA Update
Dr. Tanya Shippy discussed staff needing to provide proof of vaccinations and the OSHHA requirements.
VII. Old Business
A.
HPA Charter Contract Enrollment Amendment
Annelise Thurber provided update on E-learning and enrollment. E-learning policy updated to be more robust. Currently (121) students enrolled in virtual learning. December 10th is the deadline to transfer to in person.
Danielle Binion made a motion to Approve the HPA Charter Contract Enrollment Amendment.
Lynne Beaver seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Lynne Beaver |
Aye
|
| Danielle Binion |
Aye
|
| Robin Carlson |
Aye
|
| David Collier |
Aye
|
| Mary Viveros |
Aye
|
| Matt Samson |
Aye
|
| Albert Ray |
Aye
|
VIII. Calendar
A.
Upcoming Dates
Focus on the next BOD meeting date is December 13th.
IX. Closing Items
A.
Motion to Go into Closed Session
Matt Samson made a motion to Closed session pursuant to RSMo § 610.021. Closed meetings and closed records authorized when, exceptions, sunset dates for certain exceptions (3) Hiring, firing, disciplining or promoting of particular employees by a public governmental body when personal information about the employee is discussed or recorded and (13) Individually identifiable personnel records, performance ratings or records pertaining to employees or applicants for employment.
Robin Carlson seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| David Collier |
Aye
|
| Lynne Beaver |
Aye
|
| Mary Viveros |
Aye
|
| Albert Ray |
Aye
|
| Danielle Binion |
Aye
|
| Matt Samson |
Aye
|
| Robin Carlson |
Aye
|
B.
Motion to Return to General Session
Albert Ray made a motion to Return to General Session with no action to be taken by the Board.
David Collier seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Robin Carlson |
Aye
|
| Lynne Beaver |
Aye
|
| Albert Ray |
Aye
|
| Mary Viveros |
Aye
|
| Danielle Binion |
Aye
|
| Matt Samson |
Aye
|
| David Collier |
Aye
|
C.
HPA BOD Meeting Evaluation/Reflection
- Survey sent to BOD and responses to be discussed at next meeting.
D.
Adjourn Meeting
Matt Samson made a motion to Adjourn the meeting.
Lynne Beaver seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Mary Viveros |
Aye
|
| Danielle Binion |
Aye
|
| David Collier |
Aye
|
| Matt Samson |
Aye
|
| Lynne Beaver |
Aye
|
| Robin Carlson |
Aye
|
| Albert Ray |
Aye
|
There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 8:00 PM.
Respectfully Submitted,
Mary Viveros