Hogan Preparatory Academy
Minutes
Hogan Preparatory Academy
Date and Time
Monday October 25, 2021 at 5:30 PM
Location
Notice is hereby given that the Hogan Preparatory Academy Board will conduct a Board Meeting at 5:30 PM on Monday, October 25, 2021 at Hogan Preparatory Academy District Office, at 6409 Agnes Avenue. Due to COVID-19 safety protocols, the meeting can be attended remotely by the Zoom link or the conference call telephone number below:
Meeting ID: 862 5643 4102
Passcode: d2rE5u
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Passcode: d2rE5u
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Directors Present
Albert Ray, Danielle Binion (remote), David Collier (remote), Lynne Beaver (remote), Mary Viveros (remote), Matt Samson (remote), Robin Carlson (remote)
Directors Absent
None
Directors who arrived after the meeting opened
Albert Ray
Guests Present
Annelise Thurber (remote), Chelsea Dahlstrom (remote), Devan Teran (remote), Edwin Wright (remote), Jamie Berry (remote), Jamie Gorski (remote), Janice Thomas, Jayson Strickland, Julius Jackson (remote), Katelin Burke (remote), Krischawna Robinson (remote), Kristen Calland (remote), Marisol Montero (remote), Martha McGee (remote), Michaela Krause (remote), Michelle Haynes-Winter (remote), Miranda Warner (remote), Mr. Smith (remote), Rebecca Van Rhee (remote), Shelby Andre (remote), Stacy Large (remote), Tamara Burns (remote), Tanya Shippy (remote), Tasha Harris (remote), Teresa Fliger (remote), Tyrone Bridgewater (remote), Wesley Forte (remote), Zoe Nicolet (remote)
I. Opening Items
A.
Call the Meeting to Order
Mary Viveros called a meeting of the board of directors of Hogan Preparatory Academy to order on Monday Oct 25, 2021 at 5:30 PM.
B.
Record Attendance and Guests
Albert Ray arrived.
C.
Adoption of Agenda
Matt Samson made a motion to Amend the agenda to move community comments.
Lynne Beaver seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Lynne Beaver |
Aye
|
| Robin Carlson |
Aye
|
| David Collier |
Aye
|
| Mary Viveros |
Aye
|
| Albert Ray |
Absent
|
| Matt Samson |
Aye
|
| Danielle Binion |
Aye
|
D.
Motion to go into Closed Session
Matt Samson made a motion to Go into Closed session pursuant to RSMo § 610.021. Closed meetings and closed records authorized when, exceptions, sunset dates for certain exceptions (3) Hiring, firing, disciplining or promoting of particular employees by a public governmental body when personal information about the employee is discussed or recorded and (13) Individually identifiable personnel records, performance ratings or records pertaining to employees or applicants for employment.
Lynne Beaver seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Danielle Binion |
Aye
|
| Albert Ray |
Absent
|
| Robin Carlson |
Aye
|
| Lynne Beaver |
Aye
|
| David Collier |
Aye
|
| Mary Viveros |
Aye
|
| Matt Samson |
Aye
|
E.
Comments from Public
F.
Motion to Return to General Session
Matt Samson made a motion to Return to General Session with action to be taken by the Board.
Danielle Binion seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Mary Viveros |
Aye
|
| Albert Ray |
Absent
|
| Lynne Beaver |
Aye
|
| Robin Carlson |
Aye
|
| Matt Samson |
Aye
|
| David Collier |
Aye
|
| Danielle Binion |
Aye
|
G.
Licensing
Lynne Beaver made a motion to Develop a process and establish criteria for license revocation to be reviewed on a case by case basis.
Robin Carlson seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| David Collier |
Aye
|
| Matt Samson |
Aye
|
| Mary Viveros |
Aye
|
| Danielle Binion |
Aye
|
| Robin Carlson |
Aye
|
| Lynne Beaver |
Aye
|
| Albert Ray |
Absent
|
H.
Comments from the Board President
- Support for schools
- Take care of each other
I.
Comments from the Superintendent
- Recognize this is National Principals Month
- Kelsey Jinkens has returned to the middle school
- Alumni event on October 22nd with over 400 alumni in attendance
- Construction of high school underway
- School store open
II. Consent Agenda
A.
Approval of September 27, 2021 Minutes
Matt Samson made a motion to approve the minutes from Hogan Preparatory Academy on 09-27-21.
Lynne Beaver seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Danielle Binion |
Aye
|
| Albert Ray |
Absent
|
| Lynne Beaver |
Aye
|
| Robin Carlson |
Aye
|
| Matt Samson |
Aye
|
| Mary Viveros |
Aye
|
| David Collier |
Aye
|
B.
Approval of Closed Session Minutes
C.
HPA Policies Update
Matt Samson made a motion to Approve HPA policies.
Lynne Beaver seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Matt Samson |
Aye
|
| Lynne Beaver |
Aye
|
| Danielle Binion |
Aye
|
| Robin Carlson |
Aye
|
| Mary Viveros |
Aye
|
| Albert Ray |
Absent
|
| David Collier |
Aye
|
III. Human Resources
A.
Staff Attendance Report
- Challenging times
- Staff resigning- (11) teachers resigned which is 14% of work force in the classroom
B.
HPA HR Report
Robin Carlson made a motion to Approve HR report.
Lynne Beaver seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| David Collier |
Aye
|
| Robin Carlson |
Aye
|
| Mary Viveros |
Aye
|
| Matt Samson |
Aye
|
| Albert Ray |
Absent
|
| Lynne Beaver |
Aye
|
| Danielle Binion |
Aye
|
IV. Finance Committee
A.
Finance Committee Report
- Enrollment impacts dollars
- Effect of this year's enrollment will be next year
B.
Approve September Expenses
Lynne Beaver made a motion to Approve September expenses.
Danielle Binion seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| David Collier |
Aye
|
| Matt Samson |
Aye
|
| Mary Viveros |
Aye
|
| Robin Carlson |
Aye
|
| Lynne Beaver |
Aye
|
| Albert Ray |
Absent
|
| Danielle Binion |
Aye
|
V. Academic Committee
A.
Academic Committee Report
- Improvement in scores
Lynne Beaver made a motion to Approve Academic report.
Matt Samson seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Lynne Beaver |
Aye
|
| David Collier |
Aye
|
| Matt Samson |
Aye
|
| Albert Ray |
Absent
|
| Danielle Binion |
Aye
|
| Mary Viveros |
Aye
|
| Robin Carlson |
Aye
|
B.
Virtual School
VI. Governance and Board Development Committee
A.
Governance & Board Development Committee
- Establish committee goals for 2022-23
- Develop Training calendar & communication plan
- Draft day registration completed
- Dr. Viveros led White Paper training
Matt Samson made a motion to Approve Governance Committee report.
Danielle Binion seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| David Collier |
Aye
|
| Robin Carlson |
Aye
|
| Mary Viveros |
Aye
|
| Albert Ray |
Aye
|
| Matt Samson |
Aye
|
| Lynne Beaver |
Aye
|
| Danielle Binion |
Aye
|
VII. New Business
A.
COVID PTO Special Leave
Danielle Binion made a motion to Approve COVID special leave.
Robin Carlson seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Danielle Binion |
Aye
|
| Lynne Beaver |
Aye
|
| Albert Ray |
Aye
|
| Robin Carlson |
Aye
|
| David Collier |
Aye
|
| Matt Samson |
Aye
|
| Mary Viveros |
Aye
|
VIII. Closing Items
A.
Motion to Go into Closed Session
Matt Samson made a motion to Closed session pursuant to RSMo § 610.021. Closed meetings and closed records authorized when, exceptions, sunset dates for certain exceptions (3) Hiring, firing, disciplining or promoting of particular employees by a public governmental body when personal information about the employee is discussed or recorded and (13) Individually identifiable personnel records, performance ratings or records pertaining to employees or applicants for employment.
Danielle Binion seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Danielle Binion |
Aye
|
| Albert Ray |
Aye
|
| David Collier |
Aye
|
| Matt Samson |
Aye
|
| Lynne Beaver |
Aye
|
| Robin Carlson |
Aye
|
| Mary Viveros |
Aye
|
B.
Motion to Return to General Session
Matt Samson made a motion to Return to General Session with action to be taken by the Board.
Danielle Binion seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Lynne Beaver |
Aye
|
| Robin Carlson |
Aye
|
| Matt Samson |
Aye
|
| Danielle Binion |
Aye
|
| Albert Ray |
Aye
|
| Mary Viveros |
Aye
|
| David Collier |
Aye
|
C.
HPA BOD Meeting Evaluation/Reflection
D.
Adjourn Meeting
Matt Samson made a motion to Adjourn the meeting.
David Collier seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| David Collier |
Aye
|
| Matt Samson |
Aye
|
| Albert Ray |
Aye
|
| Lynne Beaver |
Aye
|
| Danielle Binion |
Aye
|
| Robin Carlson |
Aye
|
| Mary Viveros |
Aye
|
There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 8:30 PM.
Respectfully Submitted,
Mary Viveros