Hogan Preparatory Academy
Minutes
Hogan Preparatory Academy
Date and Time
Monday July 26, 2021 at 5:30 PM
Location
Notice is hereby given that the Hogan Preparatory Academy Board will conduct a Board Meeting at 5:30 PM on Monday, July 26, 2021 at Hogan Preparatory Academy District Office, at 6409 Agnes Avenue. Due to COVID-19 safety protocols, the meeting can be attended remotely by the Zoom link or the conference call telephone number below:
Virtual:
ttps://us02web.zoom.us/j/82806521764?pwd=cFlzRmRXWlU3SytXNmpsaEhjV2FhZz09
Meeting ID: 828 0652 1764
Passcode: W7aFwf
One tap mobile
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+13017158592,,82806521764#,,,,*038583# US (Washington DC)
Dial by your location:
+1 312 626 6799 US (Chicago)
Meeting ID: 828 0652 1764
Passcode: 038583
Virtual:
ttps://us02web.zoom.us/j/82806521764?pwd=cFlzRmRXWlU3SytXNmpsaEhjV2FhZz09
Meeting ID: 828 0652 1764
Passcode: W7aFwf
One tap mobile
+19292056099,,82806521764#,,,,*038583# US (New York)
+13017158592,,82806521764#,,,,*038583# US (Washington DC)
Dial by your location:
+1 312 626 6799 US (Chicago)
Meeting ID: 828 0652 1764
Passcode: 038583
Directors Present
Albert Ray (remote), Danielle Binion (remote), David Collier (remote), Lynne Beaver (remote), Mary Viveros (remote), Matt Samson, Robin Carlson (remote)
Directors Absent
None
Guests Present
Dana Cutler (remote), Jami Williams (remote), Jamie Berry (remote), Janice Thomas, Jayson Strickland, Jazmine Salach (remote), Paul Greenwood (remote), Robyn Wahbby (remote), Tamara Burns (remote), Tanya Shippy (remote)
I. Opening Items
A.
Call the Meeting to Order
Mary Viveros called a meeting of the board of directors of Hogan Preparatory Academy to order on Monday Jul 26, 2021 at 5:30 PM.
B.
Record Attendance and Guests
C.
Adoption of Agenda
Albert Ray made a motion to Adopt the agenda.
Matt Samson seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Mary Viveros |
Aye
|
| Robin Carlson |
Aye
|
| Matt Samson |
Aye
|
| Lynne Beaver |
Aye
|
| David Collier |
Aye
|
| Albert Ray |
Aye
|
| Danielle Binion |
Aye
|
D.
Comments from Public
E.
Comments from the Board President
- Introduction of Danielle Binoin as new BOD and welcome
F.
Comments from the Superintendent
- Introduction of Jazmine Salach, Director of Special Education
- Izette Torres was an star in the relocation of the central office.
- Feedback in communications is resulting in improved weekly communications to staff and administrators; links will be in the BOD updates.
- 2020-21 audit process beginning; BOD will receive forms from Daniel Jones, auditor.
II. HPA Board Dashboard
A.
HPA BOD July Dashboard
- July dashboard: Metrics approved and adopted by BOD based on the renewal application.
- Question: Will document be on a monthly basis? A: It will be at board meetings and in BOD weekly updates. Dr. Viveros advised it would be reviewed and help up. Question: Rolling in board goals & opportunity to add additional spots, A: Committee reports still on agenda; BOD has discretion to adjust the dashboard.
III. Consent Agenda
A.
Approval of June 28, 2021 Minutes
Matt Samson made a motion to approve the minutes from Hogan Preparatory Academy on 06-28-21.
Albert Ray seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Mary Viveros |
Aye
|
| Lynne Beaver |
Aye
|
| Robin Carlson |
Aye
|
| Matt Samson |
Aye
|
| Albert Ray |
Aye
|
| Danielle Binion |
Aye
|
| David Collier |
Aye
|
B.
Approval of Closed Session Minutes
Matt Samson made a motion to Approve closed session minutes.
Albert Ray seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Albert Ray |
Aye
|
| Robin Carlson |
Aye
|
| Matt Samson |
Aye
|
| Mary Viveros |
Aye
|
| David Collier |
Aye
|
| Lynne Beaver |
Aye
|
| Danielle Binion |
Aye
|
C.
HPA HR Report
Matt Samson made a motion to Approve HR report.
Albert Ray seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Lynne Beaver |
Aye
|
| Matt Samson |
Aye
|
| Albert Ray |
Aye
|
| David Collier |
Aye
|
| Danielle Binion |
Aye
|
| Robin Carlson |
Aye
|
| Mary Viveros |
Aye
|
D.
Evolve Contract
Matt Samson made a motion to Approve Evolve Contract.
Albert Ray seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Albert Ray |
Aye
|
| David Collier |
Aye
|
| Robin Carlson |
Aye
|
| Matt Samson |
Aye
|
| Lynne Beaver |
Aye
|
| Mary Viveros |
Aye
|
| Danielle Binion |
Aye
|
E.
TICO Productions Marketing Proposal
Matt Samson made a motion to Approve TICO Productions Marketing Proposal.
Albert Ray seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| David Collier |
Aye
|
| Robin Carlson |
Aye
|
| Albert Ray |
Aye
|
| Matt Samson |
Aye
|
| Lynne Beaver |
Aye
|
| Danielle Binion |
Aye
|
| Mary Viveros |
Aye
|
F.
Operation Breakthrough Pre-K MOU
Matt Samson made a motion to Approve Operation Breakthrough Pre-K MOU.
Albert Ray seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Danielle Binion |
Aye
|
| Robin Carlson |
Aye
|
| Mary Viveros |
Aye
|
| Albert Ray |
Aye
|
| Lynne Beaver |
Aye
|
| David Collier |
Aye
|
| Matt Samson |
Aye
|
G.
HPA Staff Communications Policy
Matt Samson made a motion to Approve HPA Staff Communications Policy.
Albert Ray seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Lynne Beaver |
Aye
|
| Danielle Binion |
Aye
|
| Robin Carlson |
Aye
|
| David Collier |
Aye
|
| Albert Ray |
Aye
|
| Mary Viveros |
Aye
|
| Matt Samson |
Aye
|
H.
Resolution for Credit Card Authorization
Matt Samson made a motion to Approve the Resolution for Credit Card Authorization.
Albert Ray seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Robin Carlson |
Aye
|
| Mary Viveros |
Aye
|
| David Collier |
Aye
|
| Matt Samson |
Aye
|
| Albert Ray |
Aye
|
| Danielle Binion |
Aye
|
| Lynne Beaver |
Aye
|
I.
Resolution for FY21-22 Banking Signature Card
Matt Samson made a motion to Approve the Resolution for FY 21-22 Banking Signature Card.
Albert Ray seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Robin Carlson |
Aye
|
| Albert Ray |
Aye
|
| Danielle Binion |
Aye
|
| Mary Viveros |
Aye
|
| Lynne Beaver |
Aye
|
| David Collier |
Aye
|
| Matt Samson |
Aye
|
IV. Finance Committee
A.
Finance Committee Report
- $311K above May forecast
- Savings in expenses
- Elementary school acquired
- Dates:
- 8/15: Annual Secretary of Board report
- 8/23: ESSER III app due
- 9/3: Materials due to auditor
- 9/13: Audit
- 9/30: Final expenditure reports due
B.
Approve June Expenses
Matt Samson made a motion to Approve June expenses.
Albert Ray seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Mary Viveros |
Aye
|
| Matt Samson |
Aye
|
| Danielle Binion |
Aye
|
| Robin Carlson |
Aye
|
| Lynne Beaver |
Aye
|
| Albert Ray |
Aye
|
| David Collier |
Aye
|
V. Academics
A.
Academic Committee Report
- Data: below basic with percentage increase
- Performance: Numbers up
- SGP: 23% of student's gain a years growth
- Cascade of Accountability
VI. Governance and Board Development
A.
Governance & Board Development Committee
- July 9th: onboarding of Danielle Binion---8 hours of online training and meeting with Kent Peterson
- Current BOD members for (4) hours training; 2 hours in retreat and 2 hours in monthly meetings
- BOT self evaluation due August 6th
- BOT to complete Supt evaluation
- Q: Fundraising-someone to come in to provide training A: Discuss later
VII. New Business
A.
HPA Feasibility Study
Albert Ray made a motion to Approve the Feasibility Study.
Robin Carlson seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| David Collier |
Aye
|
| Lynne Beaver |
Aye
|
| Matt Samson |
Aye
|
| Robin Carlson |
Aye
|
| Albert Ray |
Aye
|
| Mary Viveros |
Aye
|
| Danielle Binion |
Aye
|
B.
KLS II-Hogan Loan
Lynne Beaver made a motion to Approve KLS II Hogan Loan.
Albert Ray seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Danielle Binion |
Aye
|
| Mary Viveros |
Aye
|
| Robin Carlson |
Aye
|
| Albert Ray |
Aye
|
| Lynne Beaver |
Aye
|
| David Collier |
Aye
|
| Matt Samson |
Aye
|
VIII. Closing Items
A.
Motion to go into Closed Session
Lynne Beaver made a motion to made a motion to Go into Closed session pursuant to RSMo ยง 610.021. Closed meetings and closed records authorized when, exceptions, sunset dates for certain exceptions (3) Hiring, firing, disciplining or promoting of particular employees by a public governmental body when personal information about the employee is discussed or recorded and (13) Individually identifiable personnel records, performance ratings or records pertaining to employees or applicants for employment...
Robin Carlson seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Danielle Binion |
Aye
|
| David Collier |
Aye
|
| Mary Viveros |
Aye
|
| Lynne Beaver |
Aye
|
| Albert Ray |
Aye
|
| Matt Samson |
Aye
|
| Robin Carlson |
Aye
|
B.
Motion to go into Closed Session/Return to General Session
Lynne Beaver made a motion to go into Closed Session/Return to General Session with no action to be taken by the Board.
Robin Carlson seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| David Collier |
Aye
|
| Robin Carlson |
Aye
|
| Matt Samson |
Aye
|
| Mary Viveros |
Aye
|
| Lynne Beaver |
Aye
|
| Albert Ray |
Aye
|
| Danielle Binion |
Aye
|
C.
Adjourn Meeting
Lynne Beaver made a motion to Adjourn the meeting.
Robin Carlson seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Danielle Binion |
Aye
|
| Albert Ray |
Aye
|
| Matt Samson |
Aye
|
| David Collier |
Aye
|
| Lynne Beaver |
Aye
|
| Mary Viveros |
Aye
|
| Robin Carlson |
Aye
|
There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 7:57 PM.
Respectfully Submitted,
Mary Viveros