Hogan Preparatory Academy
Minutes
Hogan Preparatory Academy
Date and Time
Monday June 28, 2021 at 5:30 PM
Location
Notice is hereby given that the Hogan Preparatory Academy Board will conduct a Board Meeting at 5:30 PM on Monday, June 28, 2021 at Hogan Preparatory Academy District Office, at 5809 Michigan Avenue. Due to COVID-19 safety protocols, the meeting can be attended remotely by the Zoom link or the conference call telephone number below:
Virtual:
https://us02web.zoom.us/j/86540305096?pwd=YU1LVnpyQWFwYW9XSzZVU2RlaTJlQT09
Meeting ID: 865 4030 5096
Passcode: Zva9Dh
One tap mobile:
+16699006833,,86540305096#,,,,*489724# US (San Jose) +12532158782,,86540305096#,,,,*489724# US (Tacoma)
Dial by your location:
+1 312 626 6799 US (Chicago)
Meeting ID: 865 4030 5096
Passcode: 489724
Virtual:
https://us02web.zoom.us/j/86540305096?pwd=YU1LVnpyQWFwYW9XSzZVU2RlaTJlQT09
Meeting ID: 865 4030 5096
Passcode: Zva9Dh
One tap mobile:
+16699006833,,86540305096#,,,,*489724# US (San Jose) +12532158782,,86540305096#,,,,*489724# US (Tacoma)
Dial by your location:
+1 312 626 6799 US (Chicago)
Meeting ID: 865 4030 5096
Passcode: 489724
Directors Present
Albert Ray (remote), Mary Viveros (remote), Matt Samson, Robin Carlson (remote)
Directors Absent
David Collier, Lynne Beaver
Guests Present
Avanti McDowell (remote), Dana Cutler (remote), Jamie Berry (remote), Janice Thomas, Jayson Strickland, Kelsey Jinkens (remote), Tamara Burns (remote), Tanya Shippy (remote)
I. Opening Items
A.
Call the Meeting to Order
Mary Viveros called a meeting of the board of directors of Hogan Preparatory Academy to order on Monday Jun 28, 2021 at 5:31 PM.
B.
Record Attendance and Guests
C.
Adoption of Agenda
Albert Ray made a motion to Adopt the agenda.
Matt Samson seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Mary Viveros |
Aye
|
| Lynne Beaver |
Absent
|
| Matt Samson |
Aye
|
| Robin Carlson |
Aye
|
| David Collier |
Absent
|
| Albert Ray |
Aye
|
D.
Comments from Public
E.
Comments from the Board President
- Attended Leadership Retreat
- The Monitoring Dashboard is serious and sobering. BOD Committees will each have their own responsibilities on the dashboard.
- Governance committee will process the superintendent's evaluation.
F.
Comments from the Superintendent
- Leadership team spent (3) days in a retreat: reflecting over work the past couple of years and noted accomplishments
- Studied goals to gain clear understanding
- Translates to focus, clarity and success for students
- Introduction of Avanti McDowell, HPA Elementary School Principal and Kelsey Jinkens, HPA Middle School Principal.
II. Consent Agenda
A.
Approval of May 24, 2021 Minutes
Matt Samson made a motion to approve the minutes from Hogan Preparatory Academy on 05-24-21.
Robin Carlson seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Lynne Beaver |
Absent
|
| Albert Ray |
Aye
|
| Robin Carlson |
Aye
|
| Mary Viveros |
Aye
|
| Matt Samson |
Aye
|
| David Collier |
Absent
|
B.
Approval of Closed Session Minutes
Matt Samson made a motion to Approve closed session minutes.
Robin Carlson seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Mary Viveros |
Aye
|
| Albert Ray |
Aye
|
| Lynne Beaver |
Absent
|
| Matt Samson |
Aye
|
| Robin Carlson |
Aye
|
| David Collier |
Absent
|
C.
HPA HR Report
Matt Samson made a motion to Approve HR report.
Robin Carlson seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Albert Ray |
Aye
|
| Robin Carlson |
Aye
|
| Matt Samson |
Aye
|
| David Collier |
Absent
|
| Mary Viveros |
Aye
|
| Lynne Beaver |
Absent
|
D.
HPA Employee Handbook Revision
Matt Samson made a motion to Approve HPA Employee Handbook Revision.
Robin Carlson seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Mary Viveros |
Aye
|
| Matt Samson |
Aye
|
| Robin Carlson |
Aye
|
| Albert Ray |
Aye
|
| Lynne Beaver |
Absent
|
| David Collier |
Absent
|
Matt Samson made a motion to Approve HPA Employee Handbook Revision.
Robin Carlson seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Albert Ray |
Aye
|
| Lynne Beaver |
Absent
|
| Mary Viveros |
Aye
|
| Matt Samson |
Aye
|
| Robin Carlson |
Aye
|
| David Collier |
Absent
|
E.
EdOps Financial Management Support Services Contract
Matt Samson made a motion to Approve EdOps Financial Management Support Services Contract.
Robin Carlson seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Matt Samson |
Aye
|
| Albert Ray |
Aye
|
| Lynne Beaver |
Absent
|
| Robin Carlson |
Aye
|
| Mary Viveros |
Aye
|
| David Collier |
Absent
|
Matt Samson made a motion to Approve EdOps Financial Management Support Services Contract.
Robin Carlson seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| David Collier |
Absent
|
| Robin Carlson |
Aye
|
| Mary Viveros |
Aye
|
| Lynne Beaver |
Absent
|
| Albert Ray |
Aye
|
| Matt Samson |
Aye
|
F.
EdOps Data Compliance & Academic Performance Management Contract
Matt Samson made a motion to Approve EdOps Data Compliance & Academic Performance Management Contract.
Robin Carlson seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Matt Samson |
Aye
|
| Lynne Beaver |
Absent
|
| Mary Viveros |
Aye
|
| David Collier |
Absent
|
| Albert Ray |
Aye
|
| Robin Carlson |
Aye
|
Matt Samson made a motion to Approve EdOps Data Compliance & Academic Performance Management Contract.
Robin Carlson seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Matt Samson |
Aye
|
| Lynne Beaver |
Absent
|
| Robin Carlson |
Aye
|
| Mary Viveros |
Aye
|
| Albert Ray |
Aye
|
| David Collier |
Absent
|
G.
K12ITC Contract
Matt Samson made a motion to Approve the K12ITC Contract.
Robin Carlson seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Matt Samson |
Aye
|
| Albert Ray |
Aye
|
| Lynne Beaver |
Absent
|
| Mary Viveros |
Aye
|
| David Collier |
Absent
|
| Robin Carlson |
Aye
|
H.
Safe Return to School and Continuity Plan
Matt Samson made a motion to Approve the Safe Return to School and Continuity Plan.
Robin Carlson seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Albert Ray |
Aye
|
| Matt Samson |
Aye
|
| Robin Carlson |
Aye
|
| David Collier |
Absent
|
| Lynne Beaver |
Absent
|
| Mary Viveros |
Aye
|
III. Finance Committee
A.
Finance Committee Report
- $3 million surplus
- $5.7 million cash reserve
- 170 days of casy
- $3 million surplus
- $5.7 million cash reserve
- 170 days of cash
B.
Approve May Expenses
Robin Carlson made a motion to Approve May Expenses.
Albert Ray seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Albert Ray |
Aye
|
| Mary Viveros |
Aye
|
| Robin Carlson |
Aye
|
| David Collier |
Absent
|
| Lynne Beaver |
Absent
|
| Matt Samson |
Aye
|
Robin Carlson made a motion to Approve May Expenses.
Albert Ray seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Mary Viveros |
Aye
|
| David Collier |
Absent
|
| Lynne Beaver |
Absent
|
| Robin Carlson |
Aye
|
| Albert Ray |
Aye
|
| Matt Samson |
Aye
|
Robin Carlson made a motion to Approve May Expenses.
Albert Ray seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Robin Carlson |
Aye
|
| Lynne Beaver |
Absent
|
| Albert Ray |
Aye
|
| Matt Samson |
Aye
|
| David Collier |
Absent
|
| Mary Viveros |
Aye
|
C.
2021-22 HPA Budget
Robin Carlson made a motion to Approve the draft HPA 2021-22 budget.
Albert Ray seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Albert Ray |
Aye
|
| Lynne Beaver |
Absent
|
| Matt Samson |
Aye
|
| Robin Carlson |
Aye
|
| David Collier |
Absent
|
| Mary Viveros |
Aye
|
IV. Academics
A.
Academic Committee Report
Mary Viveros made a motion to Approve Academic Committee Report.
Matt Samson seconded the motion.
- Discussed EOY STAR data
- Vital part of sponsor's requirements which will be monitored.
| Roll Call | |
|---|---|
| Lynne Beaver |
Absent
|
| David Collier |
Absent
|
| Robin Carlson |
Aye
|
| Matt Samson |
Aye
|
| Mary Viveros |
Aye
|
| Albert Ray |
Aye
|
V. Governance and Board Development
A.
Governance & Board Development Committee
Robin Carlson made a motion to Accept Governance Committee report and election of Danielle Binion to the Board of Directors.
Albert Ray seconded the motion.
- Met with Kent Peterson: new member training will be available online beginning June 30th; assist with Superintendent's evaluation in 2021-22; utilize Peterson as a resource for training.
- Board training: during meetings; retreat
- Committees expressed desire to do training in their area of expertise.
- Matt will send email to discuss training after reviewing monitoring plan to make sure training aligns with the plan.
- BOD has met goals established by the Commission.
- Dana Cutler will facilitate discussion about Superintendent's evaluation.
- Recommendation for Danielle Binion to be elected to the HPA BOD.
| Roll Call | |
|---|---|
| Lynne Beaver |
Absent
|
| Matt Samson |
Aye
|
| David Collier |
Absent
|
| Robin Carlson |
Aye
|
| Albert Ray |
Aye
|
| Mary Viveros |
Aye
|
VI. New Business
A.
SchoolSmart KC Purchase of HPA Elementary School
Matt Samson made a motion to Approve the SchoolSmart KC Purchase of HPA Elementary School with stipulation that Dr. Strickland, Superintendent could sign in lieu of Dr. Mary Viveros, BOD President as outlined on Article VI., Section 1 of the HPA BOD bylaws.
Robin Carlson seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Robin Carlson |
Aye
|
| David Collier |
Absent
|
| Lynne Beaver |
Absent
|
| Albert Ray |
Aye
|
| Mary Viveros |
Aye
|
| Matt Samson |
Aye
|
B.
HPA Elementary School Lease
Matt Samson made a motion to Approve the lease of HPA Elementary School with stipulation that Dr. Strickland, Superintendent could sign in lieu of Dr. Mary Viveros, BOD President as outlined on Article VI., Section 1 of the HPA BOD bylaws.
Robin Carlson seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Mary Viveros |
Aye
|
| Matt Samson |
Aye
|
| Lynne Beaver |
Absent
|
| Robin Carlson |
Aye
|
| David Collier |
Absent
|
| Albert Ray |
Aye
|
VII. Old Business
A.
HPA Performance Dashboard
Robin Carlson made a motion to Approve the HPA Performance Dashboard pending the addition of the Freshmen and Senior on track numbers.
Albert Ray seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| David Collier |
Absent
|
| Matt Samson |
Aye
|
| Mary Viveros |
Aye
|
| Albert Ray |
Aye
|
| Lynne Beaver |
Absent
|
| Robin Carlson |
Absent
|
VIII. Calendar
A.
Upcoming Dates
- Summer school ends July 1st
- District will be closed for July 4th holiday on July 5th.
IX. Closing Items
A.
Motion to go into Closed Session
Matt Samson made a motion to Go into Closed session pursuant to RSMo § 610.021. Closed meetings and closed records authorized when, exceptions, sunset dates for certain exceptions (3) Hiring, firing, disciplining or promoting of
particular employees by a public governmental body when personal information about the employee is discussed or recorded and (13) Individually identifiable personnel records, performance ratings or records pertaining to employees or applicants for employment...
Robin Carlson seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Matt Samson |
Aye
|
| Albert Ray |
Aye
|
| Mary Viveros |
Aye
|
| David Collier |
Absent
|
| Lynne Beaver |
Absent
|
| Robin Carlson |
Aye
|
B.
Motion to go into Closed Session/Return to General Session
Robin Carlson made a motion to to Adjourn the Closed Session with no action to be taken by the Board.
Albert Ray seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Robin Carlson |
Aye
|
| Lynne Beaver |
Absent
|
| Matt Samson |
Aye
|
| Albert Ray |
Aye
|
| David Collier |
Absent
|
| Mary Viveros |
Aye
|
C.
Adjourn Meeting
Robin Carlson made a motion to Adjourn the meeting.
Matt Samson seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Mary Viveros |
Aye
|
| David Collier |
Absent
|
| Lynne Beaver |
Absent
|
| Albert Ray |
Aye
|
| Matt Samson |
Aye
|
| Robin Carlson |
Aye
|
There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 6:45 PM.
Respectfully Submitted,
Mary Viveros