Hogan Preparatory Academy
Minutes
Hogan Preparatory Academy
Date and Time
Monday May 24, 2021 at 5:30 PM
Location
Notice is hereby given that the Hogan Preparatory Academy Board will conduct a Board Meeting at 5:30 PM on Monday, May 24, 2021 at Hogan Preparatory Academy District Office, at 5809 Michigan Avenue. Due to the Coronavirus and the concern for health and safety of of the attendees, the May 24, 2021 Board of Directors meeting will be virtual. The meeting can be attended remotely by the Zoom link or the conference call telephone number below:
Virtual:
https://us02web.zoom.us/j/82096951042?pwd=QXNMWkFScDIwUGF0OW9sOWF1Z2ZRUT09
Meeting ID: 820 9695 1042
Passcode: KsAk58
One tap mobile
+19292056099,,82096951042#,,,,*618631# US (New York)
+13017158592,,82096951042#,,,,*618631# US (Washington DC)
or by calling
1 312 626 6799 US (Chicago)
Meeting ID: 820 9695 1042
Passcode: 618631
Virtual:
https://us02web.zoom.us/j/82096951042?pwd=QXNMWkFScDIwUGF0OW9sOWF1Z2ZRUT09
Meeting ID: 820 9695 1042
Passcode: KsAk58
One tap mobile
+19292056099,,82096951042#,,,,*618631# US (New York)
+13017158592,,82096951042#,,,,*618631# US (Washington DC)
or by calling
1 312 626 6799 US (Chicago)
Meeting ID: 820 9695 1042
Passcode: 618631
Directors Present
Albert Ray (remote), David Collier (remote), Lynne Beaver (remote), Mary Viveros (remote), Matt Samson, Robin Carlson (remote)
Directors Absent
None
Guests Present
Dana Cutler (remote), Janice Thomas, Jayson Strickland, Paul Greenwood (remote), Tamara Burns (remote), Tanya Shippy (remote)
I. Opening Items
A.
Call the Meeting to Order
Matt Samson called a meeting of the board of directors of Hogan Preparatory Academy to order on Monday May 24, 2021 at 5:30 PM.
B.
Record Attendance and Guests
C.
Adoption of Agenda
D.
Comments from Public
E.
Comments from the Board President
F.
Comments from the Superintendent
- KSHB41 program on our homeless program with a highlight on Mr. Arthur Seabury; HPA is #1 in the percentage of homeless students
- Dayonne Richardson, 3rd grade teacher, recognized by the MO Black Caucus as an Outstanding Teacher of the Year
- Kindergarten Roundup held on 5/18; very well attended
- Senior brunch/prom on 5/20; students enjoyed the event
- 5/25 HPA Class of 2021 graduation; BOD to let Dr. Strickland know if they will attend
- UCM is no longer sponsoring charter schools
- District office will be moving to the first floor of HPA MS by end of July, 2021
II. Consent Agenda
A.
Approval of April 26, 2021 Minutes
Albert Ray made a motion to approve the minutes from Hogan Preparatory Academy on 04-26-21.
Lynne Beaver seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Matt Samson |
Aye
|
| David Collier |
Aye
|
| Mary Viveros |
Aye
|
| Lynne Beaver |
Aye
|
| Robin Carlson |
Aye
|
| Albert Ray |
Aye
|
B.
Approval of Closed Session Minutes
Albert Ray made a motion to Approve April 24th Closed Session minutes.
Lynne Beaver seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Albert Ray |
Aye
|
| Lynne Beaver |
Aye
|
| David Collier |
Aye
|
| Robin Carlson |
Aye
|
| Matt Samson |
Aye
|
| Mary Viveros |
Aye
|
C.
HPA HR Report
Albert Ray made a motion to Approve HR report.
Lynne Beaver seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| David Collier |
Aye
|
| Albert Ray |
Aye
|
| Lynne Beaver |
Aye
|
| Robin Carlson |
Aye
|
| Mary Viveros |
Aye
|
| Matt Samson |
Aye
|
D.
KCPS MOU Food Service
Albert Ray made a motion to Approve KCPS MOU Food Service.
Lynne Beaver seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Lynne Beaver |
Aye
|
| Matt Samson |
Aye
|
| Mary Viveros |
Aye
|
| Robin Carlson |
Aye
|
| Albert Ray |
Aye
|
| David Collier |
Aye
|
E.
HPA BOD Policies Changes
Albert Ray made a motion to Approve HPA BOD Policies Changes.
Lynne Beaver seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Robin Carlson |
Aye
|
| Lynne Beaver |
Aye
|
| Matt Samson |
Aye
|
| Albert Ray |
Aye
|
| Mary Viveros |
Aye
|
| David Collier |
Aye
|
III. Finance Committee & Board Finance Training
A.
Finance Committee Report
Paul Greenwood provide the financial update:
- Operating with a surplus of $3M
- FY22 budget in process and will be submitted for approval at the June BOD meeting
- Equity contribution will be made to the high school project
B.
Approve April Expenses
Mary Viveros made a motion to Approve April expenses.
Albert Ray seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Matt Samson |
Aye
|
| David Collier |
Aye
|
| Lynne Beaver |
Aye
|
| Mary Viveros |
Aye
|
| Albert Ray |
Aye
|
| Robin Carlson |
Aye
|
IV. Academics
A.
Academic Committee Report
Robin Carlson made a motion to Approve Academic Committee Report.
Mary Viveros seconded the motion.
- Benchmarks set for the 2022 school year and must be met
- Students struggling and work will be hard but will see growth
- Dr. Nevels will work with staff on Cascade of Accountability-based on adult performance
- MAP: DESE deadline is June 15th. Participation rate of 85% has been met by HPA; first obstacle overcome
| Roll Call | |
|---|---|
| Lynne Beaver |
Aye
|
| Mary Viveros |
Aye
|
| Matt Samson |
Aye
|
| Robin Carlson |
Aye
|
| Albert Ray |
Aye
|
| David Collier |
Aye
|
V. New Business
A.
HPA Employee Handbook PTO Revision
Albert Ray made a motion to Approve HPA Employee Handbook PTO Revision.
Robin Carlson seconded the motion.
- Decrease in use of PTO
- Change from bonus to reimbursement
| Roll Call | |
|---|---|
| Matt Samson |
Aye
|
| Robin Carlson |
Aye
|
| Albert Ray |
Aye
|
| Mary Viveros |
Aye
|
| Lynne Beaver |
Aye
|
| David Collier |
Aye
|
B.
Integrity Consulting Contract
Mary Viveros made a motion to Approve the contract with Integrity Consulting.
Lynne Beaver seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Lynne Beaver |
Aye
|
| Robin Carlson |
Aye
|
| Albert Ray |
Aye
|
| Mary Viveros |
Aye
|
| David Collier |
Aye
|
| Matt Samson |
Aye
|
C.
Summer School
Albert Ray made a motion to Approve Summer School plan and budget.
Robin Carlson seconded the motion.
- Use of Summer Journey by K-8 core academics in AM and project based learning in the PM
- HS students will do credit recovery
- Budget $46,600; $ will come from WADA based on certain amount DESE will pay per student
| Roll Call | |
|---|---|
| Matt Samson |
Aye
|
| Albert Ray |
Aye
|
| Lynne Beaver |
Aye
|
| David Collier |
Aye
|
| Mary Viveros |
Aye
|
| Robin Carlson |
Aye
|
D.
Summer School Professional Development
Mary Viveros made a motion to Approve Summer School Professional Development.
Lynne Beaver seconded the motion.
- Begin to build teacher capacity
- Use teachers to teach/train other teachers
- First week of August
- Budget $12,500
| Roll Call | |
|---|---|
| Lynne Beaver |
Aye
|
| Mary Viveros |
Aye
|
| David Collier |
Aye
|
| Matt Samson |
Aye
|
| Albert Ray |
Aye
|
| Robin Carlson |
Aye
|
E.
Monitoring Plan
Dr. Strickland discussed the Monitoring Plan highlights
- Draft for approval at June BOD meeting
VI. Governance and Board Development
A.
Governance & Board Development Committee
Robin Carlson made a motion to Approve Governance Committee Report.
Mary Viveros seconded the motion.
- May 14th, 2 new directors were screened; will set up meeting with Dr. Strickland; Matt Samson and new president with recommendation at 6/28 BOD meeting
- Next meeting on 6/11
- BOD training to start 7/1
- Election of officers: Recognition given to outgoing president Matt Samson; all other officers will remain the same; nomination for Dr. Viveros to be President by Matt Samson and seconded by Robin Carlson. Roll call vote taken and Viveros unanimously elected as president.
| Roll Call | |
|---|---|
| Mary Viveros |
Aye
|
| Albert Ray |
Aye
|
| David Collier |
Aye
|
| Matt Samson |
Aye
|
| Lynne Beaver |
Aye
|
| Robin Carlson |
Aye
|
VII. Calendar
A.
Upcoming Dates
Dr, Strickland emphasized graduation on May 25th.
VIII. Closing Items
A.
Motion to go into Closed Session
Mary Viveros made a motion to made a motion to Go into Closed session pursuant to RSMo § 610.021. Closed meetings and closed records authorized when, exceptions, sunset dates for certain exceptions (1) Legal actions, causes of action or litigation involving a public governmental body and any confidential or privileged communications between a public governmental body or its representatives and its attorneys.....(3) Hiring, firing, disciplining or promoting of particular employees by a public governmental body when personal information about the employee is discussed or recorded...(9) Preparation, including any discussions or work product, on behalf of a public governmental body or its representatives for negotiations with employee groups...(13) Individually identifiable personnel records, performance ratings or records pertaining to employees or applicants for employment...
Robin Carlson seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Mary Viveros |
Aye
|
| Albert Ray |
Aye
|
| Matt Samson |
Aye
|
| David Collier |
Aye
|
| Lynne Beaver |
Aye
|
| Robin Carlson |
Aye
|
B.
Motion to go into Closed Session/Return to General Session
Albert Ray made a motion to made a motion to Adjourn the Closed Session with no action to be taken by the Board.
Matt Samson seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| David Collier |
Aye
|
| Mary Viveros |
Aye
|
| Robin Carlson |
Aye
|
| Lynne Beaver |
Aye
|
| Matt Samson |
Aye
|
| Albert Ray |
Aye
|
C.
Adjourn Meeting
Albert Ray made a motion to Adjourn the meeting.
Mary Viveros seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| David Collier |
Aye
|
| Matt Samson |
Aye
|
| Robin Carlson |
Aye
|
| Albert Ray |
Aye
|
| Mary Viveros |
Aye
|
| Lynne Beaver |
Aye
|
There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 7:18 PM.
Respectfully Submitted,
Matt Samson