Hogan Preparatory Academy
Minutes
Hogan Preparatory Academy
Date and Time
Monday December 14, 2020 at 5:30 PM
Location
Notice is hereby given that the Hogan Preparatory Academy Board will conduct a Board Meeting at 5:30 PM on Monday, December 14, 2020 at Hogan Preparatory Academy District Office, at 5809 Michigan Avenue. Due to the Coronavirus and the concern for health and safety of of the attendees, the December 14, 2020 Board of Directors meeting will be virtual. The meeting can be attended remotely by the Zoom link or the conference call telephone number below:
Meeting ID: 860 6601 0445
Passcode: 9X9cdA
One tap mobile
+19292056099,,86066010445#,,,,,,0#,,200873# US (New York)
+13017158592,,86066010445#,,,,,,0#,,200873# US (Washington D.C)
Passcode: 9X9cdA
One tap mobile
+19292056099,,86066010445#,,,,,,0#,,200873# US (New York)
+13017158592,,86066010445#,,,,,,0#,,200873# US (Washington D.C)
Posted:
Notice is hereby given that the Hogan Preparatory Academy Board will conduct a Board Meeting at 5:30 PM on Monday, December 14, 2020 at Hogan Preparatory Academy District Office, at 5809 Michigan Avenue.
Due to the Coronavirus pandemic and the concern for health and safety of attendees, the December 14, 2020 Board of Directors meeting will be virtual. The meeting can be attended remotely by the Zoom link or the conference call telephone number below:
Virtual:
Zoom Meeting
https://us02web.zoom.us/j/8836080337
Meeting ID: 860 6601 0445
Passcode: 9X9cdA
One tap mobile
+19292056099,,86066010445#,,,,,,0#,,200873# US (New York)
+13017158592,,86066010445#,,,,,,0#,,200873# US (Washington D.C)
The tentative agenda of this meeting includes:
Notice is hereby given that the Hogan Preparatory Academy Board will conduct a Board Meeting at 5:30 PM on Monday, December 14, 2020 at Hogan Preparatory Academy District Office, at 5809 Michigan Avenue.
Due to the Coronavirus pandemic and the concern for health and safety of attendees, the December 14, 2020 Board of Directors meeting will be virtual. The meeting can be attended remotely by the Zoom link or the conference call telephone number below:
Virtual:
Zoom Meeting
https://us02web.zoom.us/j/8836080337
Meeting ID: 860 6601 0445
Passcode: 9X9cdA
One tap mobile
+19292056099,,86066010445#,,,,,,0#,,200873# US (New York)
+13017158592,,86066010445#,,,,,,0#,,200873# US (Washington D.C)
The tentative agenda of this meeting includes:
Directors Present
Albert Ray (remote), David Collier (remote), Lynne Beaver (remote), Mary Viveros (remote), Matt Samson, Robin Carlson (remote)
Directors Absent
None
Directors who arrived after the meeting opened
Lynne Beaver
Guests Present
Christy Moreno (remote), Janice Thomas, dtcutler@tippinlawfirm.com (remote), jberry@hoganprep.net (remote), jstrickland@hoganprep.net, tburns@hoganprep.net (remote), tshippy@hoganprep.net
I. Opening Items
A.
Call the Meeting to Order
Matt Samson called a meeting of the board of directors of Hogan Preparatory Academy to order on Monday Dec 14, 2020 at 5:34 PM.
B.
Record Attendance and Guests
Lynne Beaver arrived.
C.
Adoption of Agenda
Albert Ray made a motion to Adopt the agenda with the amendment to add to the agenda an item to change Operation Breakthrough's start date.
David Collier seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| David Collier |
Aye
|
| Matt Samson |
Aye
|
| Albert Ray |
Aye
|
| Lynne Beaver |
Absent
|
| Robin Carlson |
Aye
|
| Mary Viveros |
Aye
|
D.
Comments from Public
E.
Comments from the Superintendent
- Thanks to HPA team for work on the renewal
- Explained he has been meeting with community partners
F.
Comments from the Board President
Samson expressed thanks and Happy Holidays to HPA Board and staff and acknowledged Dr. Burns for him being able to attend the second grade planning meeting.
II. Consent Agenda
A.
Approval of Minutes November 16,2020
Mary Viveros made a motion to approve the minutes from Hogan Preparatory Academy on 11-16-20.
Albert Ray seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Lynne Beaver |
Absent
|
| David Collier |
Aye
|
| Robin Carlson |
Aye
|
| Albert Ray |
Aye
|
| Mary Viveros |
Aye
|
| Matt Samson |
Aye
|
B.
HPA BOD Policies
Mary Viveros made a motion to Approve the HPA BOD Policies.
Albert Ray seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Lynne Beaver |
Absent
|
| David Collier |
Aye
|
| Robin Carlson |
Aye
|
| Matt Samson |
Aye
|
| Albert Ray |
Aye
|
| Mary Viveros |
Aye
|
C.
December HR Report
Mary Viveros made a motion to Approve the HR report.
Albert Ray seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Robin Carlson |
Aye
|
| Lynne Beaver |
Absent
|
| Matt Samson |
Aye
|
| David Collier |
Aye
|
| Albert Ray |
Aye
|
| Mary Viveros |
Aye
|
III. New Business
A.
HPA Middle School Roof Replacement
Mary Viveros made a motion to Approve the roof replacement contract.
Robin Carlson seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Matt Samson |
Aye
|
| David Collier |
Aye
|
| Mary Viveros |
Aye
|
| Albert Ray |
Aye
|
| Robin Carlson |
Aye
|
| Lynne Beaver |
Absent
|
IV. Hogan Preparatory Academy Board of Director Committees
A.
HPA BOD Committees Goals
Dr. Strickland discussed committees had set goals.
V. Renewal
A.
Renewal Committee Report
- Committee has had several meetings
- Review of renewal application
B.
HPA Charter Renewal
- Discussed renewal hearing and application with Board
VI. Academics
A.
Academic Committee Report
- Data dashboard to be shared monthly
- Revision of goals
VII. Finance
A.
Finance Committee Report
- Received audit and reviewed; submitted for vote
- Financial goals
B.
HPA 2019-2020 Audit
Mary Viveros made a motion to Approve the HPA 2019-2020 audit.
Albert Ray seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Matt Samson |
Aye
|
| Mary Viveros |
Aye
|
| Albert Ray |
Aye
|
| David Collier |
Aye
|
| Robin Carlson |
Aye
|
| Lynne Beaver |
Aye
|
C.
October and November Financials
- October and November financials are stable.
D.
Approve October and November Expenses
Mary Viveros made a motion to Approve October and November Expenses.
Albert Ray seconded the motion.
Jamie Berry explained going forward there would be an outstanding payables report to review and approve as part of the monthly expenses.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| David Collier |
Aye
|
| Lynne Beaver |
Aye
|
| Matt Samson |
Aye
|
| Robin Carlson |
Aye
|
| Mary Viveros |
Aye
|
| Albert Ray |
Aye
|
VIII. Governance and Board Development
A.
Governance & Board Development Committee
- Board retreat to be scheduled for the beginning of 2021; discussion around dates and doing it on a Saturday; Dr. Strickland will work with Dr. Cindy Lane on a date. Lane will be the retreat facilitator.
- Evaluation for the superintendent is not due until June 30, 2021.
- Goals are identified and working on action steps for the goals.
B.
Title IX Training
Robin Carlson presented training on Title IX to the Board.
IX. Old Business
A.
Operation Breakthrough
Mary Viveros made a motion to modify a previous resolution that approved a start date of August 10, 2020 for Operation Breakthrough to a new start date of September 7, 2020.
Albert Ray seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Mary Viveros |
Aye
|
| Robin Carlson |
Aye
|
| Lynne Beaver |
Aye
|
| David Collier |
Aye
|
| Albert Ray |
Aye
|
| Matt Samson |
Aye
|
X. Closing Items
A.
Motion to go into Closed Session
Mary Viveros made a motion to Go into closed session pursuant to RSMo ยง 610.021. Closed meetings and closed records authorized when, exceptions, sunset dates for certain exceptions (13) Individually identifiable personnel records, performance ratings or records pertaining to employees or applicants for employment.
Robin Carlson seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Robin Carlson |
Aye
|
| David Collier |
Aye
|
| Albert Ray |
Aye
|
| Lynne Beaver |
Aye
|
| Matt Samson |
Aye
|
| Mary Viveros |
Aye
|
B.
Motion to Adjourn Closed Session/Return to meeting
Mary Viveros made a motion to Adjourn Closed Session and return to meeting.
David Collier seconded the motion.
There was not any action taken by the Board in closed session.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Robin Carlson |
Aye
|
| Albert Ray |
Aye
|
| Matt Samson |
Aye
|
| Mary Viveros |
Aye
|
| David Collier |
Aye
|
| Lynne Beaver |
Aye
|
C.
Adjourn Meeting
David Collier made a motion to Adjourn the meeting.
Mary Viveros seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Matt Samson |
Aye
|
| David Collier |
Aye
|
| Albert Ray |
Aye
|
| Lynne Beaver |
Aye
|
| Robin Carlson |
Aye
|
| Mary Viveros |
Aye
|
There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 7:27 PM.
Respectfully Submitted,
Matt Samson