Hogan Preparatory Academy
Minutes
Hogan Preparatory Academy
Date and Time
Monday June 22, 2020 at 5:30 PM
Posted:
Notice is hereby given that the Hogan Preparatory Academy Board will conduct a Board Meeting at 5:30 PM on Monday, June 22, 2020 at Hogan Preparatory Academy District Office, at 5809 Michigan Avenue.
Due to the Coronavirus pandemic and the concern for health and safety of attendees, the June 22, 2020 Board of Directors meeting will be virtual. The meeting can be attended remotely by the Zoom link or the conference call telephone number below:
Virtual:
https://us02web.zoom.us/j/84133782583?pwd=Ukgxc0UrUTdPa1hTZ3p5SjI4dDFXUT09
Meeting ID: 841 3378 2583
Password: 5SU7kG
Conference call telephone number:
+1 312 626 6799 US (Chicago)
Meeting ID: 841 3378 2583
Password: 229330
The tentative agenda of this meeting includes:
Notice is hereby given that the Hogan Preparatory Academy Board will conduct a Board Meeting at 5:30 PM on Monday, June 22, 2020 at Hogan Preparatory Academy District Office, at 5809 Michigan Avenue.
Due to the Coronavirus pandemic and the concern for health and safety of attendees, the June 22, 2020 Board of Directors meeting will be virtual. The meeting can be attended remotely by the Zoom link or the conference call telephone number below:
Virtual:
https://us02web.zoom.us/j/84133782583?pwd=Ukgxc0UrUTdPa1hTZ3p5SjI4dDFXUT09
Meeting ID: 841 3378 2583
Password: 5SU7kG
Conference call telephone number:
+1 312 626 6799 US (Chicago)
Meeting ID: 841 3378 2583
Password: 229330
The tentative agenda of this meeting includes:
Directors Present
Albert Ray (remote), David Collier (remote), Lynne Beaver (remote), Mary Viveros (remote), Matt Samson, Robin Carlson (remote)
Directors Absent
None
Guests Present
Dana Cutler (remote), Jamie Berry (remote), Janice Thomas, Jayson Strickland, Tanya Shippy (remote), lynne beachner
I. Opening Items
A.
Call the Meeting to Order
Matt Samson called a meeting of the board of directors of Hogan Preparatory Academy to order on Monday Jun 22, 2020 at 5:30 PM.
B.
Record Attendance and Guests
C.
Adoption of Agenda
Albert Ray made a motion to Adopt agenda.
Mary Viveros seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Lynne Beaver |
Aye
|
| Matt Samson |
Aye
|
| Albert Ray |
Aye
|
| Mary Viveros |
Aye
|
| Robin Carlson |
Aye
|
| David Collier |
Aye
|
D.
Comments from Public
E.
Comments from the Superintendent
- June 13th graduation
- Survey to families regarding instructional design; data shows over 80% prefer a hybrid model
- In process of designing and ready for board approval in July
- Re-entry plan for staff
- June 4th capital project meeting
- Best wishes to Lynne Beachner; she is retiring from UCM.
F.
Comments from the Board President
- June 13th graduation; very nice and parents appreciated the personal touch.
II. Consent Agenda
A.
Approval of Minutes May 18,2020
Albert Ray made a motion to approve the minutes from Hogan Preparatory Academy on 05-18-20.
Mary Viveros seconded the motion.
Discussion of board voting and how it gets recorded when a members submits a proxy vote due to Board on Track limitations.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Mary Viveros |
Aye
|
| Lynne Beaver |
Aye
|
| Robin Carlson |
Aye
|
| Matt Samson |
Aye
|
| Albert Ray |
Aye
|
| David Collier |
Aye
|
B.
HPA June HR Report
Albert Ray made a motion to Approve June HR report.
Mary Viveros seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Albert Ray |
Aye
|
| Mary Viveros |
Aye
|
| Robin Carlson |
Aye
|
| Matt Samson |
Aye
|
| David Collier |
Aye
|
| Lynne Beaver |
Aye
|
C.
Nutritional Services Contract
Albert Ray made a motion to Approve Nutritional Services Contract.
Mary Viveros seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Lynne Beaver |
Aye
|
| David Collier |
Aye
|
| Robin Carlson |
Aye
|
| Albert Ray |
Aye
|
| Matt Samson |
Aye
|
| Mary Viveros |
Aye
|
D.
Operation Breakthrough
Albert Ray made a motion to Approve the Operation Breakthrough MOU.
Mary Viveros seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Robin Carlson |
Aye
|
| Albert Ray |
Aye
|
| David Collier |
Aye
|
| Lynne Beaver |
Aye
|
| Matt Samson |
Aye
|
| Mary Viveros |
Aye
|
III. Old Business
A.
2020-2021 Strategic Plan
Robin Carlson made a motion to Approve the 2020-2021 Strategic Plan.
Mary Viveros seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Matt Samson |
Aye
|
| Lynne Beaver |
Aye
|
| Mary Viveros |
Aye
|
| David Collier |
Aye
|
| Robin Carlson |
Aye
|
| Albert Ray |
Aye
|
IV. Finance
A.
Update of May 2020 Financials
B.
Approval of Check Register
Mary Viveros made a motion to Approve Check Register.
David Collier seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| David Collier |
Aye
|
| Matt Samson |
Aye
|
| Lynne Beaver |
Aye
|
| Albert Ray |
Aye
|
| Robin Carlson |
Aye
|
| Mary Viveros |
Aye
|
C.
2020-2021 Budget
Albert Ray made a motion to Approve the 2020-2021 Budget.
Robin Carlson seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Mary Viveros |
Aye
|
| Albert Ray |
Aye
|
| Lynne Beaver |
Aye
|
| Matt Samson |
Aye
|
| David Collier |
Aye
|
| Robin Carlson |
Aye
|
V. New Business
A.
Kelly Services Contract
David Collier made a motion to Approve the Kelly Services contract.
Mary Viveros seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Albert Ray |
Aye
|
| Mary Viveros |
Aye
|
| Robin Carlson |
Aye
|
| Matt Samson |
Aye
|
| David Collier |
Aye
|
| Lynne Beaver |
Aye
|
B.
HPA Staff Handbook
Robin Carlson made a motion to Approve the HPA Staff Handbook.
Mary Viveros seconded the motion.
- Changes in PTO payout
- Changes in snow days for (12) month employees
| Roll Call | |
|---|---|
| Lynne Beaver |
Aye
|
| David Collier |
Aye
|
| Robin Carlson |
Aye
|
| Albert Ray |
Aye
|
| Mary Viveros |
Aye
|
| Matt Samson |
Aye
|
C.
Whistle Blower Policy
David Collier made a motion to Approve the Whistle Blower policy.
Robin Carlson seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Matt Samson |
Aye
|
| David Collier |
Aye
|
| Mary Viveros |
Aye
|
| Lynne Beaver |
Aye
|
| Robin Carlson |
Aye
|
| Albert Ray |
Aye
|
D.
Design Ranch
Albert Ray made a motion to Approve the Design Ranch contract.
Mary Viveros seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Mary Viveros |
Aye
|
| Robin Carlson |
Aye
|
| Lynne Beaver |
Aye
|
| Matt Samson |
Aye
|
| David Collier |
Aye
|
| Albert Ray |
Aye
|
E.
Finalsite Contract
Mary Viveros made a motion to Approve the Finalsite contract.
Albert Ray seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Matt Samson |
Aye
|
| Robin Carlson |
Aye
|
| Mary Viveros |
Aye
|
| Albert Ray |
Aye
|
| David Collier |
Aye
|
| Lynne Beaver |
Aye
|
F.
HPA By-laws revision
Mary Viveros made a motion to Approve the HPA By-laws revision.
Albert Ray seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Matt Samson |
Aye
|
| Lynne Beaver |
Aye
|
| Robin Carlson |
Aye
|
| David Collier |
Aye
|
| Albert Ray |
Aye
|
| Mary Viveros |
Aye
|
VI. Closing Items
A.
Motion to go into Closed Session
Albert Ray made a motion to Go into closed session.
Mary Viveros seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Matt Samson |
Aye
|
| Robin Carlson |
Aye
|
| David Collier |
Aye
|
| Albert Ray |
Aye
|
| Mary Viveros |
Aye
|
| Lynne Beaver |
Aye
|
B.
Motion to Adjourn to Open Session
Mary Viveros made a motion to Return to open session.
Albert Ray seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Lynne Beaver |
Aye
|
| Robin Carlson |
Aye
|
| Albert Ray |
Aye
|
| Matt Samson |
Aye
|
| Mary Viveros |
Aye
|
| David Collier |
Aye
|
C.
Transfer Sponsorship
David Collier made a motion to To transfer its sponsorship from UCM to the MCPCS and authorizes the Board’s officers and the school administrators to execute whatever documents are needed to effectuate the transfer.
Albert Ray seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Robin Carlson |
Aye
|
| David Collier |
Aye
|
| Mary Viveros |
Aye
|
| Albert Ray |
Aye
|
| Lynne Beaver |
Aye
|
| Matt Samson |
Aye
|
D.
Adjourn Meeting
There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 7:39 PM.
Respectfully Submitted,
Matt Samson