Hogan Preparatory Academy
Minutes
Hogan Preparatory Academy
Date and Time
Monday April 27, 2020 at 5:30 PM
Location
Posted:
Notice is hereby given that the Hogan Preparatory Academy Board will conduct a Board Meeting at 5:30 PM on Monday, April 27, 2020 at Hogan Preparatory Academy District Office, at 5809 Michigan Avenue.
Due to the Coronavirus pandemic and the concern for health and safety of attendees, the April 27, 2020 Board of Directors meeting will be virtual. The meeting can be attended via conference call or video conference.
You can access the meeting by:
Virtual:
Join Zoom Meeting
https://zoom.us/j/98669546209?pwd=dDdHS3k4Qld6ZDNHeC9Yb0NucW5ndz09
Meeting ID: 986 6954 6209
Password: bfr1pV
One tap mobile
+16699006833,,98669546209#,,#,556193# US (San Jose)
+13462487799,,98669546209#,,#,556193# US (Houston)
The tentative agenda of this meeting includes:
Notice is hereby given that the Hogan Preparatory Academy Board will conduct a Board Meeting at 5:30 PM on Monday, April 27, 2020 at Hogan Preparatory Academy District Office, at 5809 Michigan Avenue.
Due to the Coronavirus pandemic and the concern for health and safety of attendees, the April 27, 2020 Board of Directors meeting will be virtual. The meeting can be attended via conference call or video conference.
You can access the meeting by:
Virtual:
Join Zoom Meeting
https://zoom.us/j/98669546209?pwd=dDdHS3k4Qld6ZDNHeC9Yb0NucW5ndz09
Meeting ID: 986 6954 6209
Password: bfr1pV
One tap mobile
+16699006833,,98669546209#,,#,556193# US (San Jose)
+13462487799,,98669546209#,,#,556193# US (Houston)
The tentative agenda of this meeting includes:
Directors Present
Albert Ray (remote), David Collier (remote), Lynne Beaver (remote), Mary Viveros (remote), Matt Samson (remote), Robin Carlson (remote)
Directors Absent
None
Guests Present
Dana Cutler (remote), Jamie Berry (remote), Janice Thomas (remote), Jayson Strickland (remote), Tamara Burns (remote), Tanya Shippy (remote), Vici Hughes (remote)
I. Opening Items
A.
Call the Meeting to Order
Matt Samson called a meeting of the board of directors of Hogan Preparatory Academy to order on Monday Apr 27, 2020 at 5:30 PM.
B.
Record Attendance and Guests
C.
Adoption of Agenda
Albert Ray made a motion to Adopt agenda.
Mary Viveros seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Mary Viveros |
Aye
|
| Albert Ray |
Aye
|
| David Collier |
Aye
|
| Robin Carlson |
Aye
|
| Matt Samson |
Aye
|
| Lynne Beaver |
Aye
|
D.
Motion to go into Closed Session
Mary Viveros made a motion to Go into closed session.
Albert Ray seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Matt Samson |
Aye
|
| Albert Ray |
Aye
|
| Lynne Beaver |
Aye
|
| David Collier |
Aye
|
| Robin Carlson |
Aye
|
| Mary Viveros |
Aye
|
E.
Comments from Public
F.
Comments from the Superintendent
Superintendent will email April Superintendent report. Eddie Wright and the high school team working on senior celebration plans.
G.
Comments from the Board President
Doug Thaman is providing President Samson information about online training for Board of Directors.
II. Consent Agenda
A.
Approval of Minutes March 23,2020
Mary Viveros made a motion to approve the minutes from March 23, meeting Hogan Preparatory Academy on 03-23-20.
David Collier seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Lynne Beaver |
Aye
|
| Matt Samson |
Aye
|
| David Collier |
Aye
|
| Albert Ray |
Aye
|
| Mary Viveros |
Aye
|
| Robin Carlson |
Aye
|
B.
2020-21 Rehires
Mary Viveros made a motion to Approve rehires.
David Collier seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Matt Samson |
Aye
|
| David Collier |
Aye
|
| Mary Viveros |
Aye
|
| Albert Ray |
Aye
|
| Lynne Beaver |
Aye
|
| Robin Carlson |
Aye
|
C.
HPA April HR Report
Mary Viveros made a motion to Approve HR report.
David Collier seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Mary Viveros |
Aye
|
| Lynne Beaver |
Aye
|
| David Collier |
Aye
|
| Albert Ray |
Aye
|
| Matt Samson |
Aye
|
| Robin Carlson |
Aye
|
D.
Waste Management Contracts
Mary Viveros made a motion to Approve waste management contracts.
David Collier seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Albert Ray |
Aye
|
| Matt Samson |
Aye
|
| Lynne Beaver |
Aye
|
| Robin Carlson |
Aye
|
| Mary Viveros |
Aye
|
| David Collier |
Aye
|
E.
HPA Board Policy Personnel Services
F.
MC Realty Contract
Mary Viveros made a motion to Approve MC Realty Contract.
David Collier seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Matt Samson |
Aye
|
| Albert Ray |
Aye
|
| Lynne Beaver |
Aye
|
| Robin Carlson |
Aye
|
| David Collier |
Aye
|
| Mary Viveros |
Aye
|
G.
Copier Contract
Mary Viveros made a motion to Approve copier contract.
David Collier seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Matt Samson |
Aye
|
| David Collier |
Aye
|
| Mary Viveros |
Aye
|
| Lynne Beaver |
Aye
|
| Robin Carlson |
Aye
|
| Albert Ray |
Aye
|
H.
Conflict of Interest Policy Revision for HPA BOard
Mary Viveros made a motion to Approve Conflict of Interest Policy revision.
David Collier seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Lynne Beaver |
Aye
|
| Robin Carlson |
Aye
|
| David Collier |
Aye
|
| Mary Viveros |
Aye
|
| Matt Samson |
Aye
|
| Albert Ray |
Aye
|
III. Finance
A.
Update of March 2020 Financials
Paul Greenwood explained the finances and the outlook for the end of the school year and went over the FY21 Budget draft overview.
B.
Approval of Check Register
Mary Viveros made a motion to Approve check register.
Albert Ray seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Albert Ray |
Aye
|
| David Collier |
Aye
|
| Mary Viveros |
Aye
|
| Matt Samson |
Aye
|
| Robin Carlson |
Aye
|
| Lynne Beaver |
Aye
|
C.
HPA CARES Act
David Collier made a motion to Approve the HPA CARES Act loan.
Mary Viveros seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Albert Ray |
Aye
|
| David Collier |
Aye
|
| Robin Carlson |
Aye
|
| Lynne Beaver |
Aye
|
| Mary Viveros |
Aye
|
| Matt Samson |
Aye
|
D.
BOK account
Albert Ray made a motion to Approve the opening of an account at BOK.
Mary Viveros seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Matt Samson |
Aye
|
| Lynne Beaver |
Aye
|
| David Collier |
Aye
|
| Robin Carlson |
Aye
|
| Albert Ray |
Aye
|
| Mary Viveros |
Aye
|
IV. New Business
A.
Board Policies and Procedures review
Section 3: Student Services needs to be reviewed by the Board and voted on at the May 18th meeting.
B.
Paid Time Off (PTO)
Dr. Shippy explained the PTO situation and various options. Recommendations will be made to the Finance committee and voted on by the Board at later date.
C.
Revision of Graduation Requirements for 2020 class only
Mary Viveros made a motion to Approve graduation requirements revision for the 2020 class only.
Robin Carlson seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| David Collier |
Aye
|
| Lynne Beaver |
Aye
|
| Albert Ray |
Aye
|
| Robin Carlson |
Aye
|
| Mary Viveros |
Aye
|
| Matt Samson |
Aye
|
D.
Approval of 2020-2021 Calendar
Robin Carlson made a motion to Approve the 2020-2021 calendar.
David Collier seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Lynne Beaver |
Aye
|
| Mary Viveros |
Aye
|
| Matt Samson |
Aye
|
| David Collier |
Aye
|
| Robin Carlson |
Aye
|
| Albert Ray |
Aye
|
V. Calendar
A.
Upcoming Dates
Addition of Finance Committee meeting on May 21, 2020.
VI. Closing Items
A.
Adjourn Meeting
Albert Ray made a motion to Adjourn Meeting.
Mary Viveros seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| David Collier |
Aye
|
| Matt Samson |
Aye
|
| Robin Carlson |
Aye
|
| Mary Viveros |
Aye
|
| Lynne Beaver |
Aye
|
| Albert Ray |
Aye
|
There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 7:15 PM.
Respectfully Submitted,
Matt Samson