Packet ready

California Pacific Charter Schools

Regular Meeting of the Board of Directors

Published on August 9, 2024 at 6:03 PM PDT

Date and Time

Tuesday August 13, 2024 at 5:00 PM PDT

Location

Holiday Inn Diamond Bar

Room: Gateway 1 & 3

21725 E Gateway Center Dr.

Diamond Bar, CA 91765

 

Teleconference Locations

1850 Peary Way, Livermore, CA 94550

 

Join by telephone or via Zoom conferencing link below:

Dial by your location

    (213) 338 8477 (Los Angeles)

    (669) 900 6833 (San Jose)

Meeting ID: 976-1296-6177

 

https://cal-pacs-org.zoom.us/j/97612966177

MISSION STATEMENT

CalPac’s mission is to support and encourage all students to relentlessly pursue their life goals by providing an accessible and inclusive personalized learning community.

 

THE ORDER OF BUSINESS MAY BE CHANGED WITHOUT NOTICE

Notice is hereby given that the order of consideration of matters on this agenda may be changed without prior notice.
 

REASONABLE LIMITATIONS MAY BE PLACED ON PUBLIC TESTIMONY

The Governing Board’s presiding officer reserves the right to impose reasonable time limits on public testimony to ensure that the agenda is completed.

 

  REASONABLE ACCOMMODATION WILL BE PROVIDED FOR ANY INDIVIDUAL WITH A DISABILITY

Pursuant to the Rehabilitation Act of 1973 and the Americans with Disabilities Act of 1990, any individual with a disability who requires reasonable accommodation to attend or participate in this meeting of the Governing Board may request assistance by contacting California Pacific Charter Schools at 949-688-7798.

Agenda

Section Number Topic Number Details Purpose Presenter Time
I. Opening Items 5:00 PM
  A. Call the Meeting to Order Board President 2 m
  B. Record Attendance Board President 2 m
   

Roll Call: 

Kelly Wylie, President                            

Dr. Shirley Peterson, Vice President                

Tanya Rogers, Clerk                           

Bill Howard, Member                             

Jason McFaul, Member     

  
II. Pledge of Allegiance 5:04 PM
  A. Led by Board President or designee. Board President 2 m
III. Approve/Adopt Agenda 5:06 PM
  A. Agenda Vote Board President 2 m
   

It is recommended that the Board of Directors adopt the agenda for the Regular Board Meeting of August 13, 2024, as presented.

 

Roll Call Vote: 

Kelly Wylie                       

Dr. Shirley Peterson       

Tanya Rogers   

Bill Howard   

Jason McFaul   

Moved by ______ Seconded by ______ Ayes _____ Nays _____ Absent _____

  
IV. Approve Minutes 5:08 PM
  A. Minutes of the Regular Board meeting that was held on June 18, 2024 Approve Minutes Board President 2 m
   

Roll Call Vote: 

Kelly Wylie                       

Dr. Shirley Peterson       

Tanya Rogers   

Bill Howard   

Jason McFaul   

Moved by ______ Seconded by ______ Ayes _____ Nays _____ Absent _____

  
    Minutes for Regular Meeting of the Board of Directors on June 18, 2024  
V. Board Governance 5:10 PM
  A. Annual Board Evaluation Discuss Board President 35 m
   

The board will convene to conduct its annual evaluation.  Board evaluations are a critical aspect of governance, serving as a valuable tool to enhance the effectiveness and performance of a school’s board of directors. By conducting annual and comprehensive evaluations, California Pacific Charter School’s governing board seeks to identify areas of improvement, foster transparency, and ensure that the board’s decision-making aligns with the mission and vision of the school, ultimately leading to better oversight and sustainable growth.

  
     
VI. Public Comment - Closed Session
 

The public has a right to comment on any items of the closed session agenda.  Members of the public will be permitted to comment on any other item within the Board’s jurisdiction under Public Comments/Recognition/Reports.

  
VII. Adjourn to Closed Session 5:45 PM
 

The Board will consider and may act on any of the closed session matters.

 

Roll Call Vote: 

Kelly Wylie                       

Dr. Shirley Peterson       

Tanya Rogers   

William Howard   

Jason McFaul   

Moved by ______ Seconded by ______ Ayes _____ Nays _____ Absent _____

  
  A. Closed Session Discuss Board President 15 m
   

CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION

              (Gov. Code Section 54956.9(d)(1))

               

               a. Conference with Legal Counsel – Anticipated Litigation (Gov. Code section 54956.9)

                    Significant exposure to litigation pursuant to d(2) – 1 matter

  
VIII. Reconvene Regular Meeting 6:00 PM
  A. Report any action that was taken in closed session. Discuss Board President 5 m
IX. Public Comments/Recognition/Reports
 

Please submit a Request to Speak to the Board of Directors using the chat feature on the right hand side of the Zoom platform.  Please state the agenda item number that you wish to address prior to the agenda item being called by the Board President.  Not more than three (3) minutes are to be allotted to any one (1) speaker, and no more than twenty (20) minutes on the same subject. This portion of the agenda is for comments, recognitions and reports to the Board and is not intended to be a question and answer period.  If you have questions for the Board, please provide the Board President with a written statement and an administrator will provide answers at a later date.

  
X. Correspondence/Proposals/Reports 6:05 PM
  A. CalPac School Highlights Discuss Christine Feher 5 m
   

 Presented by C. Feher, Superintendent

  
     
     
     
  B. CalPac Financial Update Discuss Shannon Green 5 m
   

Presented by S. Green, Director of Fiscal Services

  
     
XI. Consent 6:15 PM
 

Items listed under Consent are considered routine and will be approved/adopted by a single motion.  There will be no separate discussion of these items; however, any item may be removed from the Consent Calendar upon the request of any member of the Board, discussed, and acted upon separately.

 

  
  A. Consent - Business/Financial Services 2 m
   
  1. Check Registers - June 2024 & July 2024
  2. J.P. Morgan Statement - June 2024 & July 2024
  3. Approval of Hatch & Cesario Agreement (Renewal)
  4. Approval of Surplus of Electronic Devices
  5. Contract with Key Charter Advisors, LLC (Karl Yoder)
  6. Approval of Zoom Contract (Renewal)
  
     
     
     
     
     
     
     
     
     
     
     
     
     
  B. Consent - Education/Student Services 2 m
   
  1. Approval of 2024-25 English Learner Master Plan
  2.  Approval of 2024-25 Title 1 School- Parent/Guardian Compact
  
     
     
     
  C. Consent - Personnel Services 2 m
   
  1. Approval of Certificated - Personnel Report
  2. Approval of Classified - Personnel Report
  3. Approval of Job Descriptions: GATE Coordinator, School Engagement Liaison
  4. Approval of Revised Salary Schedule: Certificated Specialist (Program Specialist increase workdays)
  5. Approval of Employee Handbook 2024-2025 Annual Updates
  6. Approval of San Diego County Office of Education Contract for Retirement Reporting 2024-2025
  
     
     
     
     
     
     
     
     
  D. Consent - Policy Development Vote Board President 2 m
   

Approval of existing board policies revised by staff for the 2024-25 school year. 

 

Board Policies: Reviewed  

The following documents were reviewed for accuracy and may include minor edits such as a correction to a typographical error, grammar, spelling, or punctuation. The document may also include a change from Executive Director to Superintendent. The recommended edits do not affect the content, meaning, or intent of the policy.

 

1000 Series - Community Relations

1010 - CPCS Civility Policy

 

6000 Series - Instruction 

6005 - CPCS Parent and Family Engagement Policy

6015 - CPCS Comprehensive Sexual Health Education

6035 - CPCS Math Placement Policy

6040 - CPCS Local Assessment Policy

6055 - CPCS Adequate Progress Policy

6095 - CPCS Policy on Repeating Courses

6115 - CPCS Attendance and Involuntary Removal Policy

 

Board Policies: Revised

The following are current policies that have been revised to provide clarity or alignment with changes in law or procedures.

 

1000 Series - Community Relations

1025 - CPCS Uniform Complaint Procedures Policy

1030 - CPCS Safe Operation of Schools (Infectious Disease) Policy

1035 - CPCS Access to Public Records Policy

 

5000 Series - Student Services

5015 - CPCS Title IX Policy Prohibiting Discrimination on the Basis of Sex

5016 - CPCS Harassment, Intimidation, Discrimination, and Bullying Policy

5115 - CPCS Pregnant and Parenting Students Policy

 

6000 Series - Instruction 

6010 - CPCS Independent Study Policy

6020 - CPCS Education for Homeless Youth

6025 - CPCS 504 Policy

6030 - CPCS Foster and Mobile Youth Policy

6050 - CPCS Virtual Proctoring Policy

6060 - CPCS SPED Formal Assessment Request

6070 - CPCS SPED Independent Educational Evaluation Policy

6075 - CPCS SPED Certificate of Completion

6125 - CPCS TK - 8 Grade Report Card Policy

6210 - CPCS Graduation Policy

6215 - CPCS Field Trips and Excursion Policy

 

Board Policies: Rescinded 

The following are current policies that are either included in the Employee Handbook or are no longer applicable and should, therefore, be archived.

 

4000 Series - Personnel Sercvices

4060 - CPCS Prohibiting Unlawful Harassment, Discrimination, and Retaliation Policy
4130 - CPCS Remote Work Policy

 

Consent items listed A through D are considered routine and will be approved/adopted by a single motion.

 

Roll Call Vote: 

Kelly Wylie                       

Dr. Shirley Peterson       

Tanya Rogers   

Bill Howard   

Jason McFaul   

Moved by ______ Seconded by ______ Ayes _____ Nays _____ Absent _____

 

  
     
     
     
     
     
     
     
     
     
     
     
     
     
     
     
     
     
     
     
     
     
     
     
     
     
     
     
     
     
     
     
     
     
     
     
     
     
     
     
     
     
     
     
     
XII. Business/Financial Services 6:23 PM
  A. Approval of Funds for Charter Impact Special Project STRS Review Vote Shannon Green 5 m
   

It is recommended the Board approve additional funds for the completion of the special project STRS review with Charter Impact for California Pacific Charter Schools - Sonoma (#2037), San Diego (#1758), and Los Angeles (#1751).

 

Approval of total project expenditures of up to $60,000.00 (increase of $47,800.00 from February 13, 2024 Approval of $12,200.00).

 

Fiscal Impact for 2024-2025: $33,350.00 
(Estimated; total expenses dependent on actual hours based on a bill rate of $200 per hour.)
California Pacific Charter - Los Angeles (#1751)  $33,075.00
California Pacific Charter - San Diego (#1758)     $     275.00
California Pacific Charter - Sonoma (#2037)        $         0.00
 

 

Roll Call Vote: 

Kelly Wylie                       

Dr. Shirley Peterson       

Tanya Rogers   

Bill Howard   

Jason McFaul   

Moved by ______ Seconded by ______ Ayes _____ Nays _____ Absent _____

 

  
XIII. Education/Student Services 6:28 PM
  A. Approval of Local Control & Accountability Plan (LCAP) 2024-2025 Revision Vote Shannon Green 5 m
   

 It is recommended the Board approve the LCAP Revisions for California Pacific Charter Schools - Sonoma (#2037), San Diego (#1758), and Los Angeles (#1751) for the 2024-2025 school year.

 

a. 2024 LCAP Budget Overview for Parents (San Diego)

b. 2024 LCAP Annual Update for 2023 (San Diego)
c. 2024 LCAP Plan Summary (San Diego)
d. 2024 LCAP Budget Overview for Parents (Los Angeles)

e. 2024 LCAP Annual Update for 2023 (Los Angeles)
f. 2024 LCAP Plan Summary (Los Angeles)
g. 2024 LCAP Budget Overview for Parents (Sonoma)

h. 2024 LCAP Annual Update for 2023 (Sonoma)
i. 2024 LCAP Plan Summary (Sonoma)

 

Roll Call Vote: 

Kelly Wylie                       

Dr. Shirley Peterson       

Tanya Rogers   

Bill Howard   

Jason McFaul   

Moved by ______ Seconded by ______ Ayes _____ Nays _____ Absent _____

 

  
     
     
     
  B. 2022-23 Teaching Assignment Monitoring Outcomes Update Discuss Ericka Zemmer 5 m
   

Pertains to LCFF Priority 1 Local Indicators

  
  C. Approval of HMH Read 180 Contract Vote Christine Feher 5 m
   

It is recommended the Board approve the HMH Read 180 contract for California Pacific Charter Schools - Sonoma (#2037), San Diego (#1758), and Los Angeles (#1751) for the 2024-2025 school year.

 

Fiscal Impact: Up to $30,000.00

(Allocation split may vary dependent on actual enrollment)

California Pacific Charter - Los Angeles (#1751)  $ 14,400.00

California Pacific Charter - San Diego (#1758)     $   9,600.00

California Pacific Charter - Sonoma (#2037)        $   6,000.00

 

Roll Call Vote: 

Kelly Wylie                       

Dr. Shirley Peterson       

Tanya Rogers   

Bill Howard   

Jason McFaul   

Moved by ______ Seconded by ______ Ayes _____ Nays _____ Absent _____

  
     
XIV. Calendar
 

The next scheduled regular meeting of the Board of Directors will be held on September 10, 2024.

  
XV. Comments 6:43 PM
  A. Board Comments 5 m
  B. Superintendent Comments 5 m
XVI. Closing Items 6:53 PM
  A. Adjourn Meeting Vote 2 m
   

Roll Call Vote: 

Kelly Wylie                       

Dr. Shirley Peterson       

Tanya Rogers   

Bill Howard   

Jason McFaul   

Moved by ______ Seconded by ______ Ayes _____ Nays _____ Absent _____


 

  

FOR MORE INFORMATION

For more information concerning this agenda, contact 

California Pacific Charter Schools. Telephone: 949-688-7798