Alma del Mar
Minutes
Board of Trustees Meeting (VIRTUAL)
Date and Time
Friday September 29, 2023 at 9:00 AM
Trustees Present
C. Bator (remote), C. Holley (remote), D. Prentiss (remote), G. Fortes (remote), J. Baptist (remote), J. Korn (remote), L. Hicks (remote), M. Bride (remote), Y. Dennis (remote)
Trustees Absent
A. Cortez, I. Almeida, M. Rosario
Guests Present
B. Kurie (remote), E. Darrow (remote), New Bedford Cable Access (remote), T. DeLoach (remote)
I. Opening Items
A.
Record Attendance
B.
Call the Meeting to Order
C.
Good & New
D.
NEW - Mission Moment
E.
Approve Board Meeting Minutes 8/25/23
| Roll Call | |
|---|---|
| G. Fortes |
Aye
|
| J. Baptist |
Aye
|
| C. Bator |
Aye
|
| M. Bride |
Aye
|
| Y. Dennis |
Absent
|
| J. Korn |
Aye
|
| I. Almeida |
Absent
|
| D. Prentiss |
Aye
|
| A. Cortez |
Absent
|
| M. Rosario |
Absent
|
| C. Holley |
Aye
|
| L. Hicks |
Aye
|
II. Executive Director Report
A.
Dashboard
T. DeLoach reported that Alma's two campuses are fully enrolled and on track for full funding from the state. In addition, we have obtained a 95% attendance rate.
K-2 and 3-5 Academic Dean openings at Douglass Campus - Trustees are encouraged to keep their ears open for anyone who may be interested.
B.
Executive Director Report
T. DeLoach reported out on the Extended School Year program from summer 2023 - please review the E.D. report for highlights and areas of concern from the program. School leaders will continue to monitor progress for those scholars.
T. DeLoach reported that Alma is fully staffed for lead classroom teachers.
T. DeLoach also shared about Alma's family engagement efforts and how we are working to increase equity and accessibility for all families.
III. Academic Excellence
A.
MCAS Data Review
T. DeLoach presented spring 2023 MCAS results as well as initial ACCESS testing data.
L. Hicks noted that Alma should be cautious about comparing MCAS scores to other schools.
IV. Development
A.
Development Report
B. Kurie provided an update about the work of the development committee.
B. Kurie will provide a further fundraising update at the November meeting.
V. Finance
A.
FY24 August Budget vs. Actual
C. Holley reports that Alma's budget is on track with no significant changes.
B.
FY23 Audit Update
C. Holley updated the Board that the Finance Committee will be meeting to review the audit later this month and will have a recommendation for the Board at the October meeting.
VI. Governance
A.
2023 Annual Board Self-Assessment
J. Baptist reviewed the Board Self-Assessment.
B.
Committee Goals AY23-24
G. Fortes stated that two committees have already completed their goals for the year. The remaining two committees will present their goals at the October meeting.
C.
Board REDI Plan
| Roll Call | |
|---|---|
| C. Holley |
Aye
|
| D. Prentiss |
Aye
|
| J. Korn |
Aye
|
| L. Hicks |
Aye
|
| G. Fortes |
Aye
|
| Y. Dennis |
Aye
|
| A. Cortez |
Absent
|
| M. Bride |
Aye
|
| J. Baptist |
Aye
|
| M. Rosario |
Absent
|
| C. Bator |
Aye
|
| I. Almeida |
Absent
|
VII. Closing Items
A.
Adjourn Meeting
B.
For Reference- Board Calendar of Monthly Activities
C.
For Reference- Updated Calendar of Meetings for AY23-24
- Board Dashboard September 2023 - Sheet1.pdf
- E.D. Report 9-29-23.pdf
- 9.22.23 MCAS Headlines Deck (AY22-23).pdf
- 1. FY24 SNP August.pdf
- 2. FY24 August Combined P&L.pdf
- 3. FY24 August Campus P&L's.pdf
- 4. August Cash Summary.pdf
- 2023 Board Self Assessment Report.pdf
- Committee Goals AY23-24.pdf
- Board REDI Plan_Darrow Formatting 9_25_23.pdf
- Board and Committee Calendar and Suggested Monthly Activities_Updated February 2022 (9).pdf
- 2023-2024 Board and Committee Meeting Dates (5).pdf
T. DeLoach introduced the Mission Moment item for board meetings as part of the organization's REDI work. Trustees are invited to share what they're working on that is related to Alma's mission and our REDI priorities.
T. DeLoach shared about the annual secondary schools fair that was held on Tuesday, Sept. 26 at Our Sisters School. Alma 7th and 8th graders were able to meet representatives from more than 25 high schools. She was able to connect with an alum and their family about their new family business and how they would like to support and partner with Alma.