Alma del Mar

Minutes

Annual Meeting of the Board of Trustees

Date and Time

Friday October 30, 2020 at 10:00 AM

Trustees Present

A. Cortez (remote), B. Cunningham (remote), C. Arnold (remote), C. Bator (remote), G. Fortes (remote), J. Baptist (remote), L. Hicks (remote), M. Kay (remote), M. Rosario (remote), V. Brown (remote)

Trustees Absent

None

Guests Present

A. Teevens (remote), E. Darrow (remote), New Bedford Cable Access (remote), W. Gardner (remote)

I. Opening Items

A.

Record Attendance and Guests

B.

Call the Meeting to Order

J. Baptist called a meeting of the board of trustees of Alma del Mar to order on Friday Oct 30, 2020 at 9:55 AM.
J. Baptist read the mission statement of Alma del Mar.
C. Bator asked if Alma staff might explain why they are in costume. 
W. Gardner explained that Alma staff are celebrating Book Character Day today!

C.

Approve October 2019 Annual Meeting Minutes

B. Cunningham made a motion to approve the minutes from October Annual Meeting on 10-25-19.
C. Bator seconded the motion.
The board VOTED to approve the motion.
Roll Call
M. Kay
Aye
M. Rosario
Aye
A. Cortez
Aye
B. Cunningham
Aye
J. Baptist
Aye
V. Brown
Aye
L. Hicks
Absent
C. Bator
Aye
C. Arnold
Aye
G. Fortes
Absent

II. Annual Meeting

A.

Approval of Bylaw Amendments

J. Baptist read the amendment to the Board Bylaws. 
B. Cunningham asked about her term.
J. Baptist responded that they would discuss this after the meeting and amend the slate if needed.
C. Arnold made a motion to approve the amendment to the bylaws.
C. Bator seconded the motion.
The board VOTED to approve the motion.
Roll Call
J. Baptist
Aye
L. Hicks
Absent
M. Kay
Aye
A. Cortez
Aye
M. Rosario
Aye
G. Fortes
Aye
C. Arnold
Aye
C. Bator
Aye
B. Cunningham
Aye
V. Brown
Aye

B.

Approval of 2019-2020 Slate

J. Baptist presented the 2020-2021 Slate.
E. Darrow noted that the Board is reviewing the 2020-2021 Slate, not the 2019-2020 slate as noted in the agenda. 
 
G. Fortes made a motion to approve the slate as presented.
C. Arnold seconded the motion.
The board VOTED to approve the motion.
Roll Call
A. Cortez
Aye
M. Kay
Aye
B. Cunningham
Aye
G. Fortes
Aye
M. Rosario
Aye
V. Brown
Aye
J. Baptist
Aye
L. Hicks
Absent
C. Arnold
Aye
C. Bator
Aye

III. State of Learning at Alma

A.

Presentation and Discussion of Academic Performance this Year

J. Baptist stated that the Board is currently reviewing the Quarterly Academic Update.
J. Baptist reviewed the Trustee learning targets.
W. Gardner reviewed priorities of reopening. 
L. Hicks joined the meeting. 
A. Teevens previewed a video of Kindergarten remote learning and 5th grade remote learning and the Board viewed the video. 
W. Gardner asked NB Cable Access to ensure that students' names were not visible in the recording being shown. 
A. Teevens discussed similarities and differences between in person and remote instruction. 
L. Hicks departed the meeting. 
G. Fortes departed the meeting. 
G. Fortes rejoined the meeting.
J. Baptist asked about the size of the Zoom classroom. A. Teevens responded that the 5th grade class included 25 scholars.
C. Arnold commented on the immense challenge of teaching remotely. 
M. Kay asked about the targets for scholar quiz performance.
A. Teevens reviewed current attendance. 
A. Teevens reviewed the academic walkthrough data. 
A. Teevens reviewed end of quarter assessments that are upcoming. 
A. Teevens reviewed Alma's academic priorities for Quarter 2. 
M. Kay asked about scholars who have siblings at school or parents who need to work away from the home. A. Teevens responded that Alma scholars are currently engaged in many different caregiving scenarios, which can make remote learning even more complex. W. Gardner also informed the Board about parent meet ups that are happening outside of Alma where families support one another. 
A. Cortez mentioned that many parents do not read in English, which presents another challenge, especially for grading scholar work. A. Cortez also asked how we are supporting families who are struggling with technology. 
A. Teevens explained that Alma's grading system is a standards based grading system on a scale of 1-4. 
C. Arnold asked how teachers were holding up at this difficult time. A. Teevens responded that this is a challenging environment and teachers are very resilient and determined, but this is certainly very challenging. 

IV. Closing Items

A.

Adjourn Meeting

There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 11:00 AM.

Respectfully Submitted,
E. Darrow