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Alma del Mar

Board Meeting

Published on June 19, 2020 at 12:53 PM EDT

Date and Time

Friday June 5, 2020 at 9:30 AM EDT

Location

Zoom Meeting
https://zoom.us/j/97888322313?pwd=bnV6RCttaSsvZDIxaFFKODA2VFFzZz09
Meeting ID: 978 8832 2313
Password: 026039

Agenda

Section Number Topic Number Details
I. Opening Items
 
Opening Items
  A. Good and New!
  B. Record Attendance and Guests
  C. Call the Meeting to Order
  D. Approve Minutes
  E. March Minutes
   
  F. Mission Moment
II. Executive Director
  A. Statement on the recent killings of Black Americans and Alma's commitment to antiracism
  B. Executive Director's Report
   
Update on Re-Entry Planning - Strategy, Timeline and Assumptions
Family Engagement Survey Data
FHF Update

 
  C. Academic Excellence
   
  • Academic Update: Progress on Remote Learning (Will)
  • Secondary School Update and Plans for 8th Grade Graduations (Nathalie Concepcion, Secondary Schools Guidance Counselor)
  • Virtual Graduation Information and Board Participation (Will)
III. Frederick Douglass Facility Working Group
 
Alma del Mar Foundation
  A. Construction Project Update
   
Current updated information regarding the construction of the new Frederick Douglass Campus, including budget and timeline
IV. Development and Impact Campaign
 
Development
  A. Fundraising Update
   
Progress toward goals in Impact Campaign (combined annual, facilities and special project) fundraising
V. Finance
 
Finance
  A. SY 21 Budget
   
SY21 Budget for Provisional Approval

 

Given that tuition rates for the upcoming school year will likely not be released until this summer, the Commissioner has asked that charter school boards approve budgets provisionally and then plan to revisit them following the release of tuition projections.

 

Budget Highlights:
Revenue:
Tuition-assumes no increase from FY20 rate
Entitlement Grants-Moved $450k of FY20 funding into FY21
Expenses:
Staffing-
Network eliminated CAO position, $90k
Ottiwell eliminated 2.0 Associates, $66k
Douglass eliminated 1.0 Fellow and 1.0 Associate, $64k
Aligned Douglass instructional supplies with Ottiwell resulting in $45k reduction
Reduced Fieldwork, no field trips in FY21
Cost reductions have been added to contingency and will be used for PPE and other re-opening expenditures

 

 
  B. Finance Report
   
Monthly Financials Highlights FY20 YTD:

 

Revenue:
Entitlement Grant (Title I, Title IIA, SPED, etc) Revenue reduced in FY20 to allow carryover of funds to FY21.
Expenses:
Adjustments made to forecast to reflect school being closed for remainder of year.
Release contingency at both campuses.

 

Operating Change in Net Position is forecasted at $421,600, an increase of $66k from Budgeted.

 
VI. Governance
 
Governance
  A. Board Self Assessment Results
   
Information regarding our upcoming Board self evaluation survey to be completed in May
  B. Charter Renewal Application Timeline
  C. Executive Director Evaluation Process
VII. Other Business
VIII. Closing Items
  A. Adjourn Meeting