The Academy of Alameda Charter School Board
Minutes
Board Meeting
Date and Time
Thursday November 18, 2021 at 6:30 PM
Directors Present
A. Price (remote), C. Robie (remote), D. Forbes (remote), K. Welch (remote), K. Zimmerman (remote), R. Brown (remote), R. Whittaker (remote), T. Ruiz (remote)
Directors Absent
W. Schaff
Directors who arrived after the meeting opened
C. Robie, R. Whittaker
Guests Present
A. Cameron (remote), Jean Yang (remote), L. Rubin (remote), M. Thorman (remote), S. Perkins (remote), T. Ammar (remote)
I. Opening Items
A.
Call the Meeting to Order
D. Forbes called a meeting of the board of directors of The Academy of Alameda Charter School Board to order on Thursday Nov 18, 2021 at 6:32 PM.
B.
Record Board Member Attendance (Roll Call)
R. Whittaker arrived at 6:35 PM.
C. Robie arrived at 6:41 PM.
C.
Open Public Meeting
D.
Zoom Meeting Agreements and Protocol
E.
The Board Reviews The Academy of Alameda's Mission and Envisioned Future Statements
F.
General Public Comments
II. Consent Agenda
A.
Draft Meeting Minutes
R. Whittaker made a motion to approve the minutes from Board Meeting on 10-28-21.
R. Brown seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| K. Zimmerman |
Aye
|
| T. Ruiz |
Aye
|
| A. Price |
Aye
|
| R. Whittaker |
Aye
|
| C. Robie |
Absent
|
| K. Welch |
Aye
|
| W. Schaff |
Absent
|
| R. Brown |
No
|
| D. Forbes |
Aye
|
B.
Check Registers & Credit Card Statement
C.
Vote on Consent Agenda
R. Whittaker made a motion to Pass the consent agenda.
R. Brown seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| C. Robie |
Absent
|
| W. Schaff |
Absent
|
III. Board Communications
A.
Board Committee Reports
Ron Whittaker - Gave a report on the Fundraising Committee. Alameda Arts have donated a fund search service for one year. Currently working on applying for grants.
Kristin Welch - Gave a report on the marketing committee that took place on Nov.17th. AoA will be working with Larsen Communications to work on the media marketing campaign. The Marketing Committee will work on additional strategies ways to promote AoAt. The next marketing meeting is on January 18th.
Carole Robie - Gave a report on the Student Success committee that took place on Nov. 3rd. They debriefed the presentation that was delivered to the Board at the October meeting and planned for future student success presentations and data reports. The next Student Success meeting is on Dec. 1st.
There were no other report outs from our standing committee chairs.
B.
Budget Forecast and Cashflow Analysis Update
Jean Yang gave a presentation on the Budget Forecast and Cashflow Analysis Update.
C.
Update on AoA's Material Revision
M. Huxley provided an update on AoA's Material Revision proposal including the timeline.
D.
AoA COVID-19 Mitigation Efforts Presentation
S. Perkins gave a presentation on AoA's COVID-19 mitigation efforts including adding additional testing dates after the Thanksgiving break.
E.
AoA Elementary School Educator Effectiveness Grant - Public Hearing Meeting
M. Huxley gave a presentation on AoA Elementary School Educator Effectiveness Grant - Public Hearing Meeting
F.
AoA Middle School's Educator Effectiveness Grant - Public Hearing Meeting
M. Huxley gave a presentation on AoA's Elementary and Middle Schools' Educator Effectiveness Grants on how each school would utilize those additional resources to build the capacity of educators in specific areas. Each school program has until June 30, 2026 to expend those funds.
The AoA Elementary and Middle School Educator Effectiveness Grant will be voted on the Dec. 15th Board Meeting.
IV. Action Items
A.
Proposal for Security Cameras
S. Perkins presented a proposal to install security cameras at AoA.
R. Whittaker made a motion to Approve installing security cameras as presented.
C. Robie seconded the motion.
K. Welch and R. Brown would like a chance to review the Campus and Student Safety Search Policy before voting on the installation of security cameras.
| Roll Call | |
|---|---|
| C. Robie |
Aye
|
| D. Forbes |
No
|
| K. Welch |
No
|
| R. Whittaker |
Aye
|
| A. Price |
No
|
| R. Brown |
No
|
| W. Schaff |
Absent
|
| T. Ruiz |
Aye
|
| K. Zimmerman |
No
|
D. Robie and D. Forbes would like a Security Camera policy to be created and passed before the installation of security cameras.
R. Brown would like the policy to include the penalty for using surveillance footage inappropriately.
B.
COVID-19 Testing Policy Addendum to Employee Handbook
M. Huxley explained the proposal for the COVID-19 Testing Policy Addendum to be added to the Employee Handbook.
R. Whittaker made a motion to Approve COVID-19 Testing Policy Addendum to Employee Handbook.
C. Robie seconded the motion.
D. Forbes
| Roll Call | |
|---|---|
| D. Forbes |
Aye
|
| T. Ruiz |
Aye
|
| R. Brown |
Aye
|
| A. Price |
Aye
|
| R. Whittaker |
Aye
|
| C. Robie |
Aye
|
| K. Zimmerman |
Aye
|
| W. Schaff |
Absent
|
| K. Welch |
Aye
|
C.
Remote Work Policy
M. Huxley presented a proposal to the Board to adopt a remote work policy that provided a specific process for determining both short and long-term remote work options for some employees.
R. Whittaker made a motion to Remote Work Policy 21-22 addendum.
K. Zimmerman seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| K. Welch |
Aye
|
| K. Zimmerman |
Aye
|
| W. Schaff |
Absent
|
| R. Whittaker |
Aye
|
| C. Robie |
Aye
|
| R. Brown |
Aye
|
| T. Ruiz |
Aye
|
| D. Forbes |
Aye
|
| A. Price |
Aye
|
D.
TITLE IX, HARASSMENT, INTIMIDATION, DISCRIMINATION, AND BULLYING POLICY
M. Huxley gave a presentation on the Title IX, Harassment, Intimidation, Discrimination, and Bullying Policy in order to receive Board input.
This policy will be brought back to the board on Jan. 27th for a vote.
E.
Approval of Board Findings Relating to Teleconference Meetings During State of Emergency
K. Welch made a motion to The Academy of Alameda Board of Directors approves continuing to hold Board meetings and Board committee meetings virtually through December 30, 2021, due to the state of emergency related to COVID-19 that continues to directly impact the ability of board members and attendees to meet safely in person pursuant to AB 361.
C. Robie seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| K. Welch |
Aye
|
| R. Brown |
Aye
|
| D. Forbes |
Aye
|
| R. Whittaker |
Aye
|
| K. Zimmerman |
Aye
|
| C. Robie |
Aye
|
| W. Schaff |
Absent
|
| A. Price |
Aye
|
| T. Ruiz |
Aye
|
V. Closing Items
A.
Board Member Reports
C. Robie - Thank you to the staff.
T. Ruiz - Nothing to report.
R. Brown - enjoyed the Finance presentation and enjoyed it.
R. Whittaker - Thank you
A. Price - Nothing to report.
K. Welch - Thank you to the marketing committee.
K. Zimmerman - Thank you and have a great Thanksgiving.
D. Forbes - updates on ED replacement.
B.
Review of Key December 15 Board Meeting Agenda Topics
Key Topics Include:
- AoA Board Vote on Allowing Board and Board Committees to Meet Virtually Through January
- Board Committee Reports
- Update on AoA's Material Revision
- Vote on Material Revision Proposal
- Board Vote on AoA's Material Revision
- Vote on ES/MS Educator Effectiveness Grant
- ES and MS 1st Interim Reports
- Enrollment Update
- Forecast Update
- Elementary School Presentation: Update on Student Literacy Assessment
- Update on ED Selection Process (Closed Session)
- Installition of security cameras
C.
Adjourn Meeting
There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 9:07 PM.
Respectfully Submitted,
D. Forbes