The Academy of Alameda Charter School Board
Minutes
Board Meeting
Date and Time
Tuesday June 25, 2019 at 6:30 PM
Location
401 Pacific Avenue, Alameda CA - Room 201
Directors Present
A. Price, C. Robie, D. Forbes, K. Zimmerman, Q. Chu, R. Whittaker, W. Schaff
Directors Absent
None
Guests Present
A. Cameron, M. Huxley, N. Bullock, S. Hottinger, S. Ivery, W. Williams
I. Opening Items
A.
Record Attendance and Guests
B.
Call the Meeting to Order
D. Forbes called a meeting of the board of directors of The Academy of Alameda Charter School Board to order on Tuesday Jun 25, 2019 at 6:37 PM.
C.
C. Public Comments
No public comments at this time.
D.
The Board of Directors Reviews The Academy of Alameda's Mission and Envisioned Future Statements
W. Williams read the mission statement.
M. Huxley read the envisioned future.
M. Huxley read the envisioned future.
II. II. Consent Agenda
A.
Approve the May 2019 Check Register and Credit Card Statement
B.
Approve May 30 Board Meeting Minutes
W. Schaff made a motion to approve minutes from the Board Meeting on 05-30-19 Board Meeting on 05-30-19.
A. Price seconded the motion.
The board VOTED unanimously to approve the motion.
C.
Vote on Consolidated Applications (ConApp)
W. Schaff made a motion to approve the 2019-20 ConApp for the Elementary and Middle School.
A. Price seconded the motion.
The board VOTED unanimously to approve the motion.
D.
Approval of the 990
W. Schaff made a motion to approve the June 2018 990 tax return.
A. Price seconded the motion.
The board VOTED unanimously to approve the motion.
E.
AUSD/AoA Food Services Agreement
W. Schaff made a motion to approve the AUSD Food Services MOU for 2019-20.
A. Price seconded the motion.
The board VOTED unanimously to approve the motion.
F.
General Fiscal/Operational MOU Between AoA and AUSD
W. Schaff made a motion to approve the General Fiscal/Operational MOU Between AoA and AUSD for 2019-20.
A. Price seconded the motion.
The board VOTED unanimously to approve the motion.
G.
UPDATED UNIFORM COMPLAINT POLICY
Pulling from the consent agenda. Bringing back to the next regularly scheduled board meeting.
H.
Vote on Consent Agenda
W. Schaff made a motion to approve the consent agenda.
A. Price seconded the motion.
The board VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| W. Schaff |
Aye
|
| R. Whittaker |
Aye
|
| A. Price |
Aye
|
| K. Zimmerman |
Aye
|
| Q. Chu |
Aye
|
| D. Forbes |
Aye
|
| C. Robie |
Absent
|
III. Board Communications
A.
Board Member Reports
Q. Che - announced that the ED group will be sending out an evaluation for the board to complete.
D. Forbes & M. Huxley - announced the new Superintendent of AUSD.
D. Forbes & M. Huxley - announced the new Superintendent of AUSD.
B.
Executive Director Report
M. Huxley presented on the following:
- Current Elementary & Middle School enrollment for the upcoming school year
- The status of the MS Charter Renewal
- Larson Communications proposal of the 10-year celebration for AoA
M. Huxley thanked the Board and the Staff for their continued dedication to The Academy of Alameda.
IV. Action Items:
A.
Vote on Board Members Serving New 3-Year Terms
W. Schaff made a motion to approve new 3-year terms for Amy Price and David Forbes.
Q. Chu seconded the motion.
The board VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| Q. Chu |
Aye
|
| A. Price |
Abstain
|
| R. Whittaker |
Aye
|
| K. Zimmerman |
Aye
|
| W. Schaff |
Aye
|
| D. Forbes |
Abstain
|
| C. Robie |
Absent
|
B.
Board Officer Nominations
W. Schaff made a motion to nominate David Forbes as Board President and Que Chu as Vice President.
A. Price seconded the motion.
The board VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| K. Zimmerman |
Aye
|
| C. Robie |
Absent
|
| D. Forbes |
Abstain
|
| A. Price |
Aye
|
| R. Whittaker |
Absent
|
| W. Schaff |
Aye
|
| Q. Chu |
Abstain
|
W. Schaff made a motion to nominate Carole Robie as Board Secretary.
Q. Chu seconded the motion.
The board VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| R. Whittaker |
Absent
|
| Q. Chu |
Aye
|
| W. Schaff |
Aye
|
| C. Robie |
Absent
|
| D. Forbes |
Aye
|
| A. Price |
Aye
|
| K. Zimmerman |
Aye
|
D. Forbes made a motion to nominate Bill Schaff as the Board Treasurer.
Q. Chu seconded the motion.
The board VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| W. Schaff |
Abstain
|
| D. Forbes |
Aye
|
| C. Robie |
Absent
|
| K. Zimmerman |
Aye
|
| A. Price |
Aye
|
| R. Whittaker |
Absent
|
| Q. Chu |
Aye
|
C.
Board Meeting/Retreat Calendar - 2019/20
W. Schaff made a motion to approve the revised 2019-20 Board Calendar, with the additional August 19th Special Board Meeting.
A. Price seconded the motion.
The board VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| C. Robie |
Absent
|
| W. Schaff |
Aye
|
| D. Forbes |
Aye
|
| A. Price |
Aye
|
| K. Zimmerman |
Aye
|
| R. Whittaker |
Aye
|
| Q. Chu |
Aye
|
D.
Vote on The Academy of Alameda Elementary School LCAP and Federal Addendum
W. Schaff made a motion to approve the 2019-20 Elementary School LCAP and Federal Addendum.
A. Price seconded the motion.
The board VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| K. Zimmerman |
Aye
|
| W. Schaff |
Aye
|
| R. Whittaker |
Absent
|
| C. Robie |
Absent
|
| D. Forbes |
Aye
|
| A. Price |
Aye
|
| Q. Chu |
Aye
|
E.
Vote on The Academy of Alameda Middle School LCAP and Federal Addendum
W. Schaff made a motion to approve the 2019-20 Middle School LCAP and Federal Addendum.
A. Price seconded the motion.
The board VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| K. Zimmerman |
Aye
|
| R. Whittaker |
Absent
|
| C. Robie |
Absent
|
| A. Price |
Aye
|
| Q. Chu |
Aye
|
| D. Forbes |
Aye
|
| W. Schaff |
Aye
|
F.
The Academy of Alameda Elementary School 2019/20 Budget
W. Schaff made a motion to approve the 2019-20 Elementary School Budget.
K. Zimmerman seconded the motion.
The board VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| D. Forbes |
Aye
|
| C. Robie |
Absent
|
| W. Schaff |
Aye
|
| A. Price |
Aye
|
| K. Zimmerman |
Aye
|
| R. Whittaker |
Absent
|
| Q. Chu |
Aye
|
G.
The Academy of Alameda Middle School 2019/20 Budget
W. Schaff made a motion to approve the 2019-20 Middle School Budget.
A. Price seconded the motion.
The board VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| K. Zimmerman |
Aye
|
| W. Schaff |
Aye
|
| C. Robie |
Absent
|
| R. Whittaker |
Absent
|
| D. Forbes |
Aye
|
| A. Price |
Aye
|
| Q. Chu |
Aye
|
H.
The Academy of Alameda 3-Year Strategic Plan (2019-2022)
W. Schaff made a motion to approve the 3-year strategic plan.
Q. Chu seconded the motion.
The board VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| R. Whittaker |
Aye
|
| Q. Chu |
Aye
|
| W. Schaff |
Aye
|
| D. Forbes |
Aye
|
| C. Robie |
Aye
|
| K. Zimmerman |
Aye
|
| A. Price |
Aye
|
I.
Review of Executive Director's 2018/19 Goals
M. Huxley presented on his progress on 18-19 ED goals.
J.
Approval of The Executive Director's 2019/20 Compensation
A. Price made a motion to approve the compensation study conducted by Edgility on the Executive Director's salary range.
Q. Chu seconded the motion.
The board VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| W. Schaff |
Aye
|
| R. Whittaker |
Absent
|
| D. Forbes |
Aye
|
| A. Price |
Aye
|
| Q. Chu |
Aye
|
| C. Robie |
Absent
|
| K. Zimmerman |
Aye
|
A. Price made a motion to approve the Executive Director's compensation effective July 1, 2019.
W. Schaff seconded the motion.
The board VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| A. Price |
Aye
|
| K. Zimmerman |
Aye
|
| D. Forbes |
Aye
|
| R. Whittaker |
Absent
|
| C. Robie |
Absent
|
| Q. Chu |
Aye
|
| W. Schaff |
Aye
|
V. Closing Items
A.
Review of August 4, 2019 Board Retreat
Ed Porter will facilitate the meeting. M. Huxley & D. Forbes will create the agenda.
B.
Review August 28 Board Meeting Agenda
M. Huxley shared the planned agenda for August 28th.
C.
Adjourn Meeting
W. Schaff made a motion to adjourn the meeting.
A. Price seconded the motion.
The board VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| R. Whittaker |
Absent
|
| K. Zimmerman |
Aye
|
| D. Forbes |
Aye
|
| W. Schaff |
Aye
|
| C. Robie |
Absent
|
| A. Price |
Aye
|
| Q. Chu |
Aye
|
There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 9:40 PM.
Respectfully Submitted,
D. Forbes