The Academy of Alameda Charter School Board
Board Meeting
Date and Time
Thursday September 29, 2016 at 6:30 PM PDT
Location
401 Pacific Avenue, Alameda CA 94501- IA Room (Old Middle School Library)
Agenda
| I. | Opening Items | |
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Opening Items
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| A. | Record Attendance and Guests | |
| B. | Call the Meeting to Order | |
| II. | Consent Agenda | |
| A. | Approve Minutes from September 1 Board Meeting | |
| B. | Approve August Check Register | |
| C. | Approve the Resolution for an Intra-CMO Loan (ES & MS Topic) | |
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At the close of the June 30, 2016 fiscal year the elementary school borrowed $15.5K for cash flow coverage. Although we are one 501(c)3 it is important to document the the amounts and terms of funds owed from one site to the other. This loan does not negatively impact the educational program of the middle school students. |
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| III. | Board Communications | |
| A. | Administrative Report - Middle and Elementary Schools | |
| B. | Board Ad Hoc Subcommittee Work (ES & MS Topic) | |
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Review Board Ad Hoc Subcommittee Membership and Organizing Structure Document. Each subcommittee should meet by the November Board meeting |
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| C. | Review and Provide Feedback on New Lottery Language Proposals (ES & MS Topic) | |
| D. | Discipline Data from 2015/16:2016/17 Plan to Minimize/Reduce Behavioral Incidences (MS Topic) | |
| IV. | Financial Update | |
| A. | Approve the 15-16 Unaudited Actuals for K-5 & 6-8 | |
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The unaudited actuals report reflect the revenue and expenditures for the fiscal year ending June 30, 2016 along with current assets and liabilities. |
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| B. | 2016/17 Monthly Financial Update (ES & MS Topic) | |
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Review the monthly financials for July & August of 2016/17 budget.
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| C. | Line of Credit Application (ES & MS Topic) | |
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The school has had a $100K collateral line of credit for the past 3 years. The line has matured and we are recommending that the school secures a regular line of credit that would not require us tie up $50K in cash. The organization does not have any foreseeable cash flow challenges. However, securing the line of credit now would be prudent since our financial position and cash reserves are healthy. Admin is recommending that the organization request a $250K line of credit. Current signers on the bank account of David Forbes, William Schaff, and Matthew Huxley.
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| V. | Action Items | |
| A. | Board Vote On Proposal To Endorse The Parcel Tax (ES & MS Topic) | |
| VI. | Closing Items | |
| A. | Review October 27 Board Agenda Topics | |
| B. | Adjourn Meeting | |