Executive Director Performance Review.  

Called to order at 6:31

No public comment

Erin provided draft of annual survey we send out to families.  Board gave feedback on additional questions to add, including one on feedback/ideas for cultural celebrations.  Typically sent out in early May.

• Update on PTO elections.  Still looking for volunteers for some positions.  Will have people to vote on at the next PTO meeting.
• Raised about $452 at last restaurant night.  MOD Pizza on May 7th.
• Upcoming Book Fair starts April 22nd
• Teacher Appreciation week is May 6-10th.  Plan for Chalk the Walk, classroom door posters, dress up days, catered lunch mid week, small gifts.  Hope to also fundraise to send teachers to the Educator Appreciation game with Hillsboro Hops
• Successful art literacy project
• Updates on upcoming spirit week
• Top 25 Move-a-thon silly string event on May 14th; Top earner pictures with JJ still to come

Erin to attend May meeting; Yessenia to attend June if held

Academic Excellence

• State Testing and STAMP started this month for grades 3-8
• State results will be available at the end of June.  Last year they were delayed and not available until after June.

Staff Training and Retention

• Jesus shared updates from recent recruitment event in Spain
• We also moved forward with the hiring company: International Teacher Search Agency - Search Associates:
  • Waiting for a response after submitting our application

Community Engagement and Positive School Culture

• Fundraising
  • AFG Totals: $156,864
  • Spring Auction: $95,000 - 100,000 (we have to deduct expenses)
• Promotion Ceremonies scheduled and invites sent out to families
• Play equipment volunteer request for setup and tear down of equipment so students can use it on a trial basis.
  • Requests will go out week of 4/17 via Parentsquare and Vic Net

Financial Responsibility

• Grant opportunities and updates 
  • As a reminder from last month, awards recently received : Safe Schools and Early Literacy Grant
  • We continue our partnership with FundEd and next steps include securing meetings with program officers, and submitting letters of intent for potential grants available. FundEd has created a fundraising calendar, which extends through December of the current year.
• Enrollment for 23-24
  • 412 students
• Lottery Updates
  • 210 applications (158 of these applications for Kindergarten)
  • We will hold an enrollment meeting for families during the summer, which would be an in-person event at school for community members interested in making Arco Iris their school for SY 24-25.
    • The goal is promotional, and also in partnership with Grow Schools.
      • Event date: June 13, 5 to 6:30 pm
  • School Budget for 2024-2025
    • The *preliminary budget is complete. We will need to approve today.
      • Budgetary additions due to the **extra funding we are receiving, as well as other changes:
        • Summary of “big” changes
          • 5% COLA increase in salaries 
          • Increase of our AFGiving from $750 to $1000 per student
          • Purchase of new Chromebooks and carts
          • Curriculum purchases tied to Early Literacy Grant
          • Additional stipends dedicated for summer projects and team support for community events next year
    • *This is tied to our projected enrollment of 445-455 students
    • **Extra funding: State is changing their formulas for SY 24-25, which will come as an 8-9% increase per student for next year. This helps Arco Iris in providing higher COLAs/raises for next year, which we are always aiming (for) to remain competitive.  

Accepting Board applications thru end of month.  Currently have one.

• Still waiting on March month end statements

• Proposed budget stays above our bond debt ration. Executive Director's report provided key details.
• Christa provided info on how our current salaries compare to BSD salaries
• Budget does include extension of Fund Ed Contract thru year's end
• Includes 3% fee increase for Buenas Dias Buenas Tardes

• Work continues on grant searches
• Adreana gave update on Mural Project.  May 3rd event for "unveiling"
• Next meeting on May 9th

• Play equipment volunteer request for setup and tear down of equipment so students can use it on a trial basis.
  • Requests will go out week of 4/17 via Parentsquare and Vic Net

• Board to email Erin any additional feedback on the parent survey
• Erin to update survey and send out link to families in early May