Arco Iris Spanish Immersion School
Minutes
Board Meeting
Date and Time
Thursday June 9, 2022 at 6:00 PM
Location
Zoom only
Join Zoom Meeting
https://us02web.zoom.us/j/85371068909?pwd=TkpjR0dBNFM4bWplZEhRdGRzU2hJQT09
Meeting ID: 853 7106 8909
Passcode: 1Uzghf
Directors Present
C. Billings (remote), E. Hatch (remote), J. Guerra (remote), S. Zephirin (remote), T. McCoy (remote), Y. Jones (remote)
Directors Absent
C. Staudenraus
Directors who arrived after the meeting opened
Y. Jones
Ex Officio Members Present
M. Ston (remote)
Non Voting Members Present
M. Ston (remote)
Guests Present
Kristen Miles- OSBA (remote)
I. Opening Items
A.
Record Attendance
B.
Call the Meeting to Order
C.
General Public Comment
D.
Strategic Planning
Kristen Miles from OSBA facilitated discussions on next steps for our school's strategic plan.
Topics included:
1. Draft of goal statements, give direction to admin team
2. What is Board's role in these goal statements? What is not?
3. Communication plan for the community
4. Decisions on training
5. Any work needed in August
6. Other
II. New Buisness
A.
Approve Meeting Minutes: May Board Meeting
B.
Adopt Charter Director Evaluation Tool
| Roll Call | |
|---|---|
| S. Zephirin |
Aye
|
| T. McCoy |
Aye
|
| C. Billings |
Aye
|
| C. Staudenraus |
Absent
|
| J. Guerra |
Aye
|
| E. Hatch |
Aye
|
| Y. Jones |
Absent
|
C.
Approve Employment Agreements
| Roll Call | |
|---|---|
| C. Staudenraus |
Absent
|
| J. Guerra |
Aye
|
| C. Billings |
Aye
|
| E. Hatch |
Aye
|
| T. McCoy |
Aye
|
| Y. Jones |
Aye
|
| S. Zephirin |
Aye
|
III. Executive Director
A.
Directors Report
Academic Excellence
- The Leadership Team developed a schoolwide assessment calendar that we will implement next year. We have been doing most of these assessments in the past, but not in such an organized way.
Staff Training and Retention
- We are expecting 25 people to return next year, not counting Chris and Michelle.
Community Engagement and Positive School Culture
- Our last Familias Unidas meeting was fairly well attended. Families had a lot of questions about safety issues in the wake of recent tragedies and the Beaverton Police Department helped to answer those questions.
- Some parents asked about improving our security cameras and we’d like to investigate this more thoroughly next year.
- We will continue our classroom equity audit work in August.
Financial Stability
- Kudos again to Erin and the entire board for making a compelling argument to BSD to increase our funding to 85%! This will have a very positive impact on our future financial stability.
Hot Topics
- We are still looking for a 2nd grade teacher (one hire is pending), an administrative assistant and an instructional assistant. This is a much better position than we were last year at this time!
Seeking Input - Nothing this month
Decisions Needed
- $1500 (after tax) re-signing bonus to be paid in September using funds from HB 4030. Board would like language on stipend to include info on what happens if teacher leaves their position mid year.
- Eliminate the 10 year cap on experience for salary placement for new hires (local and international)
| Roll Call | |
|---|---|
| Y. Jones |
Aye
|
| C. Staudenraus |
Absent
|
| T. McCoy |
Aye
|
| C. Billings |
Aye
|
| E. Hatch |
Aye
|
| J. Guerra |
Aye
|
| S. Zephirin |
Aye
|
| Roll Call | |
|---|---|
| C. Billings |
Aye
|
| T. McCoy |
Aye
|
| J. Guerra |
Aye
|
| E. Hatch |
Aye
|
| S. Zephirin |
Aye
|
| Y. Jones |
Aye
|
| C. Staudenraus |
Absent
|
IV. PTO
A.
PTO Report
-Yessenia reviewed updates on PTO board members and upcoming events
-Great discussion on community engagement needs for next year
V. Finance
A.
Treasurers Report
Financials delayed due to new accounting system.
B.
Bank Changes
| Roll Call | |
|---|---|
| C. Billings |
Aye
|
| Y. Jones |
Aye
|
| J. Guerra |
Aye
|
| S. Zephirin |
Aye
|
| E. Hatch |
Aye
|
| T. McCoy |
Aye
|
| C. Staudenraus |
Absent
|
VI. Governance
A.
Governance Report
Proposed Board Officer Elections 2022-2023
- President: Christa Billings
- VP: Erin Hatch
- Secretary: Sarah Zephirin
- Treasurer: Yessenia Jones (voted on last meeting)
| Roll Call | |
|---|---|
| T. McCoy |
Aye
|
| E. Hatch |
Aye
|
| Y. Jones |
Aye
|
| S. Zephirin |
Aye
|
| C. Billings |
Aye
|
| C. Staudenraus |
Absent
|
| J. Guerra |
Aye
|
B.
Policy Update
| Roll Call | |
|---|---|
| T. McCoy |
Aye
|
| Y. Jones |
Aye
|
| J. Guerra |
Aye
|
| C. Staudenraus |
Absent
|
| E. Hatch |
Aye
|
| S. Zephirin |
Aye
|
| C. Billings |
Aye
|
VII. Development
A.
Development Report
Meeting will be cancelled next week. Action Items can be incorporated in August retreat.
VIII. Closing Items
A.
Action Items
-Michelle to share 4 pillars and goal statements in next family newsletter
-Michelle and Chris to add Kristen's notes/feedbacks to the strategic plan document
- Christa to schedule August retreat, will send out a doodle? (To finalize action items for each pillar on strategic plan, determine professional development needs for Board)
-Michelle to report back to board on language used with staff regarding conditions of signing bonus
-July meeting cancelled
-Sarah to add Board meeting dates to Board on Track for the 22-23 school year
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