Arco Iris Spanish Immersion School
Minutes
June Board Meeting
Date and Time
Thursday June 18, 2020 at 6:00 PM
Location
Join Zoom Meeting
https://us02web.zoom.us/j/85371068909?pwd=TkpjR0dBNFM4bWplZEhRdGRzU2hJQT09
https://us02web.zoom.us/j/85371068909?pwd=TkpjR0dBNFM4bWplZEhRdGRzU2hJQT09
Meeting ID: 853 7106 8909
Password: 1Uzghf
Password: 1Uzghf
Directors Present
C. Billings (remote), E. Hatch (remote), L. Anderson (remote), M. Barron (remote), R. Christopherson (remote), S. Marx (remote), S. Stevens (remote), S. Trivedi (remote)
Directors Absent
R. Timmons
Directors who arrived after the meeting opened
S. Trivedi
I. Opening Items
A.
Record Attendance and Guests
B.
Call the Meeting to Order
C. Billings called a meeting of the board of directors of Arco Iris Spanish Immersion School to order on Thursday Jun 18, 2020 at 6:05 PM.
C.
Public Comment
The Board expressed their sincere thanks to Mr. Rob Timmons for his valuable service to the Board as a member and Treasurer.
D.
Approve Minutes - 5/21/2020 Board Meeting
S. Marx made a motion to approve the minutes from May Board Meeting on 05-21-20.
R. Christopherson seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| R. Timmons |
Absent
|
| E. Hatch |
Aye
|
| S. Marx |
Aye
|
| L. Anderson |
Aye
|
| R. Christopherson |
Aye
|
| M. Barron |
Aye
|
| S. Trivedi |
Absent
|
| S. Stevens |
Aye
|
| C. Billings |
Aye
|
E.
Approve Minutes - 6/4/2020 Special Session Board Meeting
S. Marx made a motion to approve the minutes from Board Special Session Meeting on 06-04-20.
R. Christopherson seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| R. Christopherson |
Aye
|
| C. Billings |
Aye
|
| L. Anderson |
Aye
|
| E. Hatch |
Aye
|
| S. Trivedi |
Absent
|
| S. Stevens |
Aye
|
| R. Timmons |
Absent
|
| S. Marx |
Aye
|
| M. Barron |
Aye
|
F.
Approve Minutes - 6/11/2020 Special Session Board Meeting
S. Marx made a motion to approve the minutes from Special Session Board Meeting on 06-11-20.
R. Christopherson seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| S. Stevens |
Aye
|
| C. Billings |
Aye
|
| M. Barron |
Aye
|
| R. Timmons |
Absent
|
| R. Christopherson |
Aye
|
| S. Trivedi |
Absent
|
| L. Anderson |
Aye
|
| E. Hatch |
Aye
|
| S. Marx |
Aye
|
II. New Business
A.
Elect 2020-2021 Officers for Board of Directors
S. Marx made a motion to elect Ms. Christa Billings as President for 2020-21.
S. Stevens seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| R. Christopherson |
Aye
|
| E. Hatch |
Aye
|
| S. Trivedi |
Absent
|
| S. Stevens |
Aye
|
| R. Timmons |
Absent
|
| C. Billings |
Aye
|
| S. Marx |
Aye
|
| L. Anderson |
Aye
|
| M. Barron |
Aye
|
S. Marx made a motion to elect Ms. Sarita Stevens as Vice President for 2020-21.
L. Anderson seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| C. Billings |
Aye
|
| M. Barron |
Aye
|
| L. Anderson |
Aye
|
| S. Trivedi |
Absent
|
| E. Hatch |
Aye
|
| R. Timmons |
Absent
|
| S. Stevens |
Aye
|
| R. Christopherson |
Aye
|
| S. Marx |
Aye
|
S. Stevens made a motion to elect Ms. Sara Marx as Board Secretary for 2020-21.
R. Christopherson seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| S. Marx |
Aye
|
| C. Billings |
Aye
|
| R. Timmons |
Absent
|
| R. Christopherson |
Aye
|
| L. Anderson |
Aye
|
| E. Hatch |
Aye
|
| S. Stevens |
Aye
|
| M. Barron |
Aye
|
| S. Trivedi |
Absent
|
S. Stevens made a motion to elect Ms. Shagun Trivedi as Treasurer for 2020-21.
L. Anderson seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| E. Hatch |
Aye
|
| L. Anderson |
Aye
|
| C. Billings |
Aye
|
| S. Stevens |
Aye
|
| R. Timmons |
Absent
|
| R. Christopherson |
Aye
|
| S. Marx |
Aye
|
| S. Trivedi |
Absent
|
| M. Barron |
Aye
|
B.
Charter Renewal Committee - Assign Members
S. Trivedi arrived.
Ms. Christa Billing introduced the reinstatement of the Charter Renewal Committee.
S. Stevens made a motion to reinstate the Charter Renewal Committee.
S. Trivedi seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| S. Stevens |
Aye
|
| C. Billings |
Aye
|
| R. Timmons |
Absent
|
| L. Anderson |
Aye
|
| S. Trivedi |
Aye
|
| S. Marx |
Aye
|
| E. Hatch |
Aye
|
| R. Christopherson |
Aye
|
| M. Barron |
Aye
|
C.
ReOpening Guidelines
This item was tabled for the next meeting with Executive Director Michelle Herron.
III. Academic Excellence
A.
Executive Director's Report
This item was tabled for the next meeting with Executive Director Michelle Herron.
B.
Strategic Direction - Results of Survey and Director's Goals
This item was tabled for the next meeting with Executive Director Michelle Herron.
IV. Finance
A.
Treasurer's Report
The was no Treasurer's Report this month.
B.
Finance Committee
There was no Finance Committee Report this month.
C.
Approve 2020-2021 Staff Agreements
The Board discussed the staff agreements for 2020-21 and year-over-year retention.
R. Christopherson made a motion to approve the staff employment agreements as presented.
S. Trivedi seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| M. Barron |
Aye
|
| E. Hatch |
Aye
|
| L. Anderson |
Aye
|
| S. Trivedi |
Aye
|
| S. Marx |
Aye
|
| R. Timmons |
Absent
|
| R. Christopherson |
Aye
|
| C. Billings |
Aye
|
| S. Stevens |
Aye
|
D.
Approve BoardOnTrack Contract Renewal
Ms. Christa Billings presented the BoardOnTrack contract renewal, including the comparison review process.
S. Stevens made a motion to approve the contract for BoardOnTrack at the Essential Membership Package level.
S. Trivedi seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| S. Stevens |
Aye
|
| R. Timmons |
Absent
|
| C. Billings |
Aye
|
| M. Barron |
Aye
|
| L. Anderson |
Aye
|
| S. Trivedi |
Aye
|
| S. Marx |
Aye
|
| E. Hatch |
Aye
|
| R. Christopherson |
Aye
|
V. Development
A.
PTO Report
There was no PTO Report this month.
B.
Development & Community Relations Committee
There was no Development & Community Relations Committee Report this month.
VI. Governance
A.
Governance Committee
Ms. Christa Billings shared that the draft policies will be sent to the Board a month in advance for review, as there are many (90+),
VII. Closing Items
A.
Closing Comments and Action Items
The Board promoted the current online Auction, which runs until June 22nd.
The Board made a call for additional survey questions for the upcoming community survey.
The Board made a call for additional survey questions for the upcoming community survey.
B.
Adjourn Meeting
There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 6:41 PM.
Respectfully Submitted,
S. Marx