Arco Iris Spanish Immersion School
Minutes
January Board Meeting
Date and Time
Thursday January 16, 2020 at 6:00 PM
Location
8205 SW Creekside Place
Directors Present
C. Billings, C. Kirschner, L. Anderson (remote), M. Barron, R. Christopherson, R. Timmons, S. Marx, S. Stevens, S. Trivedi
Directors Absent
None
Directors who arrived after the meeting opened
L. Anderson, R. Timmons, S. Stevens
Ex Officio Members Present
M. Ston
Non Voting Members Present
M. Ston
Guests Present
Yessenia Jones
I. Opening Items
A.
Record Attendance and Guests
B.
Call the Meeting to Order
C. Billings called a meeting of the board of directors of Arco Iris Spanish Immersion School to order on Thursday Jan 16, 2020 at 6:07 PM.
C.
Public Comment
There were no public comments.
D.
Approve Minutes
S. Marx made a motion to approve the minutes from December Board Meeting on 12-19-19.
R. Christopherson seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| R. Timmons |
Absent
|
| M. Barron |
Aye
|
| C. Billings |
Aye
|
| S. Marx |
Aye
|
| S. Stevens |
Absent
|
| R. Christopherson |
Aye
|
| L. Anderson |
Absent
|
| S. Trivedi |
Aye
|
| C. Kirschner |
Aye
|
II. New Business
A.
Employee agreement
C. Kirschner made a motion to approve the Employment Agreement for Pamela Humbird.
S. Stevens seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| R. Timmons |
Absent
|
| C. Kirschner |
Aye
|
| M. Barron |
Aye
|
| R. Christopherson |
Aye
|
| L. Anderson |
Absent
|
| S. Marx |
Aye
|
| S. Stevens |
Absent
|
| C. Billings |
Aye
|
| S. Trivedi |
Aye
|
III. Academic Excellence
A.
Executive Director's Report
ACTION ITEM: Executive Director Michelle Herron to remind SIS to attend the monthly Board meeting.
Executive Director Michelle Herron provided her report, addressing Student Achievement (State Assessment, proficiency testing), Climate and Culture (PR relief efforts, Student and staff recognition), Professional Development (Oregon Association of Bilingual Educators), Hot Topics (new hire, enrollment tours, Student Investment Act (SIA) feedback process), Leave Policy, and SIA proposed budget.
Board discussed including investments in student success and enrichment programs as a part of AI's marketing narrative, to assist with fundraising efforts.
ACTION ITEM: Finance Committee to draft recommendation on leave policy (one bucket of PTO vs. separate sick leave and personal leave) at the next Finance Committee Meeting.
Executive Director Michelle Herron provided her report, addressing Student Achievement (State Assessment, proficiency testing), Climate and Culture (PR relief efforts, Student and staff recognition), Professional Development (Oregon Association of Bilingual Educators), Hot Topics (new hire, enrollment tours, Student Investment Act (SIA) feedback process), Leave Policy, and SIA proposed budget.
Board discussed including investments in student success and enrichment programs as a part of AI's marketing narrative, to assist with fundraising efforts.
ACTION ITEM: Finance Committee to draft recommendation on leave policy (one bucket of PTO vs. separate sick leave and personal leave) at the next Finance Committee Meeting.
S. Stevens arrived.
L. Anderson arrived.
R. Timmons arrived.
M. Barron made a motion to adopt the draft Student Investment Account Budget 2020-2021.
R. Christopherson seconded the motion.
The board VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| C. Billings |
Aye
|
| S. Marx |
Aye
|
| S. Stevens |
Aye
|
| L. Anderson |
Aye
|
| C. Kirschner |
Aye
|
| R. Christopherson |
Aye
|
| S. Trivedi |
Aye
|
| M. Barron |
Aye
|
| R. Timmons |
Aye
|
B.
Staff Report
There was no Staff Report.
IV. Finance
A.
Treasurer's Report
Mr. Rob Timmons provided the Treasurer's Report for December 2019:
Treasurer’s Report
o ADMw received for December : $192,214
o Total income for December was $305,528
o Cash balance for December was $1,487,811
o Accts Receivable for December was $103,278
B.
Finance Committee
V. Development
A.
PTO Report
Ms. Yessenia Jones provided the PTO Report, discussing fundraising, Jog-a-thon returns, the need for 2 fundraising events, PR earthquake support, February Movie night, Si Senor Dinner returns, upcoming restaurant nights, AI socks.
Board discussed need for consistent communication that links the value of the school with fundraising, whether money or time.
ACTION ITEM: Executive Director Michelle Herron and Development Committee to add a couple lines to weekly newsletter about donating to the school.
Board discussed need for consistent communication that links the value of the school with fundraising, whether money or time.
ACTION ITEM: Executive Director Michelle Herron and Development Committee to add a couple lines to weekly newsletter about donating to the school.
B.
Development & Community Relations Committee
Ms. Sarita Stevens provided the Development & Community Relations Committee report, discussing grant submission for playground funding, scheduling the final filming of the PR video.
VI. Closing Items
A.
Closing Comments and Action Items
Ms. Christa Billings noted that January is Board appreciation month, and she thanked the board for their service.
The Board discussed the upcoming auction contributions and sponsorships.
Ms. Christa Billings announced that tonight is Ms. Carrie Kirshner's final Board meeting; and she will be staying on the Governance Committee for a few more months. The Board thanked her for the years of service.
The Board discussed the upcoming auction contributions and sponsorships.
Ms. Christa Billings announced that tonight is Ms. Carrie Kirshner's final Board meeting; and she will be staying on the Governance Committee for a few more months. The Board thanked her for the years of service.
Ms. Sara Marx read the action items.
B.
Adjourn Meeting
There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 8:17 PM.
Respectfully Submitted,
S. Marx
Documents used during the meeting
None