Arco Iris Spanish Immersion School
Minutes
November Board Meeting
Date and Time
Thursday November 21, 2019 at 6:00 PM
Location
8205 SW Creekside Place
Directors Present
C. Billings, C. Kirschner, R. Timmons, S. Marx, S. Stevens, S. Trivedi
Directors Absent
L. Anderson, M. Barron, R. Christopherson
Directors who arrived after the meeting opened
C. Kirschner
Directors who left before the meeting adjourned
R. Timmons
Guests Present
Bill Lisak
I. Opening Items
A.
Record Attendance and Guests
B.
Call the Meeting to Order
C. Billings called a meeting of the board of directors of Arco Iris Spanish Immersion School to order on Thursday Nov 21, 2019 at 6:08 PM.
C.
Public Comment
No comments were provided.
D.
Approve Minutes
S. Marx made a motion to approve minutes from the October Board Meeting on 10-17-19 October Board Meeting on 10-17-19.
S. Stevens seconded the motion.
The board VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| S. Stevens |
Aye
|
| S. Trivedi |
Aye
|
| R. Timmons |
Aye
|
| R. Christopherson |
Absent
|
| C. Billings |
Aye
|
| M. Barron |
Absent
|
| L. Anderson |
Absent
|
| C. Kirschner |
Aye
|
| S. Marx |
Aye
|
E.
Approve Minutes
S. Marx made a motion to approve minutes from the Special Session Board Meeting on 10-30-19 Special Session Board Meeting on 10-30-19.
S. Stevens seconded the motion.
The board VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| R. Timmons |
Aye
|
| M. Barron |
Absent
|
| S. Trivedi |
Aye
|
| C. Billings |
Aye
|
| L. Anderson |
Absent
|
| R. Christopherson |
Absent
|
| S. Marx |
Aye
|
| S. Stevens |
Aye
|
| C. Kirschner |
Aye
|
F.
Approve Minutes
S. Marx made a motion to approve minutes from the Board Training & Special Session on 08-05-19 Board Training & Special Session on 08-05-19.
S. Stevens seconded the motion.
The board VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| S. Stevens |
Aye
|
| S. Trivedi |
Aye
|
| S. Marx |
Aye
|
| M. Barron |
Absent
|
| R. Christopherson |
Absent
|
| L. Anderson |
Absent
|
| C. Billings |
Aye
|
| R. Timmons |
Aye
|
| C. Kirschner |
Aye
|
II. New Business
A.
Audit Presentation
Mr. Bill Lisac, CPA, from Jarrard, Seibert, Pollared & Co. LLC, presented the audit and walked through required disclosures on significant audit findings.
B.
Lottery
Ms. Christa Billings shared that the 6th grade lottery is January 17, 2020, before the second consideration cutoff for option schools.
R. Timmons made a motion to approve the proposed lottery date.
S. Trivedi seconded the motion.
The board VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| L. Anderson |
Absent
|
| R. Timmons |
Aye
|
| C. Billings |
Aye
|
| S. Stevens |
Aye
|
| S. Trivedi |
Aye
|
| R. Christopherson |
Absent
|
| M. Barron |
Absent
|
| C. Kirschner |
Aye
|
| S. Marx |
Aye
|
C.
Board member Term Renewals
S. Trivedi made a motion to renew Ms. Sarita Stevens term as a Board Member for the next three years.
C. Kirschner seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| S. Stevens |
Abstain
|
| R. Christopherson |
Absent
|
| C. Billings |
Aye
|
| S. Trivedi |
Aye
|
| S. Marx |
Aye
|
| C. Kirschner |
Aye
|
| R. Timmons |
Aye
|
| M. Barron |
Absent
|
| L. Anderson |
Absent
|
D.
OSBA Annual Convention Update
This agenda item is tabled until the December meeting.
III. Academic Excellence
A.
Executive Director's Report
Ms. Michelle Herron presented the Executive Director Report, including: Student achievement; climate and culture; professional development; hot topics; input and decisions.
ACTION ITEM: Board to research charitable giving policies and practices in peer schools with the goal of setting strategic direction and policy in the coming year.
ACTION ITEM: Ms. Christa Billings will provide Ms. Michelle Herron a policy template for a proposed proficiency testing policy.
B.
Staff Report
No Staff Report was presented.
IV. Development
A.
PTO Report
Ms. Yessenia Jones presented the PTO Report, including: Brillemos Juntos dance; paying out vendors when larger purchases; spirit wear; restaurant nights fundraising; book fair; Playground Committee; and Jogathon.
B.
Development & Community Relations Committee
Ms. Sarita Stevens provided an update from the Development Committee, including: competitive playground bids; grant applications; seed funding; pledge drive.
C. Kirschner arrived.
C.
Playground Grant
R. Timmons made a motion to grant the authority of finalizing and approving two grant applications to Ms. Sarita Stevens and Ms. Christa Billings.
S. Trivedi seconded the motion.
The board VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| S. Trivedi |
Aye
|
| M. Barron |
Absent
|
| C. Kirschner |
Aye
|
| R. Timmons |
Aye
|
| R. Christopherson |
Absent
|
| S. Marx |
Aye
|
| S. Stevens |
Aye
|
| C. Billings |
Aye
|
| L. Anderson |
Absent
|
V. Finance
A.
Treasurer's Report
Mr. Rob Timmons presented the Treasurer's Report:
o Net gain for October was $95,585
o ADMw received for October: $301,551 - This is the first payment that reflects our current enrollment numbers
o Total income for October was $366,521
o Cash balance for October was $1,404,544
o Accts Receivable for October was $162,294
I am also attaching a copy of the enrollment funding report, so that you can better understand how this primary source of our income is calculated. Please make note of the following highlights:
425.7 - Student enrollment (based on September count)
22.40 - the added "weight" credit tied to our students in poverty and students in the English Language Learner program.
Total: 448.10
This is multiplied by the Oregon Dept of Ed allotted charter rate of $8,347/student, which equals $3,740,291. Arco Iris gets 80% of that (see "SSF flow Through Rate for K-8"), or $2,992,233. Beaverton School District keeps $748,058 as an alleged cost of supporting charter school students in various areas such as Special Education.
B.
Finance Committee Update
R. Timmons left.
C.
ODE approved HASS plan for Board Approval
S. Trivedi made a motion to to adopt the HASS plan as presented.
S. Stevens seconded the motion.
The board VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| S. Stevens |
Aye
|
| M. Barron |
Absent
|
| C. Kirschner |
Aye
|
| S. Marx |
Aye
|
| C. Billings |
Aye
|
| L. Anderson |
Absent
|
| S. Trivedi |
Aye
|
| R. Christopherson |
Absent
|
| R. Timmons |
Absent
|
D.
Backflow Contractor Bid
S. Marx made a motion to approve Alliant as the backflow vendor for emergency repair work.
S. Trivedi seconded the motion.
The board VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| C. Billings |
Aye
|
| S. Stevens |
Aye
|
| R. Timmons |
Absent
|
| R. Christopherson |
Absent
|
| L. Anderson |
Absent
|
| S. Marx |
Aye
|
| S. Trivedi |
Aye
|
| M. Barron |
Absent
|
| C. Kirschner |
Aye
|
VI. Governance
A.
Governance Committee
No Committee update was provided.
VII. Closing Items
A.
Closing Comments and Action Items
Ms. Sara Marx read the action items.
B.
Adjourn Meeting
There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 8:31 PM.
Respectfully Submitted,
S. Marx