Pinnacles Prep Charter School
Minutes
Monthly Board Meeting
Date and Time
Wednesday June 21, 2023 at 6:00 PM
In Person: Pinnacles Prep Campus (Admin Office Conference Room) - 504 S. Chelan Ave
Via Zoom:
https://us02web.zoom.us/j/88428303638
Meeting ID: 884 2830 3638
Dial In: 1-719-359-4580
Board Members: Rick Wray, Oscar Licon Eusebio, Karen Rutherford, Flora Fernandez, Tyler McGee, Xaxira Velasco Ponce De Leon, Mario Reyes, Tod Treat.
Contact: Oscar Licon Eusebio, Board Secretary
Email: oscar@pinnaclesprep.org
Accessibility: This meeting is accessible to persons with disabilities. Special aids and services can be made available upon advance request. Advance requests for special aids and services must be made at least 48 hours in advance of the meeting's start time.
Public Comment (In-Person): Members of the public wishing to comment in person should sign up using the provided sign-in sheet 10 minutes prior to the start of the meeting. You will be called on at the meeting. The Board may respond to public comment during the meeting. Members of the public wishing to provide hard copy written comments at the meeting must bring 8 copies. Ten minutes will be allocated for public comment, with the option of the Chair to allow more.
Public Comment (Virtual): Advance requests for virtual public comment or to provide written public comment electronically must be made no later than 48 hours in advance of the meeting's start time. To make this request or provide a written public comment, please email Oscar Licon at oscar@pinnaclesprep.org. If you would prefer to provide oral public comment, you will be called on at the meeting. The Board may respond to public comment during the meeting. Ten minutes will be allocated for public comment, with the option of the Chair to allow more.
Small School. Big Ideas.
Pinnacles Prep Mission: We exist to cultivate curious, confident, and self-directed
students who lead and succeed in college, their careers, and their communities.
BOARD MEETING NORMS
Procedural: Follow Through on all Agreements | Be Fully Present Physically and Mentally | Start and End on Time
Behavioral: Keep Students at the Center of Our Work | Be Bold and Optimistic | Advance Justice | Put Relationships First | Assume Positive Intent
Trustees Present
F. Fernandez, K. Rutherford, M. Reyes (remote), R. Wray, T. McGee, T. Treat
Trustees Absent
O. Licon Eusebio, X. Velasco Ponce de Leon
Guests Present
Bethany Sebastian, J. Fineis, Lily Bond, S. Rolfs
I. Opening Items
A.
Welcome and Record Attendance
B.
Call the Meeting to Order
C.
Consent Agenda Approval
II. Advisory Body Special Guests
A.
Pinnacles Program Special Guest
Lily Bond presented about Science and Makerspace arts and her role at Pinnacles
III. Critical Issue Discussion
A.
Critical Issues Discussion
High School Update
Gretchen and Samm in Seattle working with Edcurious on our curriculum
Still looking for Spanish and PE/Outdoor Ed teachers
Hired HS Art Teacher and teach Middle school makerspace art for theatre
Have a lease agreement in process for the fall
Schedule and caldendar all set
Still need a family handbook
Enrollment
Completely full in 6 & 7
Seats still open in 8
Testing
Finished testing
Still waiting for science test scores
State testing: Ok – except math in 8th grade. 62% (??) of 8th graders are at level 1
Passion Projects
All scholars completed a project
All 7 & 8 graders presented at Exhibition night
Vertical scaling plan for next year
Books for Bucks
7th graders made the goal of everyone reading 2 books – went to Slidewaters
Moving Up Ceremony
Filled the convention center
Great program
Staffing
Jill discussed staffing changes
IV. Board Committee Updates
A.
Monthly Finance Dashboard
Tyler:
Yellow in two areas:
- Current Student Recruitment Count 93.6% 100% Current enrollment: 167.6 (AAFTE: 167.5) Budget: 179 (SPED: 28.1, budget: 24)
- Public Revenue Received as a % of overall budget
WA Charters gave us a bump in our grant payment earlier.
GASB v. FASB Audit Discussion- 8K and Jill sent a note to the state auditor today for a 1 time waiver.
B.
Select Committee and Task Force Updates (Governance and Facility)
K. Rutherford- we have 8 parents who were nominated to be on the board, and 3 respond that they were interested.
Bethany has a rising 7th and 6th grader at Pinnacles, lives in the neighborhood, passionate about Pinnacles and is interested in being on the board. Her resume is in the board packet.
S. Rolfs will follow up with Bethany and then if she is interested, we will vote at the next meeting.
K.Rutherford reminded everyone of the Principal survey that she is still collecting feedback for.
C.
Pinnacles Prep Charter Contract Education and Review
F. Fernandez discussed two sections of the charter contract:
Article VI:Enrollment
Article VII:Tuition and Fees
V. Additional Business
A.
Other Business
F. Fernandez wants to have a soccer team.
K. Rutherford: Update on Books for Bucks reading challenge.
Happy Half Days update
J. Fineis gave Camp Updates:desire to have a fall camp instead of spring
J. Fineis gave Summer program Update
K. Rutherford talked about theatre program.
VI. Closing Items
A.
Adjourn Meeting
K. Rutherford:
- Next meeting we will talk about new officers.
- Rick Wray will become the chairman in the fall.
- Tyler McGee has accepted to stay on one more year as treasurer.
- If anyone is interested in a vice chair position, let Karen know.
J.Fineis: proposes August 23rd for a board meeting, instead of regular August 16th meeting. We will discuss this at the July meeting.
In addition to approving the Minutes from the May 17th meeting, the motion also approved
all of items contained within the Consent Agenda, including the following financial data:
The following payments as audited and certified by the auditing officer, as required by RCW 42.24.080,
and those expense reimbursements claims certified, as required by RCW 42.24.090, are approved for
payment. In addition, payroll payments in the amount of $91,253.49 are also approved.
General Fund
Accounts Payable
Total electronic payments totaling $97,400.42 and
Check number N/A through N/A totaling $0.00
Non-AP Cash Disbursements
Total electronic payments totaling $495.85 and
Check number N/A through N/A totaling $0.00
Payroll
Total electronic payments totaling $91,253.49 and
Payroll check numbers N/A through N/A totaling $0.00