January Director’s Report

Prepared Mind Highlights

• LEAP Tutoring updates
• 40 students per grade level for a total of 200 students; of the 200/61 have been attending regularly
• Pacing Guides
• Teachers and Specialists have been working to finalize pacing guides to ensure we address priority standards prior to Spring testing
• New Teacher Experience
• The state has revised it’s teacher support plan and to include virtual and in person professional development. Currently we have several staff members who will attend in person and several who will participate virtually.
• School Culture Highlights
• Breakfast with Santa
• Despite the weather event we were able to host 150 families
• Christmas Concert
• Music department sponsored a concert featuring students from each grade level
• Robotics News
• The Triton Stingrays earned a berth to the state championships. They finished 12th in the team qualifier
• Student Panorama Survey
• The student panorama survey was completed and we are in the beginning phases of analyzing data. Preliminary analysis is indicating our Middle School students have a low perception of the school while our students in grades 3-5 have a positive perception of the school.
• 82% of 3-5th grade students would encourage a friend to enroll while only 39% of 6-8 grade students would encourage a friend to enroll.

Healthy Body Highlights

• Volleyball; season is underway with games starting this week
• Boys Basketball; boys basketball will begin at the end of the month and run through Feb. 2nd

Superintendent’s Report

January 4, 2023

December Scorecard Data:

The Average Fund Balance: $3,136,673

The average day’s cash: 76

Substitute Use: 52

Parent Complaints: 5

Withdraws: 13

New Students: 15 

Current Enrollment: 1104

Enrollment Trends: 

                                         K     1      2     3      4      5      6      7     8       Total

Total EOY Enrollment 

for 21-22 SY:               109  111  143  137  130  133  132  128    99      1122

Current Enrollment

 22-23 SY:                    89  119  131  138  134  110  133  129   121      1093

Variance                      -20    8   -12      1      4  -23     1      1    22

{YTD Persistence Rate: 95% (Goal 95%), YTD Conversion Rate: 80% (Goal 50%)}

2023-2024 New Enrollment: 39

• Re-enrollment opened on January 3rd. 
• Enrollment lottery scheduled for February 1st.

Employee Departures: 6 

Employee Complaints: 1

December Compliance Issues: 

The state authorizer issued a notice to revise our AFR.

Tom will discuss the audit progress.

December Operations Report:

We are still working to repair the electrical damage brought on by the weather event. The key fobs are not working, so the main entry door and entry to the portables will be manual.

December Innovative Work:

Revised teacher salary schedule.

Teacher Contract update.  

December Academics Report:

Executive Director’s report.

There are 15 weeks (66 instructional days left before LEAP testing). Every instructional minute counts. All teachers must follow the pacing guide for their grade level or content. Continue to introduce and practice Online Testing Tools.

After-school tutoring started for 3rd – 8th-grade students - four one-hour weekly sessions from December 5th through April 14th, 12 math and ELA teacher tutors (two per grade level), highly qualified, highly effective grade-level teachers.

Incentivizing parents to participate in the Steve Carter Tutoring Program.

Incentivizing VAM 3 and 4 Teachers.

PD for teachers to learn the state accountability and assessment process to make data-informed decisions for academic achievement and professional performance improvements. 

Teacher training on assessment guide standards - Emphasis on High-weighted Assessment Standards (e.g., Type I).

Curriculum map alignment with LEAP assessment.

Focus on Full Academic Year (FAY) students.

Teach across the curriculum initiative. 

Increased student computer time to practice typing and motor skills.

Incentives for daily teacher attendance. 

The Leadership Team will begin pulling intervention groups to support as many students as possible. Each team member will work with a small group of students.

December General Information:

Internal PTO audit results.  

Our next Coffee & Chat is this Thursday, January 20th. We will be sharing the school's

action plan based on the parent survey results.

Over the next few weeks, the Leadership Team will review the student Panorama survey results, create action plans, and share results with staff and parents.  

This year's results are presented in two grade bands, 3-5 and 6-8. There were 264 3rd-5th respondents and 280 6th-8th-grade respondents. 

Audited Actual 2020-21 

TOTAL REVENUES 

• 14,627,038

TOTAL EXPENSES 

•  13,805,591

Operating Surplus / (Deficit)

•  821,447

Budget 2021-22

TOTAL REVENUES 

•  16,774,760

TOTAL EXPENSES 

• 16,531,505

Projected 2021-22 (to Auditors)

• 243,255

Projected 2021-22 (to Auditors)

TOTAL REVENUES 

• 14,793,730

TOTAL EXPENSES

•  16,531,505

Operating Surplus / (Deficit)

• (1,795,013)

Budget 2022-23

TOTAL REVENUES

• 15,610,683

TOTAL EXPENSES 

• 14,931,283

Operating Surplus / (Deficit)

• 679,400

Projected 2022-23

TOTAL REVENUES

• 14,730,683

TOTAL EXPENSES 

• 14,501,283

Operating Surplus / (Deficit)

• 229,400

Jill talked about the link to the training presentation