Athlos Jefferson Parish
Minutes
AAJP Board Meeting
Date and Time
Wednesday May 5, 2021 at 7:00 PM
Location
Directors Present
E. Ketchens (remote), H. Wier (remote), N. Berg (remote), T. Nelson (remote)
Directors Absent
J. Wright, R. Johnson, S. Sewell
Guests Present
C. Vollmer (remote), J. Turgeon (remote), N. Thomas (remote)
I. Opening Items
A.
Call the Meeting to Order
N. Berg called a meeting of the board of directors of Athlos Jefferson Parish to order on Wednesday May 5, 2021 at 7:05 PM.
B.
Record Attendance
C.
Call for Conflict of Interest
None
II. Consent Agenda
A.
Approve Agenda
H. Wier made a motion to approve the consent agenda.
E. Ketchens seconded the motion.
The board VOTED unanimously to approve the motion.
B.
Approve April 7th, 2021 Board Meeting Minutes
H. Wier made a motion to approve the minutes from AAJP Board Meeting on 04-07-21.
E. Ketchens seconded the motion.
The board VOTED unanimously to approve the motion.
C.
Athlos Report
D.
Legal Reference additions to Policy Related to Title IX
III. Board Training
A.
Annual School Leader Evaluation
Jill discussed the School Leader Evaluation Process:
Board Members will have a closed session meeting in June and review completed rubric for the school leader.
Board Members will have a closed session meeting in June and review completed rubric for the school leader.
IV. Administrative Reports
A.
Director's Report
Employee Recognition- Team members will be voted on next week,annouced on Friday.
Teacher of the year will be announced in the upcoming weeks.
Human Resources:
Separations
HR Specialist
Teacher
Dean of Students
New Team Members
Taryta H.- Teacher
Tanja J.- Teacher
Cassie T.- P/T Custodian
Towanka F.- P/T Custodian
STEAM Saturdays
146 student participants
18 staff members
78 students were on the waiting list
7 staff on the waitlist
37 distance learning participants
STEAM student partcipants had attendance rate of 97%
Teacher partcipants had attendance rate of 100%
23 parent email request to pre-register for the next event
STEAM Saturdays was funded in part by Title IV funds
Athletics are Back!
50 football players
22 soccer players
20 cheerleaders
9 coaches/ sponsors
Season runs through May 18th!
LEAP 2025 Spirit
NERD Day
Crazy Hair Day
Twin Day
LDOE Site Visit
There was no areas of concern found in the foloowing areas:
General Compliance
Facilities Compliance
Special Education
Summer Learning Program for 1st -8th graders On Campus/ Virtual
June 1st - July 1st
Virtual Times: 1:00pm -4:00 pm or 4:00pm- 8:00pm
On Campus Times : 9:00am - 1:00pm
On Campus Meals; Breakfast and Lunch
Virtual Meals: Drive up meals on Monday amd Wednesdays
Technology: Virtual students will be issued a laptop. On campus studentds will have technology available on campus.
Covid 19
1 student was quarantined this month as they were identifed as a close contact to a person in their home. No in school cases.
Teacher of the year will be announced in the upcoming weeks.
Human Resources:
Separations
HR Specialist
Teacher
Dean of Students
New Team Members
Taryta H.- Teacher
Tanja J.- Teacher
Cassie T.- P/T Custodian
Towanka F.- P/T Custodian
STEAM Saturdays
146 student participants
18 staff members
78 students were on the waiting list
7 staff on the waitlist
37 distance learning participants
STEAM student partcipants had attendance rate of 97%
Teacher partcipants had attendance rate of 100%
23 parent email request to pre-register for the next event
STEAM Saturdays was funded in part by Title IV funds
Athletics are Back!
50 football players
22 soccer players
20 cheerleaders
9 coaches/ sponsors
Season runs through May 18th!
LEAP 2025 Spirit
NERD Day
Crazy Hair Day
Twin Day
LDOE Site Visit
There was no areas of concern found in the foloowing areas:
General Compliance
Facilities Compliance
Special Education
Summer Learning Program for 1st -8th graders On Campus/ Virtual
June 1st - July 1st
Virtual Times: 1:00pm -4:00 pm or 4:00pm- 8:00pm
On Campus Times : 9:00am - 1:00pm
On Campus Meals; Breakfast and Lunch
Virtual Meals: Drive up meals on Monday amd Wednesdays
Technology: Virtual students will be issued a laptop. On campus studentds will have technology available on campus.
Covid 19
1 student was quarantined this month as they were identifed as a close contact to a person in their home. No in school cases.
B.
Finance Report
Cash- Cash Balance is adequate to cover 30 days of expenditures
Prepaid- Rent accounts for the majority of prepaid expenses
State Revenue is trending slightly over revised budget. Overall funding is down slightly in 20-21 due to lower than budgeted enrollment numbers
Salaries & Benefits- expenditures are aligned with revised budget
Prepaid- Rent accounts for the majority of prepaid expenses
State Revenue is trending slightly over revised budget. Overall funding is down slightly in 20-21 due to lower than budgeted enrollment numbers
Salaries & Benefits- expenditures are aligned with revised budget
C.
Approve Financials
H. Wier made a motion to approve the financials.
E. Ketchens seconded the motion.
The board VOTED unanimously to approve the motion.
V. Committee Reports
A.
Governance Committee- No report this month
None
B.
Finance Committee
The Finance Committee reviewed RFPs for the financial advisor position and will recommend Mr. Phan as the financial advisor.
VI. Action Items (public comment must be had immediately before each action item vote)
A.
Financial Advisor Proposal/Result of RFP
H. Wier made a motion to approve Mr. Phan as the financial advisor.
E. Ketchens seconded the motion.
The board VOTED unanimously to approve the motion.
B.
Salary Schedule- Reconsideration
H. Wier made a motion to to approve a 5% salary schedule pay increase.
E. Ketchens seconded the motion.
The board VOTED unanimously to approve the motion.
C.
Master Service Agreement Extension
H. Wier made a motion to approve the Master Service Agreement Extension.
E. Ketchens seconded the motion.
The board VOTED unanimously to approve the motion.
D.
New Hires
H. Wier made a motion to approve all new hires.
E. Ketchens seconded the motion.
The board VOTED unanimously to approve the motion.
VII. Closing Items
A.
Adjourn Meeting
H. Wier made a motion to adjourn the meeting.
T. Nelson seconded the motion.
The board VOTED unanimously to approve the motion.
There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 7:47 PM.
Respectfully Submitted,
N. Thomas