No announcements.

No public comments.

Board Chair Rodolfo shared comparable executive compensation data for nearby charter schools and school districts, with base salaries ranging from $206,200 to $354,147. He noted that these market benchmarks directly relate to the CEO contract item listed on the agenda.

The board reconvened from closed session at 8:15pm and there were no reportable actions.

Board member Davis shared that the Fiscal Oversight Committee did not take any action and is not recommending any items for board approval. He shared the financial statements will be discussed into further detail with Prasanth from Charter Impact. 

Adrienne, CEO reported that DCA and BJE charter renewals remain on track for July submissions while the team continues redefining roles and budgets for the 2026-2027 school year. Following the end of the school year and seven graduations, she outlined the summer schedule, which includes summer school, a staff break the week of June 29th, leadership retreats, staff returning August 3rd, and upcoming board meetings in August.

Prasanth from Charter Impact presented the draft 2026-2027 Spring ConApps application, an annual requirement across school sites to secure federal title program funding by the June 30th deadline. Upon board approval, the application will be submitted for all schools to receive funding specifically under Title I Part A, Title II Part A, and Title IV Part A.

Prasanth shared that Education Protection Account (EPA) funding, established under Prop 30 and extended by Prop 55, requires schools to submit an annual spending plan restricted strictly to instructional costs. For Downtown Charter Academy, the proposed $73,340 in projected EPA funds will be allocated entirely toward teacher salaries and benefits.

Prasanth stated that the projected $57,040 in EPA funds for John Henry High School for the 2026-2027 school year must be restricted to instructional costs. The proposed budget allocates this entire amount toward certificated staff salaries and associated benefits.

Prasanth stated that EPA funding for RCA is projected at $807,739 for the 2026-2027 school year and must be restricted entirely to instructional spending. The proposed budget allocates the full amount toward certificated staff salaries and associated benefits.

Prasanth confirmed that the projected $82,802 in EPA funds for BJE for the 2026-2027 school year will be restricted entirely to instructional costs, with the proposed budget allocating the full amount toward certificated staff salaries and associated benefits.

Mary, Senior Director of Student Services and Special Education presented the California School Dashboard local indicators, which assess key areas such as basic services, standards implementation, parent engagement, and school climate. Across all sites, facilities were reported in good repair, all students had access to curriculum, and schools demonstrated positive progress toward high-quality educational programs. Individual campuses highlighted achievements in professional development, academic standards, CTE pathway development, and parent-community decision-making partnerships. Additionally, a new pilot program was introduced to bridge middle and high school connections by having older students mentor middle schoolers.

Mary requested the board's approval for the 2026-2027 LCAP for all schools, which outlines the organization's ongoing commitment to enhancing student outcomes through high-quality instruction, family engagement, and supportive learning environments. She noted that the plan was developed using stakeholder feedback, student achievement data, and organizational priorities to support strategic actions tailored to student needs.

Prasanth presented the 2026-2027 budget for Downtown Charter Academy using conservative projections of 386 enrolled students and 95% attendance, along with a 4.31% COLA based on the Governor's May Revision. DCA is projecting revenue per ADA of $20,625 against expenses per ADA of $20,436, generating budget surpluses for both 26-27 and the out years. State aid (LCFF) accounts for 70% of the total revenue, complemented by $1.89 million from other state sources like SPED, SB740, lottery, ELOP, ASES, Prop 28, and SSPDBG. Personnel costs make up approximately 49% of total expenses. DCA maintains a healthy financial position with an expected fund balance of 64.1% and a projected year-end cash balance of approximately $4 million.

For John Henry High School, enrollment is projected conservatively at 310 students with 92% attendance using the same May Revision COLA assumptions. Total revenue is projected at $6.433 million, with state aid representing 75% ($4.8 million), federal revenues at $270,000, and other state funding at $1.189 million, against projected expenses of $6.339 million ($22,229 per ADA). Personnel costs represent about 48% of total expenses. The model projects continued surpluses into the out years, a fund balance of 28.6% of total expenses at the end of 26-27, and a strong projected year-end cash balance of $4.1 million.

Richmond Charter Academy's budget is built on an enrollment projection of 320 students and 93% attendance. Total revenue is estimated at $6.019 million ($20,228 per ADA), driven by 70% state aid, $281,000 in federal funds, and $1.433 million in other state revenues. Total expenses are projected at $5.973 million ($20,072 per ADA), with personnel costs accounting for 48% of the budget. RCA anticipates modest surpluses in 26-27 and out years, ending the fiscal year with a 13.4% fund balance (above CDE requirements) and a healthy cash balance of $3.3 million.

Benito Juarez Elementary's 2026-2027 budget projects an enrollment of 480 students with 92.5% attendance, generating an estimated $68,000 surplus in 26-27 alongside continued growth in the out years. State aid accounts for 67.6% of total revenue, supplemented by $400,000 in federal revenue, $2.639 million in other state funding (including ELOP, ASES, Prop 28, and SSPDBG), and local parcel tax revenue. Total expenses are budgeted at $9.756 million, with personnel costs comprising about 43%. BJE maintains a robust financial profile with a projected year-end fund balance of 34.8% and strong cash reserves expected to reach around $5.5 million.

Board Chair Rodolfo asked for clarification on whether the projected cash balances presented for each school site represent only their reserves. Prasanth clarified that the stated figures represent the total cash balance, which includes both the operating cash balance and the site's reserves.

Item was removed from the agenda.

Maria, COS presented proposals from CharterSafe ($572,090) and Marsh ($499,242), noting that while Marsh offered a lower cost, it could not replicate CharterSafe's higher liability limits or coverage for historical claims dating back to 2013. The exposure risks outweighed the potential savings, staff recommended renewing general insurance and workers' compensation coverage with CharterSafe.

Maria recommended renewing the contract with Measure Ed for data management services after negotiating their initial 12% per-school rate increase down to 8%. Due to serving fewer schools overall, the total contract cost is lower at $85,438 while maintaining a strong, reliable vendor partnership.

Marisol, Senior Director of Operations presented a contract addendum extending the agreement with Revolution Foods for bundled meal services through the 2026-2027 school year (starting July 1, 2026). She noted that pricing remains unchanged with no rate increase, allowing the school to simply continue services.

Marisol presented a contract amendment for Rojas Janitorial to continue services while maintaining the same pricing structure as the current school year, with the key change being a shift to an hourly rate for the OCA. Across all four schools, the total cost for these services will be $28,800 per month.

Adrienne presented a renewal contract for substitute services, noting that the next 4 agenda items are being renewed primarily to ensure organizational compliance. She clarified that while there is no requirement or obligation to use the vendor's services, the school utilizes them as needed for substitute staffing.

Mary presented proposed master contract renewals for special education services, noting that the next three agenda items are similar in scope. She explained that these agreements ensure eligible students continue to receive necessary support while maintaining full compliance with federal and state regulations.

Marisol presented the HVAC Preventative Maintenance Agreement for all three buildings, totaling $44,042. She noted that this agreement is necessary to ensure ongoing system efficiency and maintain proper climate control across the facilities.

Marisol presented a $192,878.24 contract with U.S. Shade, to construct engineered shading structures. This project will benefit Downtown Charter Academy, where students regularly eat lunch outdoors.

Marisol requested approval for a $140,960 custom painting contract to refresh classrooms, common areas, and hallways ahead of an upcoming Williams facilities walkthrough. The project intentionally excludes administrative offices to focus resources directly on instructional and shared student spaces.

Marisol requested approval to replace aging HVAC equipment at BJE, noting that two of the site's four 75-ton Trane units have been in service since 1999, with one currently operating at only 50% capacity. Backed by a CMAS agreement, the total project cost to replace the unit is $547,100.

Board Chair Rodolfo asked whether the organization had explored applying for state capacity grants for HVAC systems.

Marisol confirmed that an application was submitted under the local benefit grant, though a decision will not be made until November. She explained that due to long lead times of 6 to 12 months for the HVAC units, they are proceeding now to ensure timely replacement and support for the facilities.

Marisol presented a $83,889.26 proposal from Garfia's Flooring Inc. for Downtown Charter Academy to replace hallway carpeting with tile and repair the dance room floor to ensure safety compliance.

Marisol requested board approval for Bay Pro Landscaping Service Proposals regarding landscaping and irrigation services because cumulative annual expenditures have reached the CEO's authorized spending threshold.

Mary requested board approval quotes for Amplify Science & Math curriculum materials, including updated science kits and new science curriculum for DCA. Approving these replacement materials ensures teachers and students have the necessary resources ready for implementation at the start of the school year.

Mary requested board approval for the purchase of Savvas curriculum materials, which serve as the organization's standards-aligned English Language Arts curriculum. She stated this is a new curriculum that is replacing Springboard.

Maria presented the annual family handbook, noting that staff updated operational items and incorporated new policy language.

Adrienne presented minimal updates to the employee handbook to clarify benefits for 11-month employees and align vacation policy language with California law. She added that staff plan to conduct a deeper review of the handbook and bring additional proposed changes back to the board in the fall.

Adrienne, recommended Kelly Le to be the Oakland Charter Academy Closure Appointee.

Adrienne shared that under the closure plan, OCA will cease operations on June 30th and will not hold a summer school session. Students will be placed in other schools next year, while staff received notices allowing them to apply for positions within the network. Additionally, all school records will be stored on AMPS property while staff continue reviewing assets and liabilities to prepare an asset reallocation schedule for board review. 

Adrienne presented the conditional approval for the Downtown Charter Academy DCA charter renewal petition, noting that while the updated petition was submitted late the previous night and substantially represents DCA's growth and expansion, staff are requesting delegated authority for the executive committee to finalize and approve the renewal petition once remaining minor adjustments are completed.

Maria presented the annual notices required by California to be posted across county offices, noting that the document was reviewed by legal with minimal changes beyond state-mandated updates.

Maria presented the new student mobile device policy required as of July 1st regarding smartphones and other mobile devices, noting that staff crafted the policy to balance school operations with state-mandated legal requirements.

Maria presented an updated professional boundaries policy pursuant to AB 848, extending existing staff boundary standards to cover contractors, volunteers, board members, and anyone interacting with students.

Marisol presented a new extreme weather policy required by August 1st, incorporating frameworks from the California Department of Education and the California Department of Public Health to establish guidelines for modifying or canceling outdoor activities during environmental hazards such as extreme heat and wildfire smoke.

Marisol presented updates to the organization's wellness policy, which was previously updated in 2017 and 2021, to align language with current operations, specifically updating guidelines around student meals to maintain compliance and eligibility with the National School Lunch and School Breakfast Programs.

Adrienne presented updates to the fiscal policies and procedures, noting that updates were primarily technical and clarifying since the policy was already robust. Key changes included reducing the CEO delegation expense from $1,000 to $500 and clarifying federal spending thresholds as previously requested by the board. Additionally, the revised policy removes the withholding of report cards for insufficient funds checks and clarifies the CEO's approval authority for employment agreements exceeding $100,000.

Board Chair Rodolfo suggested modifying, rather than removing the policy on CEO compensation approval by raising the threshold to $160,000, ensuring that any salaries exceeding $160,000 would still require board review and approval.

Marisol presented an update on current enrollment metrics and ADA. First, she covered offer commitments, waitlists, and intent-to-return data across the schools, noting that John Henry missed its entry-level target with 74 students but is seeing recent progress from pending offers. Next, she shared survey feedback from 14 families who declined offers for John Henry, citing geographic and transit barriers, acceptance into first-choice schools, and a desire for specialized support for neurodivergent or LGBTQ+ students. To address these concerns, staff are pivoting campaign strategies to highlight existing IEP and inclusive supports, launching carpooling networks to satisfy conditional use permit requirements, and scheduling direct school tours with prospective families. Finally, Marisol reviewed P2 attendance data through April 3, 2026, showing that most schools maintained ADA rates in the 90% range, while Oakland Charter Academy experienced a drop late in the school year.

Sally presented an update on recruitment, staffing vacancies, and teacher credentialing across AMPS schools. She reported that open positions decreased from 32 to 27, representing a 16% reduction in overall vacancies with 11 positions filled during the reporting period compared to seven in the prior period. Talent acquisition efforts yielded over 260 proactive candidate outreaches, leading to 45 candidate screens and 30 qualified applicants presented to school leaders. With leadership positions fully staffed, recruitment resources remain focused on instructional roles, which account for 73% of remaining vacancies. Finally, Sally noted that credentialing and placement finalizations for returning and new teachers will continue throughout the summer to ensure full operational readiness for the upcoming school year.

Sally presented a document requesting approval for limited assignment permits and support for the 26-27 school year. She noted that it is similar to the document brought to the board the previous month, confirming that a diligent search was conducted for fully qualified educators to maintain compliance with California teacher credentialing requirements..

Marisol presented a proposed master purchase order for current vendors, requesting pre-approval up to set limits so that staff can handle emergencies and continue essential work without inadvertently exceeding authorized limits for the CEO.

Board Chair Rodolfo reported the proposed Chief Executive Officer employment agreement prior to the board vote, outlining the required legal disclosures and contract terms. The agreement establishes a fixed three-year term running from July 1, 2026, to June 30, 2029, with an annual base salary of $286,516. It also includes participation in employee health and retirement benefits, 160 hours of annual vacation, 12 days of annual sick leave, and a $50,000 life insurance policy. Rodolfo then moved for board approval, stating that the overall compensation is fair and reasonable when compared to executive pay at similar regional schools.

Board Chair Rodolfo presented proposed amendments to the organization's bylaws, noting that feedback from legal review by YMC informed the adjustments. The revisions aim to restore appropriate balance by moving operational powers away from the board chair and back to full board governance and oversight. Additionally, the changes adjust board terms to be more feasible, clean up language to align with current law, and structure the bylaws so they remain adaptable without requiring frequent updates when legislation shifts.

Adrienne presented the 2026-2027 salary bands and stipends, which underwent review by the HR team. For school sites, long-term substitute rates were increased, and adjustments were made to expand the lunch traffic monitor and administrative assistant positions, while stipends remained unchanged. Additionally, adjustments were made to the home office salary bands, specifically increasing pay for most hourly roles.

Adrienne presented the proposed Board Meeting Calendar, explaining that meetings are scheduled consistently on Thursdays while accounting for necessary adjustments due to holidays. Additionally, two optional/discretionary meeting dates, August 13th and March 18th were added to the schedule to be used as needed if there are agenda items to address.