The purpose of this Special Meeting is to check-in with the Executive Director and review the process for the E.D. annual evaluation.

The board ended their closed Executive Session and M. Harmon-Vaught reconvened the public meeting at 8:25 PM.  He gave the floor to L. Timoney to discuss the E.D. evaluation procedure.

L. Timoney explained that last year the Executive Director filled out a survey, which was then given to board members to score and complete; this year everyone will be completing the survey simultaneously.

• Rating Scale: The rating scale being used this year is: ineffective/ developing/ effective/ highly effective. The outcome and summary will be reflective of that scale; we will still evaluate the E.D. on the 13 Core Competency Areas that were used last year; board members will be able to place their scores in the 13 areas by clicking on a rating scale for each or choosing "I don't know" if unfamiliar with a particular area. These ratings are in line with our charter.
• Timeline: The surveys will go out tomorrow; after the surveys are completed, the board members will meet in May, review the results and come to consensus and agreement as a board; we will meet again with the E.D. to discuss the outcome. We hope to complete the scoring by April 30th. 

T. Castanza asked what rubric will be used to determine the rating scale for scoring; M. Harmon-Vaught responded that there are goals that are data-bound, but also goals in leadership areas and competencies that are not bound to data but are fundamentally necessary for success. It's those trends rather than the specific exemplars on the individual items that will be important; it's the interpretations of the results rather than the results themselves that will be key. L. Timoney agreed and added if there are areas where there are disconnects, we can focus on why there is such a divide in those areas; everything is open to interpretation; some people are very generous in their scoring and some are more tough or strict; there is a prequalifier of how much interaction there is; the academic wording is the same as last year; there will also be an area for comments and the E.D. will have the ability to upload information for clarification in any area of the evaluation. 

M. Harmon-Vaught said that a message containing a prompt to complete the survey will be going out to the board members and E.D. tomorrow. R. Kerr wants to thank M. Harmon-Vaught and L. Timoney for their work on this; we received valuable feedback on the board evaluation that will help all of us.