Foxborough Regional Charter School
Minutes
Board Meeting
Date and Time
Tuesday May 11, 2021 at 6:15 PM
Meeting Format
Whether in person or online, the public is welcome to attend Board Meetings and have access to meeting minutes. Meetings are held once a month and additionally, as determined by the Board Chair. All meeting Agendas are posted to the school website at least 48 hours in advance of each public meeting.
During the meeting, the Board follows the published agenda and works through business. Audience members are not part of the formal discussion or deliberations, but may raise their hand to add brief comment or ask clarifying questions. Meetings start promptly on time as noted on the agenda.
Whether in person or online, the public is welcome to attend Board Meetings and have access to meeting minutes. Meetings are held once a month and additionally, as determined by the Board Chair. All meeting Agendas are posted to the school website at least 48 hours in advance of each public meeting.
During the meeting, the Board follows the published agenda and works through business. Audience members are not part of the formal discussion or deliberations, but may raise their hand to add brief comment or ask clarifying questions. Meetings start promptly on time as noted on the agenda.
Trustees Present
Badawi Dweik (remote), Kathleen Crawford (remote), Matthew Yezukevich (remote), Sergio Martin (remote), Susanna Girard (remote)
Trustees Absent
Reem Ozone
Guests Present
Annie Azarloza (remote), Cathy Alix (remote), Heidi Berkowitz (remote), Karen Calvert (remote), Krisan Pope (remote), Luis Soria (remote), Matt Harrington (remote)
I. Opening Items
A.
Roll Call Attendance
B.
Call the Meeting to Order
Kathleen Crawford called a meeting of the board of trustees of Foxborough Regional Charter School to order on Tuesday May 11, 2021 at 6:20 PM.
II. Leadership Report
A.
Awards, Honors, and Recognition
- National Green Day was celebrated by picking up trash and planting new plants on the grounds.
- The Third Grade held a Spanish Fashion show with students walking the runway in dress-down clothing while students MC'ed the event in Spanish with descriptions of their outfits.
- National History Month was celebrated in a variety of ways across the school.
- U.S. News and World Report rank the Foxborough Regional Charter School #106 in Massachusetts for the best public high schools ranked in the country. (over 17,000 public high schools are nationally-ranked.)
B.
Equity & Inclusion
Next week's meeting needed to be moved to make room for the MCAS testing.
C.
Personnel Update
- Keith Moan has been promoted to Technology Director. We are recruiting for a Network Administrator to back-fill his position.
- The middle-school principal position has been filled by Alisa Drikite. The Board of Trustees would like to thank Ben Dyer for his tireless efforts over the last two years as co-principal and principal of the Middle School. Ben will be moving to the position of Middle School Instructional Coach next year.
D.
Special Topic
Reports for Finance and Outreach
Karen Calvert presented the annual goals and achievements for the finance department. Heidi Berkowitz also presented the yearly goals and achievements for the Outreach Department. Please see the attached presentations. The Board of Trustees thank them and their staff for all of their hard work during this challenging year
Karen Calvert presented the annual goals and achievements for the finance department. Heidi Berkowitz also presented the yearly goals and achievements for the Outreach Department. Please see the attached presentations. The Board of Trustees thank them and their staff for all of their hard work during this challenging year
III. Committees
A.
Enrollment
- Enrollment currently sits at 1788 students.
- Second-round offers just went out to siblings.
- The school must not be over the cap (1700) per DESE requirements on October 1st of each year. It's not clear what happens if the school is over the cap of 1700 on this date. Annie Azarloza has taken the action to inquire with DESE.
B.
Facility
- 2020 Chrome book orders have been placed
- 2021 / 22 technology needs are being budgeted as part of the annual budgeting process
- Devices for staff are waiting for a final demo to arrive. They have been budgeted via a grant.
- Food Services has received three bids and is going through a valuation process to include the food quality and meet State guidelines for providing food to students.
- The elementary school carpet and flooring design phase are almost complete.
- The elementary school gymnasium roof is currently being evaluated for the most appropriate repairs to be completed. The facilities group has been trying to contact both the installer and the manufacturer to determine if there are any savings by a warranty.
- The universal power supply did have one power blip, which caused a reset. It has been ordered and will wait for its arrival.
- MCAS testing for technology is ready to go.
- The school owns two vans that have been underutilized for various reasons. We are currently looking into selling those vehicles.
C.
Finance
The fiscal year 2021
- Per pupil reduction did occur during the school year.
- Budget trending is as expected.
- The finance committee requests a special board meeting to appear on June 1st to discuss the fiscal 2022 budget.
- Tabled
D.
FRCS Foundation Inc
Nothing to Report
E.
Governance
Susanna Girard requested that the board members who have not completed the board assessment in Board on Track do so as soon as possible. Susanna also asked Dr Soria if he would be willing to complete the assessment, which he graciously accepted.
IV. Policy Review
A.
New Policy
Social Media Policy second reading:
Krisan Pope reviewed the social media policy draft for the second time with the Board of Trustees. She replied to all of the trustees' questions and made minor changes to the drafted policy to address their concerns.
Krisan Pope reviewed the social media policy draft for the second time with the Board of Trustees. She replied to all of the trustees' questions and made minor changes to the drafted policy to address their concerns.
Susanna Girard made a motion to approve the Social Media Policy as amended via roll call vote.
Matthew Yezukevich seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Kathleen Crawford |
Aye
|
| Matthew Yezukevich |
Aye
|
| Reem Ozone |
Absent
|
| Susanna Girard |
Aye
|
| Sergio Martin |
Aye
|
| Badawi Dweik |
Aye
|
V. Special Reports
A.
English Learner Parent Advisory Committee (ELPAC) Report
ELPAC will be meeting on May 19th- it will be our family engagement night, celebrating different cultures through food, music and dancing all via Zoom.
B.
Special Education Parent Advisory Committee (SEPAC) Report
SEPAC Met on May 7th - the Federation for children with special needs presented the required basic rights workshop for parents via zoom.
C.
Parent Advisory Group
The new Parent Advisory Group (P.A.G.) outlined their purpose.
- Give the community a parent-based touchpoint to voice concerns
- Convey parents concerns to Administration
- Help build community relationship
- Close the gap created by being a community of multiple districts
- Relationship building essentially happened in the parking lot when we were a smaller community
- Leverage events happening in our communities to encourage families to interact beyond the schools building creating a greater sense of community
- Not about individual case or family, about the community as a whole
- Not a decision-making body
D.
Partners In Education (PIE) Report
Nothing to report
VI. New/Old Business
A.
New/Old Business
None
VII. Items for the Next Meeting
A.
Items for the Next Meeting regular Board Meeting 08JUN2021
- Strategic Goals: Facilities
- Strategic Goals: Human Resources
VIII. Privilege of the Floor
A.
Privilege of the Floor
None
IX. Closing Items
A.
Approval of Minutes: 23MAR2021
tabled
B.
Approval of Minutes: 13APR2021
tabled
C.
Adjourn Meeting
Susanna Girard made a motion to adjourn to executive session with the intent to return to public session for the purposes of discussing a complaint brought against the Board of Trustees.
Badawi Dweik seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Susanna Girard |
Aye
|
| Reem Ozone |
Absent
|
| Matthew Yezukevich |
Aye
|
| Badawi Dweik |
Aye
|
| Kathleen Crawford |
Aye
|
| Sergio Martin |
Aye
|
There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 7:50 PM.
Respectfully Submitted,
Kathleen Crawford