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Pataula Charter Academy, Inc (Serving Pataula Charter Academy and Spring Creek Charter Academy)

Minutes

February Finance Meeting

Date and Time

Monday March 4, 2024 at 5:00 PM

Location

PCA INC Board Room 

Committee Members Present

C. Weathersby, J. Earp, K. Holley, R. Collins

Committee Members Absent

C. Boyd, G. Flowers, H. Worsley

Guests Present

L. Adkinson

I. Opening Items

A.

Record Attendance

B.

Call the Meeting to Order

C. Weathersby called a meeting of the Finance Committee of Pataula Charter Academy, Inc (Serving Pataula Charter Academy and Spring Creek Charter Academy) to order on Monday Mar 4, 2024 at 5:12 PM.

C.

Approve Minutes

R. Collins made a motion to approve the minutes from January Finance Meeting on 01-22-24.
K. Holley seconded the motion.
The committee VOTED unanimously to approve the motion.

D.

Approve Agenda

The following will be added to the Agenda:

II. G. Pataula Bus Lease - Vote

R. Collins made a motion to Approve the Agenda as amended.
K. Holley seconded the motion.
The committee VOTED unanimously to approve the motion.

II. Finance

A.

Pataula - Monthly Financial Reports

The Committee reviewed financial reports through December 2023. Pataula is on track to meet on Financial CPF. 

B.

Pataula - Irrigation well vendor selection

This item was tabled.

C.

Pataula - Bus radio vendor selection

Cheryl is requesting approval to use Mobile Communications America due to their location and proximity to use a local cell tower for radio transmission - to install radios in all of our buses, provide 2 handheld devices - for SRO and Transportation Director, and a school base station - we will use GADOE Safety Grant Funds for this purchase. They are offering a 4 year agreement. Jeremy Pritchett, Transportation Director is recommending this company as well. 

R. Collins made a motion to Approve Mobile Communications America for PCA two-way radio equipment and services.
J. Earp seconded the motion.
The committee VOTED unanimously to approve the motion.

D.

SCCA - Monthly Financial Reports

The Committee reviewed financial records through December. SCCA is on track to meet on Financial CPF. 

E.

SCCA - Driveway Repair

This item was tabled.

F.

SCCA - Septic tank repair expense

Cheryl is requesting approval for an emergency expense to Bobby Mills for $33,000 for septic tank repair. 

R. Collins made a motion to Approve the emergency expense to Bobby Mills of $33,000 for septic tank repair at SCCA.
J. Earp seconded the motion.
The committee VOTED unanimously to approve the motion.

G.

Pataula Bus Lease

Cheryl is requesting approval for Pataula to  lease 2 new buses from Tax Exempt Leasing for $67,000 a year. This includes air conditioning and cameras installed. The expense will be included in the FY24-25 budget, however, the lease needs to be signed now so the buses will be ready by August.  Pataula has not added new buses since 2017. Pataula did receive, through Grant Funds, 2 new battery powered buses. However, only one has been delivered and we are still waiting on them to commission the Charger. 

K. Holley made a motion to Approve Pataula leasing two new buses from Tax Exempt Leasing for $67,000 per year.
R. Collins seconded the motion.
The committee VOTED unanimously to approve the motion.

III. Closing Items

A.

Adjourn Meeting

J. Earp made a motion to Adjourn the meeting at 5:58.
R. Collins seconded the motion.
The committee VOTED unanimously to approve the motion.
There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 5:58 PM.

Respectfully Submitted,
C. Weathersby