Pataula Charter Academy, Inc (Serving Pataula Charter Academy and Spring Creek Charter Academy)
Minutes
July 2023 Board Meeting
Date and Time
Monday July 17, 2023 at 6:00 PM
Location
PCA Inc. Central Office Board Room
Directors Present
J. Sanders, K. Gilbert, L. Hixon, R. Lane, R. Sapp
Directors Absent
E. Austin, G. Flowers, R. Collins
Ex Officio Members Present
C. Weathersby, K. Holley
Non Voting Members Present
C. Weathersby, K. Holley
Guests Present
C. Boyd, L. Adkinson
I. Opening Items
A.
Record Attendance
B.
Call the Meeting to Order
C.
Approve Agenda
D.
Approve Minutes
E.
Approve Executive Session Minutes
The vote to approve the minutes from Executive Session 2, June 19, 2023 has been tabled. *Jennifer Sanders needs to abstain from voting on these minutes, but without her vote there will not be a quorum for the vote.
F.
Public Comment
There was no public comment.
G.
Executive Session - Personnel
II. Superintendent Report
A.
PCA Para Resignation
Chloe Hubbard, SPED para at PCA has resigned. Brandi Adams, SPED Director is looking at scheduling numbers for personnel needs.
B.
Attendance Policy revision
The Attendance Policy is being revised in an effort to improve student attendance post-COVID. Administration is seeking Board approval of the Revisions contingent upon Charter Commission approval.
C.
SCSC Academic Accountability, VAM, and SGP Reports - 2021-2022 SY
The state DOE did not calculate SGPs (student growth measures) or Beating the Odds scores for the 21/22 SY, but the SCSC calculated SGPs to get a "Progress" score and calculated the Value-Add Model.
- PCA - The reports show that PCA met at all grade bands in Content Mastery and in Elementary and Middle for Progress. PCA also scored statistically higher in middle grades ELA and American Lit and had high rankings in SGPs in both ELA and Math for Elementary, in ELA for Middle, and in American Lit.
- SCCA - The report shows that Elemetary met in Content Mastery, Content and Value-Added Implact and Middle met in Progress. SCCA also scored statistically higher in Elementary Math and had high rankings in SGPs in both ELA and Math for Elementary and Middle.
D.
PCA - Operational CPF Dashboard
PCA is on track to meet on Operational CPF.
E.
SCCA - Operational CPF Dashboard
SCCA is on track to meet on OPerational CPF.
III. CFO/Business Director Report
A.
PCA SRO Hire
B.
PCA - Pressure Washing Vendor Approval
Three bids were received for Pressure Washing at PCA. Cheryl is recommending the Board approve the lowest bid of $13,060 from Evergreen Lawn Services.
C.
MFSAB Policy
Cheryl is requesting Board approval for the MFSAB Policy revision to include the new GADOE requirement for drivers to complete a GADOE Bus Driver Physical.
IV. Governance Committee Report
A.
Board Officer Elections
B.
Governance Committee Chair
C.
Set Governance Committee Dates for FY24
Jennifer will email tentative dates to the committee for approval.
V. Academic Committee Report
A.
Set Academic Committee Meeting Dates for FY24
The Committee will meet on the following dates: September 11, 2023 at 5:00, January 11, 2024 at 5:00 and April 11, 2024 at 5:00. The Academic Committee meets at the PCA Inc. Central Office.
VI. Ad Hoc Superintendent/CFO Evaluation Committee Report
A.
Superintendent/CFO Evaluations
Rochelle will coordinate with Kylie and Cheryl for Evaluation Conference dates.
The following items need to be added to the Agenda:
Add III. C. MFSAB Policy Revision - Vote