Pataula Charter Academy, Inc (Serving Pataula Charter Academy and Spring Creek Charter Academy)
Minutes
January Finance Meeting
Date and Time
Monday January 23, 2023 at 5:00 PM
Location
Spring Creek Charter Academy conference room
Committee Members Present
C. Weathersby, E. Austin, G. Flowers, H. Worsley, K. Holley, R. Collins
Committee Members Absent
R. Beamon
Guests Present
L. Adkinson
I. Opening Items
A.
Record Attendance
B.
Call the Meeting to Order
C.
Approve Minutes
D.
Approve Agenda
II. Finance
A.
Pataula - CPF Financial Reports
B.
Spring Creek - CPF Financial Reports
SCCA Financial reports through November 2022 were reviewed. Spring Creek is on track to meet on Financial CPF with at score of 90.
C.
Pataula - CD Renewal
Cheryl informed the Committee that the Pataula CD has been renewed for another year at 4% interest. The current total amount of the CD is $1,072,115.
D.
Pataula - Camera system install - Vendor selection
PCA applied for and received a School Safety and Security Grant from the Office of Rural Education in the amount of $50,000. These funds will be used to install additional exterior cameras at PCA to include the Athletic Complex. Bids were opened and only one bid was received. Our IT Director made numerous attempts to obtain bids from other local companies but was not successful. Cheryl is requesting the Committee approve the bid of $13,169 from Action Alarm to install additional exterior cameras at PCA.
E.
Pataula - Door access control- Vendor selection
PCA applied for and received a School Safety and Security Grant from the Office of Rural Education in the amount of $50,000. These funds will be used to upgrade the key card door access controls at Pataula. Bids were opened and only one bid was received. Our IT Director made numerous attempts to obtain bids from other local companies but was not successful. Cheryl is requesting the Committee approve the bid of $11,390 from Action Alarm to install upgraded door access controls at PCA.
F.
Spring Creek - Camera system install - Vendor selection
SCCA applied for and received a School Safety and Security Grant from the Office of Rural Education in the amount of $50,000. These funds will be used to install additional exterior cameras at SCCA. Bids were opened and only one bid was received. Our IT Director made numerous attempts to obtain bids from other local companies but was not successful. Cheryl is requesting the Committee approve the bid of $14,096 from Action Alarm to install additional exterior cameras at SCCA.
G.
Spring Creek - Door access control installation - Vendor selection
SCCA applied for and received a School Safety and Security Grant from the Office of Rural Education in the amount of $50,000. These funds will be used to install key card door access controls at SCCA. Bids were opened and only one bid was received. Our IT Director made numerous attempts to obtain bids from other local companies but was not successful. Cheryl is requesting the Committee approve the bid of $24,750 from Action Alarm to install door access controls at SCCA. The bid amount for SCCA is higher due to initial set up costs.
PCA Financial reports through November 2022 were reviewed. Pataula is on track to meet on Financial CPF with a score of 85.