Pataula Charter Academy, Inc (Serving Pataula Charter Academy and Spring Creek Charter Academy)
Minutes
November 2022 Board Meeting
Date and Time
Monday November 14, 2022 at 6:00 PM
Location
Spring Creek Charter Academy lunchroom
Directors Present
E. Austin, E. Lenz, G. Flowers, J. Sanders, L. Hixon, R. Collins, R. Lane, R. Sapp
Directors Absent
K. Gilbert
Directors who arrived after the meeting opened
J. Sanders
Ex Officio Members Present
C. Weathersby, K. Holley
Non Voting Members Present
C. Weathersby, K. Holley
Guests Present
L. Adkinson
I. Opening Items
A.
Record Attendance
B.
Call the Meeting to Order
C.
Approve Agenda
The following item was added to the Agenda:
Section III, Item F. Pataula Chromebook Vendor - Vote
D.
Approve Minutes
E.
Approve Executive Session Minutes
F.
Public Comment
II. Superintendent Report
A.
PCA - Operational CPF Dashboard
PCA is on track to meet on Operational CPF with a score of 98.
B.
SCCA - Operational CPF Dashboard
SCCA is on track to meet on Operational CPF with a score of 100.
C.
2023-2024 Open Enrollment/Lottery Dates
Open enrollment for the 23-24 school year is going on now. The lotteries will be held on January 26, 2023. The vote regarding the addition of Grady County to the SCCA service area is set for November 30, 2022.
D.
Academic Accountability Update
Kylie shared again the new Academic Measures for 2022. These measures were approved by the SCSC at their last meeting. Content Mastery scores will be released 11/16. There is no estimated date for the calculations of the other two measures.
III. Finance/Facilities Committee Report
A.
Pataula - CPF Financial Reports
Through September 2022 with approximately 30% of the budget spent, PCA is on track to meet on CPF Financial Assessments.
B.
Spring Creek - CPF Financial Reports
Through September 2022 with approximately 26% of the budget spent, SCCA is on track to meet on CPF Financial Assessments.
C.
Public Comment on FY 23 Amended General Operating Budgets
There was no public comment.
D.
Pataula - FY 23 Amended General Operating Budget
The PCA FY 23 Amended General Operating Budget was presented for Review. PCA has a projected surplus of $88,727. The decrease is due to Athletic Complex expenses and the purchase of two Multi-function School Activity Buses.
E.
Spring Creek - FY 23 Amended General Operating Budget
The SCCA FY 23 Amended General Operating Budget was presented for Review. SCCA has a projected surplus of $176,561. This increase is mainly due to the increase in enrollment numbers.
F.
Pataula Chromebook Vendor Selection
The Finance Committee is recommending the Board accept the Bid of $35,052.25 from Y & S Technologies for the purchase Chromebooks at PCA. Most of the PCA Chromebooks are obsolete and this vendor will include cases for this price.
IV. Governance Committee Report
A.
PCA INC - MFSAB Policy
Cheryl outlined the Multi-function School Activity Bus usage and driver policy for the Board. These buses are not equipped for to and from school transportation, therefore, CDL licensing is not required. The policy includes driver training, safety training and drug testing requirements.
V. Ad Hoc Superintendent/CFO Evaluation Committee Report
A.
Ad Hoc Committee approval
At the October meeting it was voted to make this Committee a permanent Board Committee. As the proceedings for this committee would be mostly done in Executive Session, it is the recommendation of the committee chair to change the committee back to Ad Hoc. This means that the committee will not consist a quorum of the Board.
There was one public comment regarding Community Coaching.