Pataula Charter Academy, Inc (Serving Pataula Charter Academy and Spring Creek Charter Academy)
Minutes
March Finance Meeting
Date and Time
Monday March 21, 2022 at 4:00 PM
Location
Spring Creek Conference room
Meeting will be in the conference room of Spring Creek Charter Academy
Committee Members Present
C. Weathersby, E. Austin, G. Flowers, H. Worsley, R. Collins
Committee Members Absent
K. Holley, R. Beamon
Guests Present
L. Adkinson
I. Opening Items
A.
Record Attendance
B.
Call the Meeting to Order
C.
Approve Minutes
D.
Approve Agenda
Cheryl requested to amend the agenda:
Add Section II, Item G: SCCA Network switches - erate
Add Section II, Item H: SCCA Electrical Panel - A. West; emergency purchase
II. Finance
A.
PCA INC - fiber project vendor selection
Cheryl presented bids submitted for the Fiber project to connect the District Office and PCA. This qualifies for and Cheryl will request erate funding of 80% which will leave PCA responsible for the remaining 20%. Cheryl is recommending the Committee accept the bid from SRTG (formerly Pronet) for $40,218.00 .
B.
Pataula - FY 23 Initial Budget
Cheryl presented the PCA FY23 Initial Budget for Committee review. Several items were discussed in depth including the flexibility that has now been added to CARES grants, another COVID Supplement that has been added to the State budget, changes in the MOU between PCA and SCCA, and the changes to teacher salaries that may occur when teacher hires for the 2022-2023 school year are finalized. There is a net surplus of $412,094 projected for PCA.
C.
Spring Creek - FY 23 Initial Budget
Cheryl presented the SCCA FY23 Initial Budget for Committee review. Several items were discussed in depth including the flexibility that has now been added to CARES grants another COVID Supplement that has been added to the State budget, changes in the MOU between PCA and SCCA, the additional lease purchase of 2 new buses if approved by the Board, and the changes to teacher salaries that may occur when teacher hires for the 2022-2023 school year are finalized. There is a net surplus of $4,254 projected for SCA.
D.
Pataula - CPF Financial Assessment Report
PCA is projected to Meet on the CPF Financial Assessment. PCA is on track through January 2022 with 47.2% revenue received and 56.3% of the budget spent. PCA has a projected score of 80 at this time.
E.
Spring Creek - CPF Financial Assessment Report
SCCA is projected to Meet on the CPF Financial Assessment. SCCA is on track through January 2022 with 44.1% revenue received and 54.0% of the budget spent. SCCA has a projected score of 95 at this time.
F.
Spring Creek - bus lease/purchase
Jeremy Pritchett, System Transportation Director, is requesting the lease/purchase of 2 new buses for SCCA. The 72 passenger, gas powered buses will have air conditioning and Cameras installed. A May/June delivery is expected. Cheryl is recommending a 5 year lease price from Yancey in the amount of $53,618.34 per year.
G.
SCCA Network Switches - erate
Network switches and hardware are needed to connect the new 14 classroom modular at SCCA to the existing buildings. This will also be an 80% erate project, SCCA will be responsible for the remaining 20%. Cheryl is recommending the Committee accept the bid from CDW of $15,799.00.
H.
SCCA Electrical Panel - A West
It has been determined that a new electrical panel is needed at SCCA to safely power the addition of a new 14 classroom modular. Cheryl is requesting an emergency purchase of this panel from A West Electrical in the amount of $10,140.00. This bid states a 8 week shipping date which is not guaranteed due to COVID delays affecting the industry.
Erica Austin arrived at 4:36.