Erica Austin, SCCA Parent and local attorney, was interviewed for the most current vacant Board seat.

The following items were requested to be added to the agenda:

III.J. - SCCA New Positions for 2022-2023 SY - Vote

IV.G. - PCA Equipment Disposal - Vote

V.C. - Annual Board Retreat - Discussion

There was no public comment.

Kylie Holley made the recommendation to hire Daniel McFather as a part-time teacher and Head Football Coach with a start date of Feb. 1, 2022 and to hire Caleb McFather as a full-time teacher for the 2022-2023 school year.

PCA's 2020-2021 Academic CPF determination is "met standards" based on the fact that PCA's GaDOE Achievement Scores exceeded those of the local districts.

SCCA's 2020-2021 Academic CPF determination is "approaching standards" based on the fact that SCCA's GaDOE Achievement Scores were the "same as"(standard error +/- 1) the local districts.  We have also submitted MAP Growth scores from last year for a 3rd option for "meeting standards".   

PCA "met requirements" on the SPED Compliance Determination for the 2020-2021 SY.

SCCA "met requirements" on the SPED Compliance Determination for the 2020-2021 SY.

PCA is on target to meet on the Operational CPF for the 2021-2022 SY with a projected score of 100.

SCCA is on target to meet on the Operational CPF for the 2021-2022 SY with a projected score of 100.

Kylie Holley updated the Board on COVID numbers since returning from Christmas Break and reminded Board members that we were in the stage for required masks.  Board Member Lindsey Hixon, who is also an area Public Health Nursing Supervisor, expressed the need to return to more normalcy in regards to students staying in school when not sick.  The Board discussed the harmful effects of healthy students quarantining from school, especially multiple times, and the loss of learning this causes.  Members expressed their desire to utilize as much flexibility as possible when making quarantine decisions. 

Cheryl Weathersby presented the FY 22 amended budget for Pataula Charter Academy and reminded the board this was the 2nd presentation of the budget. The finance committee approved the budget and is asking for the board to approve.

Cheryl Weathersby presented the board with the FY 22 Amended Budget for Spring Creek. The surplus decreased due to ARP grant fund limitation on allowable expenses. A portion of that revenue will be pushed into FY 23 and FY 24. Cheryl stated that this budget was presented to the finance committee and this is the first presentation of the budget to the board. The board will vote on this amended budget in February. 

There was no public comment on budgets.

Cheryl Weathersby presented the board with Pataula's CPF financial reports through November 2021. Pataula's budget is within the allowable percentage and based on November financials, they are expected to meet the financial portion of the CPF.

Cheryl Weathersby presented the board with the only bid she received for the metal awning work at the bus shop. The bid was posted on the GA Procurement registry.

Cheryl Weathersby presented the board with Spring Creek's CPF financial reports through November 2021. Spring Creek's budget is within the allowable percentage and based on November financials, they are expected to meet the financial portion of the CPF.

Cheryl Weathersby presented the board with an inventory of 19 Smartboards and 21 Dell Workstation computers that need disposal. The technology was purchased in 2014 and is obsolete and not worth repairing. The smartboards were replaced this school year. These items have been removed from inventory and will be disposed of according to policy.

Committee Chair, Erin Lenz, reminded Board members of the Board Governance Training requirements and upcoming dates.  Kylie asked that all members send her an email with the training they have received or plan to receive so she can put that data in the Operational CPF Dashboard.  Kylie also mentioned that anyone who could not attend the SCSC governance trainings would have to seek alternative training approved by the SCSC.

All members were in agreement that Erica would make a great addition to the Board.  Lindsey Hixon would like to join the Governance Committee.  Therefore, Erica will join the Finance Committee, since it is the only committee without enough Board members at this time.

The Governance Committee felt that the Board Retreat we did last year was effective and should become an annual event.  Kylie will send out a Doodle Poll to determine a date for the event.  Location TBD.

The Academic Committee was unable to meet last week due to a lack of a quorum (COVID-related absences).  Committee Chair, Rochelle Sapp, will present this information after the committee has met.