Pataula Charter Academy, Inc (Serving Pataula Charter Academy and Spring Creek Charter Academy)
Minutes
September 2020 Board Meeting
Date and Time
Monday September 21, 2020 at 6:00 PM
Location
PCA Lunchroom
Directors Present
B. Miller, D. Hendrickson, R. Lane, R. Sapp, T. Bruner
Directors Absent
B. Brock, E. Lenz, J. Sanders, R. Collins
Ex Officio Members Present
C. Weathersby, K. Holley
Non Voting Members Present
C. Weathersby, K. Holley
Guests Present
Charlie Matthews, L. Adkinson
I. Opening Items
A.
Record Attendance
B.
Call the Meeting to Order
T. Bruner called a meeting of the board of directors of Pataula Charter Academy, Inc (Serving Pataula Charter Academy and Spring Creek Charter Academy) to order on Monday Sep 21, 2020 at 6:28 AM.
C.
Approve Minutes
D. Hendrickson made a motion to approve the minutes from August Board Meeting on 08-24-20.
R. Lane seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| D. Hendrickson |
Aye
|
| B. Miller |
Aye
|
| J. Sanders |
Absent
|
| R. Sapp |
Aye
|
| R. Lane |
Aye
|
| B. Brock |
Absent
|
| T. Bruner |
Aye
|
| R. Collins |
Absent
|
| E. Lenz |
Absent
|
D.
Approve Agenda
D. Hendrickson made a motion to Approve the agenda as Amended.
R. Lane seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| R. Collins |
Absent
|
| J. Sanders |
Absent
|
| B. Brock |
Absent
|
| T. Bruner |
Aye
|
| B. Miller |
Aye
|
| D. Hendrickson |
Aye
|
| R. Sapp |
Aye
|
| R. Lane |
Aye
|
| E. Lenz |
Absent
|
E.
Public Comment
Charlie Matthews congratulated the Board on the decision to march on with Sports Activities. He stated that the other area schools were now beginning sports and he attributed that to the Leadership of our Board.
F.
Public Comment on FY21 Amended Budgets
There was no public comment.
II. Superintendent Report
A.
COVID-19 Re-Entry Plan
Kylie presented the updated COVID-19 Re-entry plan to begin on September 23, 2020 if approved. There have been no positive COVID cases among students or staff since face to face instruction began. If we keep the mitigation measures in place, administration and the Pandemic Coordinator believe we can slowly move forward to normalcy. Kylie outlined the 3 tiered plan for both PCA and SCCA, and recommended it for Board approval.
D. Hendrickson made a motion to Approve the COVID-19 School Re-entry Scenario Plan as presented.
T. Bruner seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| B. Brock |
Absent
|
| R. Sapp |
Aye
|
| J. Sanders |
Absent
|
| D. Hendrickson |
Aye
|
| R. Collins |
Absent
|
| E. Lenz |
Absent
|
| B. Miller |
Aye
|
| T. Bruner |
Aye
|
| R. Lane |
Aye
|
B.
PCA Resignation
Kylie informed the Board that Melissa Caldwell, paraprofessional at PCA, tendered her resignation effective 8-25-20.
III. Facilities/Finance
A.
PCA INC HVAC Repair - Vendor Selection
Cheryl and the Finance Committee presented bids to Repair the air conditioner units at the newly purchased "daycare" building to the Board. Albany Air Conditioning submitted a bid of $17,729. RHC Heating and Cooling submitted a bid of $17.993.34. Cheryl recommended the Board accept the lower bid from Albany Air.
T. Bruner made a motion to Accept the $17,729. bid from Albany Air Conditioning to repair the air conditioner units at the "daycare" building.
D. Hendrickson seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| D. Hendrickson |
Aye
|
| R. Sapp |
Aye
|
| T. Bruner |
Aye
|
| J. Sanders |
Absent
|
| R. Lane |
Aye
|
| B. Brock |
Absent
|
| R. Collins |
Absent
|
| E. Lenz |
Absent
|
| B. Miller |
Aye
|
B.
Pataula - CPF Financial Assessment Reports
The Finance Committee presented the Pataula Charter Academy CPF Financial Assessment Reports for review.
C.
Spring Creek - CPF Financial Assessment Reports
The Finance Committee presented the Spring Creek Charter Academy CPF Financial Assessment Reports for review.
IV. Governance
A.
Governance Training
Board training is usually done every year at an out of town location and lasts for approximately 2 days. This year due to COVID-19 training will be virtual. Kylie will email members dates to choose from for a 4 hour training session to be followed by pre-recorded break out sessions that members will be able to watch at their leisure. Tentative dates are November 10, 2020, February 2, 2021 and April 13, 2021 from 8:30 AM until 12:30 PM. Tiffany would like the members to choose the same training session.
V. Closing Items
A.
Adjourn Meeting
October's meeting will move to the Media Center instead of the Cafeteria to continue social distancing.
T. Bruner made a motion to Adjourn the meeting.
D. Hendrickson seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| R. Sapp |
Aye
|
| B. Miller |
Aye
|
| J. Sanders |
Absent
|
| R. Lane |
Aye
|
| B. Brock |
Absent
|
| T. Bruner |
Aye
|
| R. Collins |
Absent
|
| E. Lenz |
Absent
|
| D. Hendrickson |
Aye
|
There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 6:47 PM.
Respectfully Submitted,
T. Bruner
Add Item II-B - Resignation
Delete Item III-D - Spring Creek Site Work.