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Pataula Charter Academy, Inc (Serving Pataula Charter Academy and Spring Creek Charter Academy)

May 2024 Board Meeting

Date and Time

Monday May 20, 2024 at 6:00 PM EDT

Location

Spring Creek Charter Academy Lunchroom

Agenda

      Purpose Presenter Time
I. Opening Items 6:00 PM
  A. Record Attendance  
  B. Call the Meeting to Order  
  C. Approve Agenda Vote
  D. Approve Minutes Approve Minutes
    Approve minutes for April 2024 Board Meeting on April 22, 2024  
  E. Approve Executive Session Minutes Vote
  F. Public Comment  
  G. Executive Session - Personnel Vote
II. Superintendent Report
  A. PCA Resignations FYI
   

Effective end of the school year:

- Lana McFather, High School ELA Teacher

 

  
  B. PCA - New Hires for 24/25 SY Vote
   

- Kelsey Waigand, Teacher

- Lisa Towns, Teacher

  
  C. SCCA - New Hires for 24/25 SY Vote
   

-  Aaron Miller, Paraprofessional

  
  D. PCA - Operational CPF Dashboard FYI
   

- On target to meet on Operational CPF 

 

  
  E. SCCA - Operational CPF Dashboard FYI
   

- On target to meet on Operational CPF 

  
  F. Graduation Policy Vote
   

- new policy to include graduation diplomas for Student with Disabilities on GAA and add new diploma "seals" for students who complete a CTAE Pathway and/or Dual Enrollment (at least 4)

  
  G. Chaperone Duties and Responsibilities Policy amendment Vote
   

- Updated to include a statement that chaperones should get the Background Check approved prior to making payment for a field work trip and that we may not be able to reimburse payments if this is not followed.  It also lists specific charges that may deny a chaperone/volunteer.

  
  H. Personnel Policies amendment Vote
   

- to add in new PPL requirements to begin July 1

  
  I. Assessment Policies and Procedures amendment Vote
   

- List of state and local tests updated - state required Universal Reading/Dyslexia screener added; MAP Reading Fluency deleted (state screener takes this place of this)

  
  J. Class Size Policy Vote
   

- ameneded to remove separate class size chart for SCCA

  
  K. Over-Time Pay for Non-Exempt Employees amendment Vote
   

- clarification on the definition of non-exempt employees and requirements 

  
  L. Progressive Discipline Policy amendment Vote
   

- ameneded to change wording from "written warning" to "written reprimand" and to reduce steps from 4 to 3 for escalated action.

  
  M. Bullying Policy amendment Vote
   

- no content was changed; content was re-arranged for a more clear and consise understanding of the policy

  
  N. Enrollment Policy amendment
   

- updated to include new rules under HB1122

  
III. CFO/Business Director Report
  A. Pataula - Monthly Financial Reports FYI
   

Reports through March 2024

  
  B. SCCA -Monthly Financial Reports FYI
   

Financial Reports & CPF Review through March 2024

  
  C. Staff Retention Bonuses Vote
  D. Pataula - SRO Vehicle Vote
   

Vote to approve purchase of a 2015 Ford Explorer from Montgomery Toyota totalling $22,889.50 - this will nullify previous vote at the March meeting. The vehicle sold before we could purchase it in March

  
  E. SCCA - Termination of School Nutrition Employee Vote
IV. Governance Committee Report
  A. Annual Board Self-Assessment FYI
   

-Don't forget to complete the Annual Board Assessment if you have not done so.

  
  B. Governing Board Retreat Discuss
   

- Set for Friday, September 20 

*If you have not already please confirm which nights you will be staying, so we can start making the arrangements with Callaway.

  
V. Academic Committee Report
VI. Ad Hoc Superintendent/CFO Evaluation Committee
  A. FY24 Supt/CFO Evaluations FYI
   

- Surveys have been sent to all Board members who served the entire 23-24 SY. The final report will be created by the Committee Chair once all surveys are completed and data is reviewed.

  
VII. Closing Items
  A. Adjourn Meeting Vote