Pataula Charter Academy, Inc (Serving Pataula Charter Academy and Spring Creek Charter Academy)
June 2025 Board Meeting
Date and Time
Location
PCA Inc. Central Office
Agenda
| Purpose | Presenter | Time | |||
|---|---|---|---|---|---|
| I. | Opening Items | 6:00 PM | |||
| A. | Record Attendance | ||||
| B. | Call the Meeting to Order | ||||
| C. | Approve Agenda | Vote | |||
| D. | Approve Minutes | Approve Minutes | |||
| Approve minutes for May 2025 Board Meeting on May 19, 2025 | |||||
| E. | Approve Executive Session Minutes | Vote | |||
| F. | Public Comment | ||||
| G. | Executive Session - Personnel | Vote | |||
| II. | Superintendent Report | ||||
| A. | SCCA Para Resignation | FYI | |||
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- Aaron Miller has resigned from her para position for the 2025-2026 school year. |
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| B. | SCCA New Hires | Vote | |||
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- Anna Barber - Art Specials Teacher |
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| C. | PCA/SCCA Organization Structure | Vote | |||
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- updated to reflect changes from District Level Sped Director and Maintenance Coordinator to school level staff; also, more clarification on supervisors |
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| D. | PCA Inc. Graduation Policy | Vote | |||
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- updated to reflect changes in ELA courses - The state has changed the ELA courses required for graduation with the new ELA standards. |
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| E. | Non-Discrimination Policy revision | Vote | |||
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- Updated to add contact information for both school-level SPED Directors. |
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| F. | Cell Phone/Electronic Device Policy | Vote | |||
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- Policy to satisfy mandates in HB 340 - We already had a ban on electronic devices from bell-to-bell in our handbook. |
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| G. | Personnel Policies | Vote | |||
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- Requesting to increase personal days from 3 to 5. This does not increase the number of annual leave days awarded, simply allows employees to now use 5 of their annual leave days for "personal" reasons, rather than 3. |
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| H. | Employee Attendance Incentive | Vote | |||
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- For the past few years we have been able to give all employees a 5% retention bonus, due to surplus budget funds. We are proposing that we use 2% of that to fund attendance incentives for all 10-month employees. Employees will have the opportunity to earn an attendance incentive bonus each semester - 1% for 1 or less days absent; .5% for up to 3 days absent.
*If funds allow, we will still give a 3% retention bonus at the end of the year.
**This will be an expense that will be assessed annually based on the budget. So, this vote will only be for the 2025-2026 school year. |
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| I. | CSP Replication Grant Final APR | Vote | |||
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- The CSP grant expired in March 2025 - This is the final Performance Report for the grant. |
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| J. | PCA - Operational CPF Dashboard | FYI | |||
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- On target to meet on Operational CPF |
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| K. | SCCA - Operational CPF Dashboard | FYI | |||
|
- On target to meet on Operational CPF |
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| L. | Enrollment Updates | FYI | |||
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- The lotteries for the 2025-2026 SY were held in January. PCA has 576 tentatively enrolled (22 short of full) with 97 on the waiting list. SCCA has 500 tentatively enrolled (52 short of full - high school) with 107 on the waiting list. |
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| III. | CFO/Business Director Report | ||||
| A. | PCA Monthly Financial Reports | FYI | |||
|
review financials through April 2025 |
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| B. | PCA - Custodial Positions | Vote | |||
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Approval to create one full time and 4 part-time hourly custodial positions - this will discontinue the service of LRL Ventures as our custodial provider. |
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| C. | SCCA Monthly Financial Reports | FYI | |||
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Review financials through April 2025 |
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| D. | SCCA - Geotechnical Services | Vote | |||
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approval to spend $9750 with TTL for soil borings to test soil for foundation type for new construction. |
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| E. | SCCA - Construction Update | FYI | |||
| F. | PCA INC - Technology Acceptable Use Policy | Vote | |||
| IV. | Governance Committee Report | ||||
| A. | Annual Board Self-Assessment | FYI | |||
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Complete the annual Board Assessment on BoardOnTrack by June 20. |
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| B. | FY26 Board Calendar | Vote | |||
| C. | Board Member Renewals | Vote | |||
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-The following Board members terms expire at the end of the month and must be renewed:
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| D. | Board Officer Elections | Vote | |||
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-Chair -Vice-Chair -Treasurer
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| E. | Set Board Committees/Members | Vote | |||
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-Academic -Finance -Governance |
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| F. | Annual Board Commitment Agreements and Conflict of Interest Disclosure | FYI | |||
| V. | Ad Hoc Superintendent/CFO Evaluation Committee | ||||
| A. | Superintendent/CFO Evaluation Policy | Vote | |||
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- The evaluation process for the 2024-2025 SY has begun. Board members will recieve surveys after self-evaluations and direct-report surveys are completed. |
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| VI. | VI. Ad Hoc Facility Committee | ||||
| VII. | Closing Items | ||||
| A. | Adjourn Meeting | Vote | |||