Packet ready

City on a Hill Charter Public School

February 2023 Board Meeting

Date and Time

Tuesday February 28, 2023 at 5:00 PM EST

This meeting took place remotely pursuant to An Act Relative to Extending Certain State of Emergency Accommodations signed into law by Governor Baker on July 16, 2022.

Agenda

Section Number Topic Number Details Purpose Presenter Time
I. Opening Items 5:00 PM
  A. Record Attendance   Melisa Lemire 2 m
  B. Call the Meeting to Order   Melisa Lemire 1 m
  C. Approve October 2022 Board Minutes Approve Minutes Melisa Lemire 1 m
  D. Approve January 2023 Meeting Minutes Approve Minutes Melisa Lemire 1 m
II. Board of Trustees Membership Votes 5:05 PM
  A. Vote to Approve Kimberly Thai Small and Michelle Allwood as Board of Trustees Members Vote Melisa Lemire 10 m
   

Melisa Lemire, Chair, presents Kimberly Thai Small and Michelle Allwood as a candidates to join the City on a Hill Board of Trustees.

  
III. Approve Updated Financial Policies and Procedures 5:15 PM
  A. Approve Updated Financial Policies and Procedures Vote Melisa Lemire 5 m
   

Jordan Pina, Chief of Staff, presents an updated Financial Policies and Procedures document and highlights key differences from the previous version. Melisa Lemire, Chair, leads a discussion of the changes and calls for a vote to approve.

  
IV. School Updates 5:20 PM
  A. General School Updates FYI Sonya Pratt 15 m
   

Sonya Pratt, Executive Director, provides a general update on the School's programming and operations.

  
  B. Enrollment Update Discuss Melisa Lemire 10 m
   

Sonya Pratt, Executive Director, provides an update on the School's SY2022-2023 enrollment. Melisa Lemire, Chair, leads a discussion on trends and next steps.

  
  C. Strategic Planning Update FYI Sonya Pratt 10 m
   

Sonya Pratt, Executive Director, provides an update on the progress of the School's Strategic Planning Committee.

  
V. Circuit Street Renovation / Construction Update 5:55 PM
  A. Circuit Street Renovation / Construction Update FYI Ted Gildea 10 m
   

Ted Gildea, Vice Chair & Treasurer, and Sonya Pratt, Executive Director, provide updates on the Circuit Street Building construction project.

  
VI. Board Growth Discussion 6:05 PM
  A. Board Growth Discussion Discuss Ted Gildea 20 m
   

Melisa Lemire, Chair, provides an update on the Board's efforts to expand its number of Trustees, and leads the Board in an activity to collect other possible candidates.

  
VII. Board Committee Updates 6:25 PM
  A. Governance Committee Update FYI Melisa Lemire 5 m
   

Melisa Lemire, Governance Committee Chair, gives an update from the Committee. 

  
  B. Academic Excellence Committee Update FYI Edelyn Contreras 5 m
   

Edelyn Contreras, Academic Excellence Committee Member, gives an update from the Committee. 

  
  C. Executive Director Support Committee FYI Jacqueline Bennett 5 m
   

Jacqueline Bennett, ED Support Committee Chair, gives an update from the Committee. 

  
  D. Finance Committee Update FYI Ted Gildea 5 m
   
Ted Gildea, Finance Committee Chair, gives an update from the Committee. 
  
VIII. Organizational Goals Dashboard 6:45 PM
  A. Organizational Goals Dashboard Discuss Sonya Pratt 15 m
   

Sonya Pratt, Executive Director, reviews the progress monitoring dashboard and the Board discusses appropriate next steps.

  
IX. Closing Items 7:00 PM
  A. Adjourn Meeting Vote Melisa Lemire