City on a Hill Charter Public School

September 2020 Board Meeting

Date and Time

Tuesday September 22, 2020 at 5:00 PM EDT
This meeting took place remotely pursuant to the March 12, 2020 Baker-Polito Administration announcement of an emergency order temporarily modifying the state’s open meeting law.

Agenda

Section Number Topic Number Details Purpose Presenter Time
I. Opening Items 5:00 PM
  A. Record Attendance   Cara Stillings Candal 2 m
  B. Call the Meeting to Order   Cara Stillings Candal 1 m
  C. Approve August 2020 Meeting Minutes Approve Minutes Cara Stillings Candal 2 m
     
  D. Approve Student/Family and Staff Handbooks Vote Cara Stillings Candal 5 m
   
Sonya Pratt, Chief of School, and Jordan Pina, Chief of Staff, present changes to the City on a Hill Student & Family Handbook and the City on a Hill Staff Handbook, respectively. Cara Stillings-Candal, Chair, leads a discussion of the changes and calls for a vote to approve.
 
  E. Approve Updated Fiscal Policies & Proceedures Vote Cara Stillings Candal 5 m
   
Kevin Taylor, Chief Executive Officer, reviews the updated City on a Hill Fiscal Policies & Procedures highlighting changes from previous versions. Cara Stillings-Candal, leads a discussion on the updates and calls for a vote to approve.
 
  F. Vote to Approve Edelyn Contreras and Jessica Yang as Board of Trustees Members Vote Cara Stillings Candal 5 m
   
Cara Stillings-Candal, Chair, presents Edelyn Contreras and Jessica Yang as candidates to join the City on a Hill Board of Trustees.
 
II. School Year 2020-21 & Virtual Learning 5:20 PM
  A. School Year 2020-21 & Virtual Learning Update FYI Sonya Pratt 5 m
   
Sonya Pratt, Chief of School, and Laura Edouard, Principal, provide an overview of the initial weeks of reopening of City on a Hill and share updates about virtual learning.
 
  B. School Year 2020-21 & Virtual Learning Discussion Discuss Cara Stillings Candal 10 m
   
Cara Stillings-Candal, Chair, leads a discussion of the school year 2020-21 and virtual learning update.
 
III. School Year 2020-21 Enrollment & Budget 5:35 PM
  A. School Year 2020-21 Enrollment & Budget Update FYI Kevin Taylor 10 m
   
Kevin Taylor, Chief Executive Officer, provides an update on school year 2020-21 enrollment and the fiscal year 2020-21 budget.
 
  B. School Year 2020-21 Enrollment & Budget Discussion Discuss Cara Stillings Candal 10 m
   
Cara Stillings-Candal, Chair, leads a discussion on school year 2020-21 enrollment and budget update. 
 
IV. Committee Structure & Schedule 5:55 PM
  A. Committee Structure & Schedule Update FYI Melisa Lemire 20 m
   
Melisa Lemire, Governance Chair, discusses Board Chair selection process, reiterates Trustee meeting expectations, shares the final Committee assignments for school year 2020-21, and highlights their respective schedules as defined by the City on a Hill Governance Action Plan.
 
  B. Approve City on a Hill Governance Action Plan Vote Cara Stillings Candal 10 m
   
Jordan Pina, Chief of Staff, presents the City on a Hill Governance Action Plan drafted in conjunction with the Governance Committee to address Condition #6 of City on a Hill's probationary renewal which is due to the Department of Elementary and Secondary Education by September 30, 2020. Cara Stillings-Candal leads, Chair, a conversation about the plan and calls for a vote to approve.
 
V. The CoaH Effect 6:25 PM
  A. The CoaH Effect 3.0 FYI Jordan Pina 5 m
   
Jordan Pina, Chief of Staff, provides an overview of school year 2020-21 organizational goals and their effects on The CoaH Effect.
 
  B. The CoaH Effect Discuss Kevin Taylor 10 m
   
Kevin Taylor, Chief Executive officer, reviews the progress monitoring dashboard ("The COAH Effect") and the Board discusses appropriate next steps.
 
VI. Board of Trustees Governance Training Review 6:40 PM
  A. Board of Trustees Governance Training Review Discuss Jordan Pina 20 m
   
Jordan Pina, Chief of Staff, reviews the Governance Training provided by Counsel from Mirick O'Connell Attorneys at Law at the August 14 Board Retreat in accordance with City on a Hill's probationary Condition #6.
 
VII. Closing Items 7:00 PM
  A. Adjourn Meeting Vote Cara Stillings Candal